Professional Documents
Culture Documents
AECES
CONSTITUTIONS
AND
BY-LAWS
PREAMBLE
We, the students of Electronics and Communications Engineering of the Baliuag University, imploring the aid of
Divine Providence, bound by a common desire to promote the interest and welfare of the studentry in their quest for
knowledge in this vital field of science and technology; aware of our duties and responsibilities to the Electronics
and Communications Engineering studentry and to the University as a whole, that it is only in unity that we can
effectively serve our fellow students, bind ourselves into a body, the ASSOCIATION OF ELECTRONICS AND
COMMUNICATIONS ENGINEERING STUDENTS, do hereby promulgate these by-laws.
ARTICLE I: OBJECTIVE
Section 2: To promote, through scientific inquiry and study, the advancement of Electronics and Communications
Technology both in theory and in practice, and in its application to allied fields.
Section 3: To promote closer relationship, cooperation, and fellowship among students of Electronics and
Communications and allied fields of engineering to have free exchange of ideas, mutual help and respect among
themselves.
Section 4: To provide a forum for discussion on the various aspects of Electronics and Communications and allied
fields of engineering where the interests of students are concerned.
Section 5: To discover and encourage outstanding talents among students in our fields who can contribute to the
promotion of advancement this vital field of study.
Section 6: To work for the establishment of an effective relationship with similar student organization from other
institutions for the promotion and safeguarding the welfare and mutual interest.
Section 1: The official name of the Organization shall be ASSOCIATION ELECTRONICS AND
COMMUNICATIONS ENGINEERING STUDENTS
Section 2: The principal office of the Organization shall be at the Baliuag University, Gil Carlos Street, Baliuag
Bulacan
Section 3: The fiscal year of the Organization shall be in accordance with the BALIUAG UNIVERSITY school
calendar.
ARTICLE III: MEMBERSHIP
Section 1: Members shall have the right to information on matters affecting them.
Section 3: Members shall have the right to peaceably assemble for the redress of grievances and to seek speedy
action thereof.
Section 4: Members shall have the right to appeal any decisions affecting their rights, interests, and welfare.
Section 5: Members shall have the right to attend all general and special meetings for members and participate in
the deliberation of proceedings.
Section 6: Members shall have the right to enjoy to the fullest adequate facilities and services provided by the
Organization.
Section 8: Members shall not be subjected to exploitation, involuntary servitude, harassment, or cruel and unusual
punishment.
Section 9: Members shall have the right to exercise freedom of ideological and political belief.
Section 1: Every member shall abide the by-laws of the Organization at all times.
Section 2: To obey all the rules and regulations of the Organization at all times.
Section 3: To conduct themselves at all times in such manner as to reflect honor and credit to the Organization.
Section 4: To report any member who fails to comply with his / her duty to the President or any Officers.
Section 5: Every member shall exercise his/her rights and responsibilities with due regards for the rights of his/her
fellow members of the Organization.
Section 6: Every member shall pay all fees levied by the Organization.
ARTICLE VI: EXECUTIVE OFFICERS
Section 1: All Executive Officers of the Organization shall be elected by all the members of Association of
Electronics and Communications Engineering Students
Section 2: All members in good standing of this Organization has the right to be voted in any position as Executive
Officer.
Each of the Year Level representative shall also sit as the President of the class in which he or she belongs and over-
all chair of his/her year level.
Section 4: The Executive Officers shall have the right to chose their own Executive Adviser(s) from among the
regular ECE faculty, temporary/permanent, of this University.
Section 15: The President shall have the power to create any committee as may be deemed necessary.
Section 1: All members of this Organization shall be divided into five Assemblies, namely:
a. Freshman Assembly, which shall be composed of all the members under the First Year Level.
b. Sophomore Assembly, which shall be composed of all the members under the Second Year Level.
c. Junior Assembly, which shall be composed of all the members under the Third Year Level.
d. Fourth Year Assembly, which shall be composed of all the members under the Fourth Year Level.
e. Fifth Year/Senior Assembly, which shall be composed of all the members under the Fifth Year Level.
Section 2: The Chairman and (4) four Co-chairman shall compose the Year Level Officers.
Section 4: Each Year Level Assembly has the right to have their own Year Level Adviser.
Section 1: There shall be a definite system to be observed in the elections of certain Executive and Year Level
Officers of the Organization.
Section 2: The system for the election of Executive Officers shall be as follows:
a. All members in good standing can vote and be voted.
b. The election shall be enforced and administered by their currents adviser and past executive officers.
c. The election of Officers shall be held not later than the 4th week of June of each fiscal year.
Section 3: The system for the election of the Year Level Officers shall be as follows:
a. The Year Level Officers shall be elected by their respective level constituencies during the election of
the Executive Officers
ARTICLE XI: ORGANIZATIONAL FUND
Section 1: The Organization shall maintain an organizational fund to consist of (a) General Fund, (b) Special Fund
Section 4: The allocation of the General Fund shall be strictly based on the availability of the General Fund.
Section 5: Each Assembly may have its own year level fund.
Section 6: The Year Level Fund is a personal and independent fund of its respective assembly. This can be used in
any purposed agreed by its respective constituencies with the consent but not the approval of the Executive Officers.
Section 7: Responsibility under each Year Level fund shall be given to their respective Year Level Officers.
Section 8: The Year Level fund shall be drawn from special fees, independent of the General Fund, for
special/specific purpose that may be determined by the Assembly.
Section 9: Over-all income from any activities implemented by a certain Assembly shall be allotted accordingly,
respective of the prerogative of the Assembly.
Section 10: The audited financial report of the General Fund of the Organization shall be submitted to the
University Internal Auditor for review.
Section 11: All balances of the allotted fund, all the close of operations, shall be returned to the general fund,
provided that the balances or allotted special funds shall be correspondingly returned.
Section1: Any member or Officer, may, at his/her own request, be separated from membership with the Organization
either temporarily or permanently upon approval by the Officials, provided that before any action is taken upon
request. The member concerned shall have paid his/her current account with the Organization and shall be cleared of
any money or property accountability.
Section 2: Any member shall be separated from his/her membership in the Organization upon his/her graduation.
Section 3: A member may be warned, suspended or expelled upon his/her offense such as:
a. Non-payment of fees continuously for a period of or exceeding one year.
b. Continued and unexplained absence from meetings for a period in excess of one month.
c. Conduct unbecoming of the Officer on position he/she was elected to, or failing to perform
satisfactorily the duties pertaining there to.
d. Violation of the by-laws.
Section 1: The amount of membership fees for each member shall be determined by the Officers.
Section 2: Annual dues maybe paid in on lump sum in advance at the beginning of the fiscal year. He shall be
required to pay the dues corresponding to the unexpired portion of the year only. Members shall endeavor to pay the
dues on time.
Section 3: All payments must be paid in cash, such payments to be covered by their respective year level treasurer
which indicate the amount paid, purpose for which it was made in case dues, the period covered by the payment.
The Executive Treasurer is authorized to accept the total payments from each year level treasurer.
Section 4: All general funds shall be deposited on accounts with a reputable bank designated by the officer,
withdrawal from which shall bear the signature of the President and the Treasurer.
Section 6: All expenses shall be supported by vouchers approved by the Executive President and countersigned by
the Executive Auditor/Treasurer.
Section 2: Except in cases of or where the law provides, otherwise in annual meetings, majority of all the members
in good standing shall constitute a quorum In regular meetings, a majority of the Officials shall constitute a quorum.
Section 3: A majority decisions shall at all times be upheld, but in matters of financial decisions, a 2/3 vote shall be
required, otherwise.
Section 1: Amendments to the by-laws shall be made by majority with the Officers in good standing in a meeting
called for the purpose.
Section 2: Whenever any amendments to the by-laws are adopted by the Organization, the Secretary of each year
level shall, as soon as possible, circulate among its Officers, so they may be duly informed.
Section 5: Amendments to the by-laws may be proposed by the incumbent Officers upon their own initiative or by
written petition signed by at least 2/3 voting members in good standing and filed with the Executive Officers for
them to process for at least one week term.
Done this 15th day of September, year of our Lord Two Thousand and Three…
_____________________
Rufino R. Valles
President
_____________________
Ervinson Castillo
VP Internal
_____________________
Jayson Ocampo
VP External
_____________________
Jasmin Sto. Domingo
Secretary
_____________________
Catherine Kaye Mesina
Treasurer:
_____________________
Jeanette Cruz
Auditor: P.R.O.
INTERNAL: EVELYN CARANGAN
EXTERNAL: CRISPIN SANCHEZ
BUSS. MANAGER: MANLY ALCANTARA
REPRESENTATIVES:
5TH YEAR: MARK SERPA JUAN
4TH YEAR: JOEBEL CENTENO
3RD YEAR: ROCHELLE MALLARI
2ND YEAR: JAKE MACALINAO
1ST YEAR: WILVER LALU
MUSE: ROSEMARIE TURLA
ESCORT: ULYSSES GONZALES