4028 I.P.

QUICK USER GUIDE

. TO ANSWER A CALL-Lift receiver TO HANG UP A CALL-Replace the receiver TO TRANSFER A CALL-While caller is on the line, (do not hold call) Dial the extension number, and wait for reply, and hang up to transfer. TO CANCEL A TRANSFERRED CALL- Call on line, (do not hold call) Dial extension number, if you get no reply, cancel the transferred call by pressing the release key , Then press the line key (music symbol) to return to the caller. TO HOLD A CALL-Press the hold key, to retrieve a held call- Press the line key (music symbol). TO PICK UP A CALL AT ANOTHER EXTENTION- Lift the handset and dial 14 TONE KEY- this key allows you to use touch-tone keys, e.g.; if an Auto Attendant answers you, Press the MF Code key to allow you use touch-tone. AUTOMATIC CALL BACK-Upon receipt of a busy tone, Press # key. CONFRENCE CALLS ( 3 way calls)- Dial first number, when answered, Dial second number, when answered Dial 50 or conference key. TO PARK A CALL- while caller is on the line, Press F2 and hang up receiver. To retrieve Parked call, Lift receiver and Dial F2 followed by extension number where call was originally parked.

MASTER DIVERT
TO DIVERT TO AN EXTENTION NUMBER- Press the Mdivert key (rotating arrow key) followed by the extension number and release key .

TO DIVERT TO YOUR VOICEMAIL- Press the Mdivert key (rotating arrow key) followed by your mail key , and your release key. TO DIVERT TO A MOBILE/EXTERNAL NUMBER- Press the MDivert key (rotating arrow key) followed by 9 and the external number followed by the ok key.. TO CANCEL ANY DIVERT- Dial 60 and release key.

PERSONAL SPEED DIALS

TO PROGRAM A SPEED DIAL- 38 spaces Press the information key. Press the navagator key down once Select a blank key for the speed dial Select name, enter name and press ok Select number, enter 9 and number and press ok To program next speed dial press back key and select a new key for the speed dial.

TO DIAL OUT A SPEED DIAL- Press the navagator key down and select name to call.

DIAL BY NAME
Your directory will list all internal and all saved external numbers. To find names and numbers, Press the first letter of the required name on your key board. Your screen will show letter and 001 of 0??. Use your navagator key right or left to choose name. Press ok to call.Or use the navagator key down once and select list.

VOICEMAIL
Your phone will automatically divert to voicemail after 4 rings. TO SET UP YOUR VOICEMAIL FOR THE FIRST TIME Press the flashing mail key And listen to the prompts. You will be asked to enter a 4 digit password and press # to confirm. You will be asked to record your name and press # to confirm, once this is done you may hang up. If you wish to record your own voice message follow the prompts in 800. TO RETRIEVE A VOICEMAIL OR TEXT MESSAGE Text means a missed call (caller ID) it will show the number of a missed call) When your mail key is flashing, press it and enter your 4 digit personal password. Your Voice and text will appear on your screen e.g.; Voice 1 / Text 0 To listen to your voice message press 1 To check your text press 3 To delete voice or text press 2 TO DIAL INTO YOUR MAILBOX FROM OUTSIDE THE OFFICE Dial TO MODIFY YOUR PHONE Select menu on your screen or dial 800 Menu settings - Appointments - Redial list - Lock Scroll down once forward diverts FOLLOW MEIf you leave your desk and are awaiting an important call you may go to any phoneselect follow me dial in your own extension number and your calls will ring to that phone, cancel this by dialing 60 on your own phone. PERSONAL -Int/Ext -Line -SpDial INFO -Text mails -Voicemail -Name -Number