Proposal for Interactive Language Lab Management Solution for CMPPL, New Delhi

Technical Proposal & Write

Up
On
Interactive Hardware Based
Language Lab Solution

Coordinator, DRS
Programme, Persian
Aligarh Muslim University,
Page 1 of 19
Proposal for Interactive Language Lab Management Solution for CMPPL, New Delhi

Aligarh

Page 2 of 19
Proposal for Interactive Language Lab Management Solution for CMPPL, New Delhi

Seller Restrictions
This data shall not be disclosed and shall not be
duplicated, used, or disclosed in whole or in part for any
purpose. If a contract is awarded to HCL as a result of or
in connection with the submission of this data, the client
or prospective client shall have the right to duplicate, use,
or disclose this data to the extent provided in the
contract. This restriction does not limit the client’s or
prospective client’s right to use the information contained
in the proposal if it is obtained from another source
without restriction. The data subject to this restriction is
contained in all marked sheets.

Page 3 of 19
Proposal for Interactive Language Lab Management Solution for CMPPL, New Delhi

HCL PROFILE

HCL Infosystems Limited is one of the pioneers in the Indian IT market, with
its origins in 1976. For over quarter of a century, HCL has developed and
implemented solutions for multiple market segments, across a range of
technologies in India. HCL has been in the forefront in introducing new
technologies and solutions, now HCL is amongst the top 20 business houses
in India with 14000+ employees spread across 38 countries and revenue of
around 14 billion US dollars.

HCL Infosystems Ltd. is the Internet Infrastructure initiative of the HCL group,
India’s premier information technology group. Through the pioneering
presence of the HCL group companies the vast experience of the markets,
HCL Infosystems has propelled itself to the path of “Total Technology
Integration”.

HCL Infosystems has established state-of-the-art ATM / Frame-Relay IP based

network infrastructure across 43 cities in the country and offers an entire
range of managed services. Its portfolio of services includes Virtual Private
Networks (VPNs), Broadband Internet access; Hosting Co-location Services;
Designing and deploying Disaster Recovery solutions and Business

Page 4 of 19
Proposal for Interactive Language Lab Management Solution for CMPPL, New Delhi

Continuity solutions; Application services; Managed Security services and

NOC services.

All these services are delivered with a turnkey approach that includes
delivering Infosystems’s core services, third party hardware and network
provisioning, maintenance activities and project management.

HCL Infosystems comes with the promise of delivering the committed

‘Quality of Service’ backed by significant investments in infrastructure,
network management solutions and its round the clock centralized Customer
Support Call Center. This holds even more when we consider the leverage
Infosystems draws from its parent company’s unparalleled experience in
networking.

Interactive Language Lab Solution

HCL Infosystems Limited is providing one of the leading Interactive Language

Lab (IIL) in the market. In our solution we had given more importance to
improve the pronunciation, communication skills, fluency, accent and facial
expression, which more important in any language conversation.

Page 5 of 19
Proposal for Interactive Language Lab Management Solution for CMPPL, New Delhi

HCL’s Customer Support

We have the highest regard for our esteem customers, and to meet this, we
have geared up ourselves with following services across the country:

• We organize customer’s meets all over the country to have the first
hand interaction, which enable us to interact with our customers and
review their feedback one to one. We also strive to improve our
services standards for more customer satisfaction.

• We have the key-client concept, where in we constantly monitor the

upkeep of our products, being used for achieving highest level of
service standards. The parameters governed by this (viz. Up-time,
Preventive Maintenance Schedule etc.) are appraised by specialized

Page 6 of 19
Proposal for Interactive Language Lab Management Solution for CMPPL, New Delhi

team at the regional office and Head office. Further, these clients are
provided with an Up Time Certificate authenticated by the respective
user department and these are sent by the President & CEO himself.

We have across the country –

Number of Machines 50,000 (All products including

photocopier)
10,000 (Telecom products alone)
Number of Software 1,000
Solutions
Number of Professionals 14,000
Number of Trained 5,000
Engineers
Number of Offices 170 cities
Number of Service Centres 360
Customer Satisfaction 9 out of 10 *
ISO Certification ISO 9001:2000 & ISO 14001:2004

* Survey done internally by HCL Infosystem directly to its customers.

With trained engineers around 360 locations around India, we are able to
provide better customer support and reach well above the industrial
customer satisfaction level standards.

HCL is itself synonymous with customer satisfaction, we are proud to offer

the best solutions and services anywhere in India.

The best in the “Corporate Users expectation and Satisfaction Survey

2003” - Voice & Data Magazine.

HCL has been ranked No.5 among India’s Top 5 groups impacting the
dynamics of the IT Industry - DataQuest

Page 7 of 19
Proposal for Interactive Language Lab Management Solution for CMPPL, New Delhi

“The Most Responsive Company, 2005”– IT Hardware Category by the

Economic Times - Avaya Global Connect

Page 8 of 19
Proposal for Interactive Language Lab Management Solution for CMPPL, New Delhi

HCL’s Presence in India

Page 9 of 19
Proposal for Interactive Language Lab Management Solution for CMPPL, New Delhi

Requirements
They want a successful solution for language teaching
solution, where interaction between the students and
teacher is at the maximum level without interfering or
disturbing the progress of the class. Solution should be
language independent, i.e. solution should not be bound /
bind to one particular language.

Group discussion in groups or pairs will help teachers to

check live performance of students and guide them
improving the pronouncing, etc. Teachers can also monitor
the video and audio conversation, etc.

Students or Teachers can record session so that the same

can be replayed again. Different format of files likes .avi,
mp3, wav, powerpoint presentation, audio files can be
easily shared. HCL’s ILL support all different file format.

Personal Computer with inbuilt DVD/VCD player can be

played without using any extra hardware like VHP / DVD
player, etc.

Institute is looking for following endeavours

• Assisting teachers in preparing class presentation/lectures, etc

Page 10 of 19
Proposal for Interactive Language Lab Management Solution for CMPPL, New Delhi

o Preparation during active class session

• Recording of lesson in teacher’s voice
• Transfer of the recorded leson to the students console/PC’s
• Forming group / pairs for discussion
• Monitoring activities performed by students
• Student’s can clear their doubts online with the teacher
• Language independent solution
• Different can languages can be easily incorporated with the software

Objectives & Requirements

HCL’s Interactive Language Lab solution will be able to provide
you complete solution for your institute. The ILL will not only
provide software and hardware but also software/books for learn
different language, etc.

ILL – Interactive Language Lab

FEATURES of ILL
• Multiple cables for sharing/exchanging different format like audio
files and movie images between users.
• Individual consoles for teachers and students
• Graphical Interface of the teachers’ console
o For easy understanding of different features
o Single click option of running complicated interfaces like
recording session/lectures, etc
Page 11 of 19
Proposal for Interactive Language Lab Management Solution for CMPPL, New Delhi

o Iconic representation of students in the class, teachers have

option of naming individual icon to student’s name to be
more interactive with class.

Teacher’s Console

Teacher’s console have option of having the following features

- A separate software for teacher’s console
- Audio tape recording machine
- Audio Hub
- VGA Network
- Monitor Switch
- Headset
- Mike Phone
- Personal Computer

Student’s Console
- Students’ software
- Audio Hub
- VGA Network
- Headset
- Mike Phone
- Monitor Switch’

Other Features
Hardware/Software/Database Requirement
Architecture:

Page 12 of 19
Proposal for Interactive Language Lab Management Solution for CMPPL, New Delhi

Tape Based:-

• Tape based system V 5.0 (hardware and dedicated system software)

• Tape based audio visual system with versatile visual presentation
facilities.

LAN Based:-

• LAN based system with the proprietary auditext virtual recorder

providing parallel “text” tracks

• One to One
• Many to Many
• One to Many
• Many to One

One to One
Student or Teacher can interact with one individual student or teacher

Many to Many
Group Discussion or Pair Discussion is phase where many to many discussion
can be programmed.

One to Many
Teacher to student interaction is the best example where one teacher
interact with all students maximum 30 students in a class

Page 13 of 19
Proposal for Interactive Language Lab Management Solution for CMPPL, New Delhi

Many to one
Teacher can listen to group discussion going on between the group of
students, the group can be of 3 – 5 students.

Hardware

Teacher’s Console (for both Version 5.0 and Version 5.1)

• Teacher’s workstation is a computer controlled audio/video routing
equipment controlling the audio/video network.
• Optional VGA network with associated hardware.
Student’s Console (for Version 5.0 Choice of two model)
• Classical LL Recorder and Headset
o Two X half track format, record/play/erase on both the “Student”
and “Teacher” tracks: AC bias system
o Dynamic headphones using close speaking microphone.
• Dynamic headphones using close speaking microphone
o Y2KLL Recorder and Headset
o Two X half track format; record/play both the tracks, erase
students tracks only; DC bias system
o Dynamic headphone and electrets microphone.
Students Console (for Version 5.1)
• The computer installed in the LAN; “auditext” virtual recorder installed
on student’s computer student terminals, headset.

Audio Hub

Audio Hub is used to exchange or interact with students to teacher or

teacher to students of audio files.

Page 14 of 19
Proposal for Interactive Language Lab Management Solution for CMPPL, New Delhi

Student Terminal
Student’s terminals are consisted of one PC and a connecting switch which is
used to contact the teacher to raise doubts and participate in discussion.
Software for the Interactive Language Lab is installed in each terminal.

Audio Cables
Audio cables are separately provided so that it will not increase the pressure
or slow down the LAN working.

Monitor Switch

Teachers’ Console Table

Teachers’ console is where a software for the teacher’s console is installed.
These console are equipped with Audio recorder (optional) which her help to
record the session.

Head Sets with Microphones

Each person in the lab is given a headsets and a microphone (teacher and all
students) for contact each other. It helps in reducing the noise pollution in
the lab.

VGA Network
A separate cables are provided

Booths
Five students in a row, construction; steel stands; plywood desk laminated
white; partitions between students laminated light gray and front glasses.
Despatched from the ready to assembled at site.
Page 15 of 19
Proposal for Interactive Language Lab Management Solution for CMPPL, New Delhi

Power Cables
There are different cables used in the hardware based language lab like
power cables, video cables, audio cables

Page 16 of 19
Proposal for Interactive Language Lab Management Solution for CMPPL, New Delhi

Deliverables
S No Item UOM Qty.
1 Acenet 5.1 software Set 1
2 Audio Hub AH 05.30 No. 1
3 Student Terminal ST 05 No. 15
4 Headsets No. 16
5 Audio Cables No. 16
6 PSU No. 1
7 VGA network Set 15
8 Monitor Switch SW 05 No. 15

Page 17 of 19
Proposal for Interactive Language Lab Management Solution for CMPPL, New Delhi

HCL here by submit its Commercial Proposal for Interactive Language Lab
Management Solution to CMPPL. Kindly find below our Commercial proposal:
Commercial Offer for Interactive Language Lab Management Software:
S.no. Item UOM Qty. Amount Rs.
1 Acenet 5.1 software Set 1 3,25,800.00
2 Audio Hub AH 05.30 No. 1
3 Student Terminal ST 05 No. 15
4 Headsets No. 16
5 Audio Cables No. 16
6 PSU No. 1
7 VGA network Set 15
8 Monitor Switch SW 05 No. 15
Optional Equipments
9 Recorder ACEN Classical No. 1 11,000.0
(Optional) 0
10 Booths (A set of 5 Students) No. 5 127,000.0
(Optional) 0
11 Teacher Console No. 1 9,900.0
(Optional) 0

12 Excise duty extra as applicable Extra ---

at the time of delivery, Present
rate is nil, max.16%
13 LST/ VAT as applicable at the Extra ---
tme of billing. CST @ 3%
against Form ‘C’ /D
14 Freight + Insurance Included
15 Packing and forwarding Included
16 Octroi, Entry tax and other local Extra ---
taxes as applicable
17 Installation 15000
18 Payment : 50% advance with
order, balance within 7 days of
delivery.
19 Warranty : Standard warranty
for 1 year

Note : The customer need to

provide computers for
Students and Teacher in
LAN .
Page 18 of 19
Proposal for Interactive Language Lab Management Solution for CMPPL, New Delhi

Hope the above is in order.

Sincerely,

For HCL Infosystems Ltd.

Page 19 of 19