Help Guide v1

Intel Education
Help Guide
v.1.0
Intel Education ®
Help Guide
The Help Guide curriculum materials were developed

by Intel Corporation in cooperation with the Institute
of Computer Technology (ICT), a nonprofit organization.
Copyright
© 2006 Intel Corporation. All rights reserved. Intel and the Intel logo are trademarks or registered trademarks of Intel Corporation
or its subsidiaries in the United States and other countries. *Other names and brands may be claimed as the property of others.
v.1.0 for Microsoft Office*

Contents
Getting Started
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Graphics
Graphics Group 1: Getting to Know Microsoft Paint* . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Graphics Group 2: Painting Shapes and Lines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
2.1 To pick colors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
2.2 To paint a straight line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
2.3 To paint a curvy line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
2.4 To paint a rectangle or square . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
2.5 To paint a triangle, star, or another shape with straight lines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
2.6 To paint an oval or a circle . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
2.7 To change the color of shapes and lines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
2.8 To paint with a brush . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
2.9 To paint with spray paint . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
2.10 To add words to a picture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
2.11 To undo the last thing you just did . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
2.12 To change the size of a painting canvas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
2.13 To zoom in or out on your picture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Graphics Group 3: Making Changes to Pictures and Photos in Microsoft Paint . . . . . . . . . . . . . . . . . . . . . . . 27

3.1 To select part of a picture or photo so you can make changes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
3.2 To erase a small part of a picture or photo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
3.3 To remove or delete a large part of a picture or photo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
3.4 To move part of a picture or photo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
3.5 To make part of a picture or photo bigger. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
3.6 To make part of a picture or photo smaller. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
3.7 To make a copy of, or duplicate, part of a picture or photo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
3.8 To flip part of a picture or photo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
3.9 To spin or rotate part of a picture or photo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
©
Copyright 2006 Intel Corporation.
All rights reserved.
Intel® Eduction
1.0 Help Guide
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Contents
3.10 To stretch part of a picture or photo so it is taller or wider . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
3.11 To tilt, slant, or skew part of a picture or photo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
3.12 To copy and use a color already found in a picture or photo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
3.13 To make and use your own colors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
3.14 To save a picture for different uses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
3.15 To copy and save a picture from the Clip Art Gallery . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
3.16 To copy and save a picture from the Internet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
3.17 To take and save a picture of what is on your screen, or a screenshot . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Graphics Group 4: Getting to Know Microsoft Draw* . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Graphics Group 5: Using the Drawing Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
5.1 To show the Drawing toolbar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
5.2 To draw a straight line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
5.3 To draw a curvy line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
5.4 To draw or scribble a line by hand . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
5.5 To draw an arrow . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
5.6 To draw a rectangle or square . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
5.7 To draw an oval or a circle . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
5.8 To draw triangles, diamonds, and other common shapes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
5.9 To draw fancy arrows, stars, and other shapes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Graphics Group 6: Changing the Look of Lines and Shapes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

6.1 To select a line, shape, or other object in a drawing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
6.2 To remove or delete a line, shape, or other object from a drawing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
6.3 To move a line, shape, or other object in a drawing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
6.4 To make a line, shape, or other object bigger or smaller. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
6.5 To make a line or shape's border thicker or thinner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
6.6 To change the look or style of a line or shape's border. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
6.7 To change the color of a line or shape's border. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
6.8 To change the fill color inside a shape . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
6.9 To get more line, border, or fill colors to pick from . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
6.10 To make your own line, border, and fill colors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
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6.11 To fill a shape with a colorful pattern. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
6.12 To fill a shape with an interesting texture effect. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
6.13 To fill a shape with colors that blend together, or a gradient . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Graphics Group 7: Adding Words to Your Drawings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

7.1 To make a box so you can add words to a drawing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
7.2 To type words into a text box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
7.3 To select or highlight words in a text box so you can make changes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
7.4 To pick the letter design, or font, of words in a drawing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
7.5 To make the words in your drawing bigger or smaller . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
7.6 To change the style of words in a drawing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
7.7 To change the color of words in a drawing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
7.8 To make words in your drawing blink, shimmer, and sparkle. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
7.9 To change the direction of words in a text box. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
7.10 To add a color border around a text box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
7.11 To change the width of a text box border . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
7.12 To change the line style of a text box border . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
7.13 To remove a border from a text box. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
7.14 To add a fill color inside a text box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
7.15 To remove a fill color inside a text box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Graphics Group 8: Working with Objects in Your Drawings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

8.1 To select several objects at once. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
8.2 To bundle or group objects together . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
8.3 To break apart or ungroup a grouped object . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
8.4 To make a copy of, or duplicate, an object. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
8.5 To flip an object . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
8.6 To spin or rotate an object in a drawing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
8.7 To change the order of objects placed on top of each other. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
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Contents
Graphics Group 9: Adding Special Effects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

9.1 To make art out of words, or WordArt . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
9.2 To change the words in your WordArt . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
9.3 To pick a different WordArt look or style . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
9.4 To change the colors of your WordArt . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
9.5 To change the WordArt shape . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
9.6 To put words inside a shape . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
9.7 To add a shadow to an object . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
9.8 To make changes to an object's shadow . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
9.9 To remove an object’s shadow . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
9.10 To make something look 3-D. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
9.11 To make changes to a 3-D object. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
Word Processing
Word Processing Group 1: Getting to Know Microsoft Word* . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
Word Processing Group 2: Typing and Changing Words . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
2.1 To type words, or to enter text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
2.2 To highlight words so you can make changes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
2.3 To erase or delete words or text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
2.4 To change or replace words that you have already typed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
2.5 To fix or undo words that you just typed or changes that you just made. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
2.6 To copy words or text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
2.7 To remove, or cut, words or text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
2.8 To paste words or text in a new place . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
2.9 To add a math, science, or other symbol . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
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Word Processing Group 3: Changing the Look of Your Words . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

3.1 To pick the letter design or font for your words . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
3.2 To make words bigger or smaller. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
3.3 To change the style of words . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
3.4 To change the color of words . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
3.5 To make words shimmer, shine, and sparkle . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Word Processing Group 4: Making Paragraphs and Lines of Words Look Good . . . . . . . . . . . . . . . . . . . . . . . . . . 85
4.1 To change the space between lines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85
4.2 To change the left/right position or alignment of lines of words. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
4.3 To move lines in a paragraph in or out, or to change the indent. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
4.4 To set and use a tab to space your words from left to right . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
4.5 To change or remove a tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
4.6 To make a numbered list of information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
4.7 To make a list of information with different symbols, or a bulleted list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
4.8 To add a border around words or paragraphs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93
4.9 To add a background color or shading behind paragraphs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
4.10 To start a new line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
Word Processing Group 5: Adding Pictures to Your Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

5.1 To add premade computer pictures, or clip art . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95
5.2 To add a picture you have already made and saved on your computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
5.3 To add a picture you have copied from a Web site or another document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
5.4 To change the way words flow, or wrap, around a picture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98
5.5 To make a picture bigger or smaller . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100
5.6 To move a picture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100
5.7 To trim the edges off of or crop a picture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101
5.8 To make the background of a picture see-through, or transparent . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
5.9 To add a border or frame around a picture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
5.10 To make a picture brighter or darker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104
5.11 To turn a color picture into a grayscale or black-and-white picture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104
5.12 To add a light background picture, or a watermark . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105
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Word Processing Group 6: Designing Your Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

6.1 To make a page bigger or smaller on the screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106
6.2 To show or hide the ruler . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
6.3 To use the page grid to place and size objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
6.4 To set up a document to print sideways, or landscape. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108
6.5 To set the empty spaces or margins around the edges of a page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109
6.6 To set up a page with columns, like a newspaper or magazine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110
6.7 To end the information in one column and start it in the next. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111
6.8 To end one page and start the next . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112
6.9 To add a box that you can type words into . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113
6.10 To link text boxes so words flow from one into another . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114
6.11 To add a border around the edges of a page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114
6.12 To set the exact size of a picture, text box, or shape. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116
6.13 To line up several pictures, text boxes, or other objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117
6.14 To even out the space between pictures, text boxes, and other objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119
6.15 To add repeated information at the top and bottom of your pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120
6.16 To set up a document with a different first page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121
6.17 To see how a document will look before you print it . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121
Word Processing Group 7: Working with Tables. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

7.1 To add or insert a new table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122
7.2 To select a cell . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122
7.3 To select a row or many rows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123
7.4 To select a column or many columns . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123
7.5 To select an entire table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124
7.6 To remove or delete a row or many rows. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124
7.7 To remove or delete a column or many columns . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125
7.8 To remove or delete an entire table. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125
7.9 To add or insert a new row into a table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125
7.10 To add or insert a new column into a table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126
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7.11 To move a row . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127
7.12 To move a column . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127
7.13 To put two or more cells together, or to merge them . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128
7.14 To divide or split a cell into many cells. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129
7.15 To automatically change the width of all the columns in a table. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129
7.16 To change the position or alignment of information in a table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130
7.17 To use a preset design to change the way a table looks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131
7.18 To make your own changes to the way your table looks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132
Word Processing Group 8: Using Preset and Advanced Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134

8.1 To put today's date into a document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134
8.2 To put page numbers into a document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135
8.3 To use a built-in document style, or template, to start a new document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136
8.4 To make and use your own document style, or template . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137
8.5 To make and use shortcuts to change the look of words . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137
8.6 To insert another document as an object. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139
8.7 To create a form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140
8.8 To check the spelling in a document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141
8.9 To use the Thesaurus to help you come up with the word you want . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142
Word Processing Group 9: Creating Web Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143

9.1 To use a preset design to start a new Web page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143
9.2 To view a document as it would look on the Internet. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144
9.3 To add a background to your Web page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144
9.4 To use a theme to change the look of your Web page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145
9.5 To save a regular word processing document as a Web page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146
9.6 To add a link to another Web page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147
9.7 To insert a link to a document saved on your computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148
9.8 To use the Web Page Wizard to create a Web site with many pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149
9.9 To add a frame to a Web page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152
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Spreadsheets
Spreadsheets Group 1: Getting to Know Microsoft Excel* . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153
Spreadsheets Group 2: Selecting Cells, Rows, and Columns . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155
2.1 To select a single box or cell. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155
2.2 To select several boxes or cells that are next to each other . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155
2.3 To select several boxes or cells that are not next to each other. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156
2.4 To select an entire row . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156
2.5 To select several rows that are next to each other . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156
2.6 To select several rows that are not next to each other . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157
2.7 To select an entire column . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157
2.8 To select several columns that are next to each other . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158
2.9 To select several columns that are not next to each other. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158
2.10 To select an entire worksheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158
Spreadsheets Group 3: Using Worksheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159

3.1 To move between worksheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159
3.2 To give a worksheet a new name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160
3.3 To remove or delete a worksheet. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160
3.4 To add or insert a worksheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161
3.5 To move a worksheet. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162
3.6 To make a copy of a worksheet. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163
3.7 To link information between worksheets. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164
Spreadsheets Group 4: Adding and Working with Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 165

4.1 To put words and numbers into a worksheet cell . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 165
4.2 To change or fix information that is already in a cell . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166
4.3 To remove or delete information from a cell . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166
4.4 To copy information and put it in another cell. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 167
4.5 To remove or cut information and put it in another cell. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168
4.6 To repeat or fill information in neighboring cells . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168
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4.7 To show numbers as decimals, currency, and percentages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170
4.8 To change the look of dates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171
4.9 To type a comment in a worksheet cell. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172
Spreadsheets Group 5: Changing the Look of Information and Worksheets . . . . . . . . . . . . . . . . . . . . . . . . . . 173

5.1 To change the letter design, or font, of words and numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173
5.2 To make words and numbers bigger or smaller . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 174
5.3 To change the style of words and numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 174
5.4 To change the color of words and numbers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 175
5.5 To change row height. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 175
5.6 To change column width . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176
5.7 To change the alignment of information within a cell or cells . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176
5.8 To add borders to cells, rows, columns, and worksheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177
5.9 To add background color or shading to cells, rows, or columns . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179
5.10 To combine or merge cells. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 180
5.11 To apply an AutoFormat to a worksheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 180
5.12 To remove or clear cell formatting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 181
5.13 To add a premade computer picture, or clip art, to a worksheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 182
5.14 To add a background picture to a worksheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 183
5.15 To automatically change the look of a cell based on certain information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 184
Spreadsheets Group 6: Organizing Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 186

6.1 To move a row or several rows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 186
6.2 To move a column or several columns . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 187
6.3 To add or insert a row or several new rows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 188
6.4 To add or insert a column or several new columns . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 189
6.5 To remove or delete a row or several rows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 190
6.6 To remove or delete a column or several columns. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191
6.7 To sort or change the order of rows based on certain information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 192
6.8 To hide information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 193
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Spreadsheets Group 7: Doing Math . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 195

7.1 To sum or add the numbers in a row or column . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 195
7.2 To figure out the average of numbers in a row or column . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 196
7.3 To add numbers by writing your own math sentence or formula . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 198
7.4 To subtract numbers by writing your own math sentence or formula . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 200
7.5 To multiply numbers by writing your own math sentence or formula. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 201
7.6 To divide numbers by writing your own math sentence or formula. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 203
7.7 To type a complex math sentence or formula with many values . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 204
7.8 To copy and paste a math sentence or formula . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 207
7.9 To reuse a formula in many cells in the same row or column . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 208
7.10 To keep a cell reference from shifting when filling a formula . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 209
Spreadsheets Group 8: Making Charts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 210

8.1 To make a column or bar chart that compares values or amounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 210
8.2 To make a pie chart that shows the relationship of parts to a whole . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 213
8.3 To make a line chart that shows changes over time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 216
8.4 To change the information in a chart that has already been made . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 219
8.5 To change the look of words and numbers in a chart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 220
8.6 To change the color of a chart's background. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 221
8.7 To change the colors of the bars in a column or bar chart. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 222
8.8 To change the colors of the slices in a pie chart. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 223
8.9 To change the colors and lines in a line chart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 224
8.10 To make a pictograph . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 225
Multimedia
Multimedia Group 1: Getting to Know Microsoft PowerPoint* . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 228
Multimedia Group 2: Viewing and Working with Slides . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 230
2.1 To switch to and work in Normal view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 230
2.2 To switch to and work in Outline view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 231
2.3 To switch to and work in Slide view. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 232
2.4 To switch to and work in Slide Sorter view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 233
2.5 To move between slides . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 234

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Multimedia Group 3: Building Presentations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 235

3.1 To add or insert a new slide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 235
3.2 To copy or duplicate a slide. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 236
3.3 To remove or delete a slide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 236
3.4 To put slides in order . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 237
Multimedia Group 4: Making Slides Look Good . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 239

4.1 To pick and use a design template . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 239
4.2 To pick and use a color scheme . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 240
4.3 To change a slide's background color. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 241
4.4 To change a slide's current layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 243
Multimedia Group 5: Adding Words . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 244

5.1 To type a slide title in the Outline Pane . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 244
5.2 To type titles and other words in the Slide Pane . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 245
5.3 To make a copy of, or duplicate, a text box for use on the same slide. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 246
5.4 To copy and paste a text box for use on a different slide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 247
5.5 To remove or delete a text box. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 249
5.6 To change the design or font of words in a slide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 250
5.7 To make the words in a slide bigger or smaller. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 251
5.8 To change the style of words in a slide. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 253
5.9 To change the color of words in a slide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 254
5.10 To add or insert a table into a slide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 255
5.11 To add or insert a chart into a slide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 256
5.12 To use the Slide Master to change the look of the words in all slides . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 258
Multimedia Group 6: Adding Pictures and Artistic Effects. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 260

6.1 To add premade computer pictures, or clip art, to a slide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 260
6.2 To add a picture saved on your computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 262
6.3 To add borders to pictures, text boxes, and other objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 263
6.4 To fill shapes and text boxes with color and fill effects. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 264
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6.5 To add a shadow effect . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 265
6.6 To add a 3-D effect . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 266
6.7 To use the Slide Master to add the same picture on all slides . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 267
Multimedia Group 7: Adding Sound, Movies, and Links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 269

7.1 To add a sound or music file from the Clip Gallery . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 269
7.2 To add a sound or music file saved on your computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 271
7.3 To record your voice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 272
7.4 To add a movie or video file from the Clip Gallery . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 274
7.5 To add a movie or video file saved on your computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 276
7.6 To insert another document as an object. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 277
Multimedia Group 8: Adding Animation and Special Effects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 279

8.1 To add a special effect that plays between slides, or a slide transition. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 279
8.2 To remove a slide transition . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 281
8.3 To add animation or movement to an object . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 282
8.4 To add animation effects to words. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 283
8.5 To make and add your own animation effect . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 284
8.6 To turn off an animation effect. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 286
8.7 To add an action button that takes you to a certain slide when clicked . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 286
8.8 To add an action button that plays sound or music when clicked . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 288
8.9 To make changes to an action button's settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 289
8.10 To remove an action button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 290
8.11 To set the order and timing on a slide with many special effects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 290
Multimedia Group 9: Setting Up and Playing a Presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 292

9.1 To print your presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 292
9.2 To set up the way a presentation will play . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 293
9.3 To rehearse and set the timing of slides in a presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 294
9.4 To play a presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 295
9.5 To save a presentation as a Web page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 295
12 Intel® Eduction
Help Guide 1.0 ©
Copyright 2006 Intel Corporation. All rights reserved. Intel is a trademark of
Intel Corporation or its subsidiaries in the United States and other countries.
*Other names and brands may be claimed as the property of others.
Getting Started
Overview
Dictionaries and encyclopedias are two resources designed for fast reference at the
time of need, and not intended to be read cover to cover like a book. Similarly, the Intel®
Education Help Guide is meant to be used to quickly learn how to do certain tasks on
the computer.
The skills in the Help Guide are organized by four technology areas — graphics, word processing, spreadsheets,
and multimedia. Within each technology area, the skills are further organized into groups, such as Word Processing
Group 3: Changing the Look of Your Words. Within each group, there are specific related skills such as Word
Processing Skill 3.2 To make words bigger or smaller and Word Processing Skill 3.4 To change the color of words.
For each individual skill there are both words that describe the process and pictures that show the steps.
There is often more than one way to perform a particular skill. In many instances, the Help Guide will show you
step-by-step directions for how to do a skill in multiple ways. However, you may decide to do a skill in a way that
is different from the way described or shown. No one way is right or wrong — the way that you do a skill is
usually a matter of personal preference.
Additionally, there are thousands, if not millions, of skills that can be performed using all the software programs
featured in most the Intel® Education programs. To explain how to do every skill would result in a huge book.
Rather than doing this, only those skills that you are likely to use as you complete the activities and projects for
the Intel Education programs have been included in the Help Guide.
As you complete the activities, you can reference the Help Guide as you complete activity steps. You can also
review instructions in the Help Guide as you create materials for your own use.
It is possible that you may not find a specific skill that you need in the Help Guide. If this is the case, you should
go back and check the Contents pages to see if the skill exists. If it does not, there are several strategies you can
use to find answers to your questions. You can try to explore different things on the computer. You can also
search the Help menus within each software program. Moreover, you can always ask your partner or others
involved in the Intel Education program you are participating in.
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Group 1:
Getting to Know Microsoft Paint*

Menu bar: where you go to do
basic things such as open, close,
view, and print your paintings
Tool panel: where you can pick

different tools to paint lines and
shapes, add words, and make
changes
Options box: where you can

make different choices based on
the tool you are using
Color box: where you pick the

colors you want to use
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Free-form Select tool: selects areas Select tool: selects areas shaped like
that are not rectangles or squares rectangles or squares
Erase/Color Erase tool: erases or Fill With Color tool: adds color to lines
removes small areas of color and shapes
Eyedropper tool: picks colors already Magnifier tool: makes areas of your
seen in a picture or photo painting bigger or smaller
Pencil tool: draws squiggles, spirals, Brush tool: paints like a paintbrush
and other curly lines by hand
Text tool: adds words to your pictures
Airbrush tool: paints with spray paint
Curve tool: paints curved lines
Line tool: paints straight lines
Polygon tool: paints shapes with straight
Rectangle tool: paints rectangles sides, like triangles and stars
and squares
Rounded Rectangle tool: paints rectangles
Ellipse tool: paints ovals and circles and squares with round corners
Click the left mouse button to pick a

foreground color.
Foreground Color: used to paint shapes,

lines, and words
Background Color: used to paint the inside

of some shapes and to fill the empty space
when you erase or move something
Click the right mouse button to pick

a background color.
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Group 2:
Painting Shapes and Lines
2.1 To pick colors
1. Use the left mouse button to pick the color you

want in the Color box.
This will be your foreground color, which you will

see when you use any of the tools to paint shapes
or lines.
2. Use the right mouse button to pick another color

in the Color box.
This will be your background color, which you will

see inside shapes (such as rectangles and circles
that you paint). It will also be the color you see
when you use the Eraser/Color Eraser tool. (See
Graphics Skill 3.2: To erase a small part of a picture
or photo.)
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2.2 To paint a straight line
1. Click the Line tool.
2. Pick a foreground color. (See Graphics Skill 2.1: To

pick colors.)
3. Pick a line width.
4 . Hold down the left mouse button, and drag the

mouse to paint your line.
2.3 To paint a curvy line
1. Click the Curve tool.

pick colors.)
4 . Hold down the left mouse button, and drag the

mouse to paint your line.
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2.3 To paint a curvy line (cont.)
5. Hold down the left mouse button on the line, and

drag up, down, left, or right to make the line curvy.
6. Click the Select tool (or any other tool) to turn off
the Curve tool.
2.4 To paint a rectangle or square
1. Click the Rectangle tool.

or
Or if you want a rectangle or square with round
corners, click the Rounded Rectangle tool.
2. Pick a shape outline and fill option.

• The first paints only the shape outline with
the foreground color.
• The second paints the shape outline with the

foreground color and fills the shape with the
background color.
• The third paints only the inside of the shape

with the foreground color and no border.
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2.4 To paint a rectangle or square (cont.)
3. Pick a foreground color, and if needed, a back-

ground color. (See Graphics Skill 2.1: To pick colors.)
4. If your shape will have an outline or border, click

the Line tool, and pick a line width.
Then, click the Rectangle or Rounded Rectangle

tool again.
or
5. Hold down the left mouse button, and drag to

paint a rectangle or a square.
2.5 To paint a triangle, star, or another shape with straight lines
1. Click the Polygon tool.


background color.

with the foreground color and no border.
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2.5 To paint a triangle, star, or another shape with straight lines (cont.)

ground color. (See Graphics Skill 2.1.)

the Line tool, and pick a line width.
Then, click the Polygon tool again.
5. Hold down the left mouse button, and drag the

mouse to paint the first line of your shape.
Let go of the mouse button, then hold it down

again and drag to make the next line.
Do this as many times as you need to finish your

shape.
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2.6 To paint an oval or a circle
1. Click the Ellipse tool.


background color.

with the foreground color and no border

ground color. (See Graphics Skill 2.1: To pick colors.)

the Line tool and pick a line width.
Then, click the Ellipse tool again.

paint an oval.
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2.7 To change the color of shapes and lines
1. Click the Fill With Color tool.

pick colors.)
3. Click the shape or line you want to change.
2.8 To paint with a brush
1. Click the Brush tool.

pick colors.)
3. Pick a brush shape and size.

paint.
2.9 To paint with spray paint
1. Click the Airbrush tool.
2. Pick a foreground color. (See Graphics Skill 2.1.)
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2.9 To paint with spray paint (cont.)
3. Pick a spray paint size.

spray color.
2.10 To add words to a picture
1. Click the Text tool.

make a text box for your words.
3. If you want the background color to fill the text

box, click the Opaque button.
If you do not want a fill color in your text box,

click the Transparent button instead.
4. Pick the foreground color you want for the color of

your words.
And if you want a different fill color for the text

box, pick a background color also. (See Graphics
Skill 2.1: To pick colors.)
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2.10 To add words to a picture (cont.)
5. Type your words.
6. If you do not see the Fonts toolbar already, click

View D Text Toolbar.
7. To change the way your words look, click the first

arrow on the Fonts toolbar.
Then, pick a word design, or font.
8. To make words bigger or smaller, click the second

arrow on the Fonts toolbar and pick a number, or
font size.
9. If you want to make the letters in your words

thicker, or bold, click the Bold button on the Fonts
toolbar.
To make your words slanted, or to put them in

italics, click the Italic button.
And to underline your words, click the Underline

button.
10. To make the text box bigger, put the cursor over
one of the squares along the edges of the box.
When the cursor turns into an arrow with two

points, hold down the left mouse button and drag
to change the box’s size.
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2.11 To undo the last thing you just did
1. If you make a mistake, just click Edit D Undo.
2.12 To change the size of a painting canvas
1. Put the pointer over one of the blue squares along

the edge of the painting canvas.
2. Hold down the left mouse button, and drag

outward to make the canvas bigger
or
Hold down the left mouse button, and drag

inward to make the canvas smaller.
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2.13 To zoom in or out on your picture
1. Click View D Zoom D Large.
2. To go back to your painting’s normal size, click

View D Zoom D Normal Size.
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Group 3:
Making Changes to Pictures and Photos

in Microsoft Paint
3.1 To select part of a picture or photo so you can make changes
1. To select and make changes to a square- or

rectangle-shaped part of your painting, click the
Select tool.
To select areas that are not squares or

rectangles, click the Free-form Select tool
instead.

select the part of your painting you want to
change or fix.
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3.2 To erase a small part of a picture or photo
1. Click the Eraser/Color Eraser tool.
2. Any area you erase will be filled with the last

background color you picked. So pick a background
color that you really want to fill that space. (See
Graphics Skill 2.1: To pick colors.)
3. Pick an eraser size.

erase.
3.3 To remove or delete a large part of a picture or photo
1. Select the part of your painting you want to get

rid of. (See Graphics Skill 3.1: To select part of a
picture or photo so you can make changes.)
2. Any area you remove or delete will be filled with

the last background color you picked. So pick a
background color that you really want to fill that
space. (See Graphics Skill 2.1: To pick colors.)
3. Press the Delete key on your keyboard.
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3.4 To move part of a picture or photo
1. Select the part of your painting you want to move.

(See Graphics Skill 3.1: To select part of a picture
or photo so you can make changes.)
2. The empty space created when you move the

selection will be filled with the last background
color you picked. So pick a background color that
you really want to fill that space. (See Graphics
Skill 2.1: To pick colors.)
3. Put the pointer over the selected area.
Hold down the left mouse button, and drag to

move the that part of your painting.
3.5 To make part of a picture or photo bigger
1. Select the part of your painting you want to make

bigger. (See Graphics Skill 3.1: To select part of a
2. Put the pointer over one of the squares on the

edges of the dotted-line border.

outward to make that part of your painting
bigger.
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3.6 To make part of a picture or photo smaller

smaller. (See Graphics Skill 3.1: To select part of a
2. The empty space created when you make a selec-

tion smaller will be filled with the last background
color you picked. So pick a background color you
really want to fill that space. (See Graphics Skill
2.1: To pick colors)
3. Put the pointer over one of the squares on the

edges of the dotted-line border.

inward to make that part of your painting smaller.
3.7 To make a copy of, or duplicate, part of a picture or photo
1. Select the part of your painting you want to copy.

2. Click Edit D Copy.
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3.7 To make a copy of, or duplicate, part of a picture or photo (cont.)
3. Click Edit D Paste.
3.8 To flip part of a picture or photo
1. Select the part of your painting you want to flip.

2. Click Image D Flip/Rotate.
3. Pick Flip horizontal to flip the selected area from

left to right.
Or, pick Flip vertical to flip from top to bottom.
4. Click OK.
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3.9 To spin or rotate part of a picture or photo
1. Select the part of your painting you want to spin

or rotate. (See Graphics Skill 3.1: To select part of
a picture or photo so you can make changes.)
2. When you spin or rotate part of a painting, the

space that opens up will be filled with the last
background color you picked. So pick a background
color you really want to fill that space. (See
3. Click Image D Flip/Rotate.
4. Pick Rotate by angle. Then, pick one of the these

three options:
• 90° will spin the selection one-quarter of the

way around
• 180° will spin the selection one-half of the

way around
• 270° will spin the selection three-quarters of

the way around.
5. Click OK.
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3.10 To stretch part of a picture or photo so it is taller or wider

taller or wider. (See Graphics Skill 3.1: To select
part of a picture or photo so you can make
changes.)
2. Click Image D Stretch/Skew.
3. Type a number over 100 in the Horizontal box to

stretch the selected part of your painting so it is
wider.
or
Type a number over 100 in the Vertical box to

stretch that part of your painting so it is taller.
4. Click OK.
3.11 To tilt, slant, or skew part of a picture or photo
1. Select the part of your painting you want to tilt,

slant, or skew. (See Graphics Skill 3.1: To select
changes.)
2. When you tilt or slant the selected area, any open

space around it will be filled with the last back-
ground color you picked. So pick a background
color that you really want to fill that space. (See
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3.11 To tilt, slant, or skew part of a picture or photo (cont.)
3. Click Image D Stretch/Skew.
4. Type a number below 90 in the Horizontal box to

tilt the selected part of your painting to the right.
or
Type a number below 90 in the Vertical box to tilt

that part of your painting up and down.
5. Click OK.
3.12 To copy and use a color already found in a picture or photo
1. Click the Pick Color tool.
2. Use the left mouse button to click the color you

want as the foreground color.
Or, use the right mouse button to click the color

you want as the background color.
NOTE: Now you can use that color to paint shapes

and lines, or to add words.
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3.13 To make and use your own colors
1. Click Colors D Edit Colors.
2. Click Define Custom Colors.
3. Pick the color you want in the large box in the Edit
Colors window.
Then in the tall, skinny color bar to the right of the

box, pick a light, medium, or dark shade for your
new color.
4. Pick Add to Custom Colors, and click OK.
5. To use the color, click Colors D Edit Colors.The

color you just made is now in the Custom Colors
box.
3.14 To save a picture for different uses
1. Click File D Save As.
2. Click the down arrow in the Save in menu. Find the

place where you are supposed to save your work.
3. Type a name for your picture in the File name box.
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3.14 To save a picture for different uses (cont.)
4. Now, there are two different ways to save your

painting:
• If you want to use the finished painting on a

Web page or a multimedia presentation, click
the Save as type arrow and pick 256 Color
Bitmap (*.bmp,*.dib).
NOTE: This means there will be fewer colors

in your picture, but because the picture file is
small, it will show up in a Web page or a multi-
media presentation quickly.
• If you want to print your painting or put it in

another print document, click the Save as
type arrow, and pick 24-bit Bitmap
(*.bmp,*.dib).
NOTE: This type of file will print your picture

at the best quality with the highest number
of colors possible.
5. Click Save.
3.15 To copy and save a picture from the Clip Art Gallery
1. Start Microsoft Word*, and pick Insert D Picture

D Clip Art.
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3.15 To copy and save a picture from the Clip Art Gallery (cont.)
2. In the Search for clips box, type a word for the

type of clip art picture you want to find. Then,
press the Enter key.
NOTE: You can also find clip art by picking one of

the picture categories.
3. Pick the clip art option you want for your docu-
ment.
4. Click the Copy button in the top-right corner of

the window.
5. Start Microsoft Paint, and click Edit D Paste.
6. If a box pops up asking you if you want to enlarge

the bitmap, click Yes.
or
If the pasted picture is smaller than the canvas,

make the canvas smaller. (See Graphics Skill 2.12:
To change the size of a painting canvas.)
7. Save the picture. (See Graphics Skill 3.14: To save

a picture for different uses.)
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3.16 To copy and save a picture from the Internet
1. Right-click a picture on an Internet page.
2. Click Save Picture As.
3. Save the picture. (See Graphics Skill 3.14: To save

a picture for different uses.)
3.17 To take and save a picture of what is on your screen, or a screenshot
1. Press the Print Screen key on the keyboard.
2. Start Microsoft Paint, and click Edit D Paste.
NOTE: If a box pops up asking you if you want to

enlarge the bitmap, click Yes.
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3.17 To take and save a picture of what is on your screen, or a screenshot (cont.)
3. Select only the part of the screenshot that you

want to keep. (See Graphics Skill 3.1: To select
changes.)
5. Click File D New.
A box will pop up asking if you want to save the

changes to the first screenshot picture. Click No.
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3.17 To take and save a picture of what is on your screen, or a screenshot (cont.)
7. If asked, click Yes to enlarge the bitmap.
Or if the pasted picture is smaller than the canvas,

drag the blue squares on the edge of the canvas
inward to size the canvas to the art. (See Graphics
Skill 2.12: To change the size of a painting canvas.)
8. Save your screenshot. (See Graphics Skill 3.14: To

save a picture for different uses.)
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Group 4:
Getting to Know Microsoft Draw*

Menu bar: where you can pick
general commands such as
opening, saving, printing, and
closing a file
Standard toolbar: where you

can click shortcut buttons for
many Menu bar commands
Formatting toolbar: where you

can make changes to the look of
words in your documents
Drawing toolbar: where you

pick tools to draw shapes and
change the way they look
Menu bar
Standard toolbar
Formatting toolbar
Drawing toolbar
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Group 5:
Using the Drawing Tools
5.1 To show the Drawing toolbar
1. Click View D Toolbars D Drawing.
5.2 To draw a straight line
1. Click the Line tool on the Drawing toolbar.

draw a line.
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5.3 To draw a curvy lin
1. Click AutoShapes D Lines D Curve.

draw the first part of your line.
3. Right now, the line is straight. But quickly let go of

the mouse button, and then hold it down again
and drag in the direction you want your curvy line
to go. Then the straight line will become curved.
Do this as many times as you need to draw the

curvy line you want.
4. Once you are done drawing your curvy line,

double-click the left mouse button.
5.4 To draw or scribble a line by hand
1. Click AutoShapes D Lines D Scribble.
2. Hold down the left mouse button, and move the

mouse to draw any type of line you want, such as
a spiral or looping line.
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5.5 To draw an arrow
1. Click the Arrow tool on the Drawing toolbar.

draw an arrow.
5.6 To draw a rectangle or square
1. Click the Rectangle tool on the Drawing toolbar.

draw a rectangle.
5.7 To draw an oval or circle
1. Click the Oval tool on the Drawing toolbar.

draw an oval shape.
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5.8 To draw triangles, diamonds, and other common shapes
1. Click AutoShapes D Basic Shapes. Then, pick

the type of shape you want.

draw your shape.
5.9 To draw fancy arrows, stars, and other shapes
1. Click AutoShapes D Block Arrows, and pick a

shape.
or
or
Click AutoShapes D Stars and Banners, and pick

a shape.

draw the shape.
or
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Group 6:
Changing the Look of Lines and Shapes
6.1 To select a line, shape, or other object in a drawing
1. Click the Select Objects tool on the Drawing

toolbar.
2. Click a line, shape, or object in your drawing.
You can tell something is selected when it has a

border with squares along the sides and corners.
6.2 To remove or delete a line, shape, or other object from a drawing
1. Click a line, shape, or object to select it.
2. Press the Delete key on the keyboard.
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6.3 To move a line, shape, or other object in a drawing

move the object.
Or if you want to move something precisely and

only a short distance, you can press the arrow
keys on the keyboard.
6.4 To make a line, shape, or other object bigger or smaller
2. Put the cursor over one of the squares along the

border of the selected object. Notice that it now
looks like an arrow with two points.
Hold down the left mouse button and drag inward

to make that object smaller
Or, drag outward to make the object bigger.
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6.5 To make a line or shape’s border thicker or thinner
2. Click the Line Style button on the Drawing toolbar.
6.6 To change the look or style of a line or shape’s border
2. Click the Dash Style button on the Drawing

toolbar.
3. Pick a line style.
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6.7 To change the color of a line or shape’s border
2. Click the Line Color arrow on the Drawing toolbar.
3. Pick one of the colors.
6.8 To change the fill color inside a shape
1. Click a shape or object to select it.
2. Click the Fill Color arrow on the Drawing toolbar.
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6.9 To get more line, border, or fill colors to pick from
2. To get more colors for a line or shape border, click

the Line Color arrow, and pick More Line Colors.
Or to get more fill colors for the inside of a shape,

click the Fill Color arrow, and pick More Fill
Colors.
3. Click the Standard tab.
4. Pick one of the colors, and click OK.
6.10 To make your own line, border, and fill colors
1. Click a shape or object to select it.
2. To get more colors for a line or shape border, click

the Line Color arrow, and pick More Line Colors.
Or to get more fill colors for the inside of a shape,

click the Fill Color arrow, and pick More Fill
Colors.
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6.10 To make your own line, border, and fill colors (cont.)
3. Click the Custom tab.
4. Pick the color you want in the Colors box.
Then, pick the shade of the color you just selected

in the tall, skinny color bar to the right of the
Colors box.
5. Click OK.
NOTE: The color you just made is now found in the

color menu if you want to use it again to change a
line or fill color.
6.11 To fill a shape with a colorful pattern
1. Click a shape or an object to select it.
2. Click the Fill Color arrow on the Drawing toolbar,

and pick Fill Effects.
3. Click the Pattern tab.
4. Pick one of the patterns.
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6.11 To fill a shape with a colorful pattern (cont.)
5. Click the Foreground arrow, and pick a color for

your pattern.
Then, click the Background arrow, and pick

another color.
6. Click OK.
6.12 To fill a shape with an interesting texture effect

3. Click the Texture tab.
4. Pick one of the options, and click OK.
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6.13 To fill a shape with colors that blend together, or a gradient

3. Click the Gradient tab, and pick Two colors.
4. Click the Color 1 arrow, and pick a color for your

pattern.
Then, click the Color 2 arrow, and pick

another color.
5. Pick one of the shading styles.
Then, click the option you want in the Variants
6. Click OK.
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Group 7:
Adding Words to Your Drawings
7.1 To make a box so you can add words to a drawing
1. Click the Text Box tool on the Drawing toolbar.

draw a line.
7.2 To type words into a text box
1. Click inside a text box.
2. When you see the cursor flashing inside the box,

start typing your words.
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7.3 To select or highlight words in a text box so you can make changes
1. Click to put the cursor in front of the first letter

of the first word you want to change.
2. Hold down the mouse button, and drag until the

color changes behind all of the words you want
to select.
This means the words are highlighted. You can

then let go of the mouse button.
7.4 To pick the letter design, or font, of words in a drawing
1. Highlight the word or words you want to change.

(See Graphics Skill 7.3: To select or highlight
words in a text box so you can make changes.)
2. Click the Font arrow on the Formatting toolbar.
3. Pick one of the designs, or fonts, from the menu.
7.5 To make the words in your drawing bigger or smaller

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7.5 To make the words in your drawing bigger or smaller (cont.)
2. Click the Font Size arrow on the Formatting

toolbar.
3. Pick one of the numbers, or a font size, from the

menu.
NOTE: The smaller the number, the smaller the

word size, and the bigger the number, the bigger
the word size.
7.6 To change the style of words in a drawing

2. To make the letters in your words thicker or bold,

click the Bold button on the Formatting toolbar.
NOTE: If you want to remove the bold style, just

highlight the words and click the Bold button
again.
3. To make the letters in your words slanted, or to

put them in italics, click the Italic button on the
Formatting toolbar.
NOTE: If you want to remove the italic style, just

highlight the words and click the Italic button
again.
4. And if you want a line under your words, click the

Underline button.
NOTE: If you want to remove the underline style,

just highlight the words and click the Underline
button again.
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7.7 To change the color of words in a drawing

3. Pick one of the colors from the menu.
NOTE: If you do not see the color you want, click

More Colors, and pick another standard color
(see Graphics Skill 6.9: To get more line, border,
or fill colors) or mix your own custom color (see
Graphics Skill 6.10: To make your own line, border,
and fill colors).
7.8 To make the words in your drawing blink, shimmer, and sparkle

2. Click Format D Font.
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7.8 To make the words in your drawing blink, shimmer, and sparkle (cont.)
3. Click Text Effects.
Then, pick one of the options in the Animation list.
4. Click OK.
7.9 To change the direction of words in a text box
1. Click a text box to select it.
2. Click Format D Text Direction.
3. Pick one of the orientation options.
Then, click OK.
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7.9 To change the direction of words in a text box (cont.)
4. Change the shape and size of the text box as

needed.
7.10 To add a color border around a text box
1. Select a text box.
NOTE: You can also click More Colors and pick one
of the other standard colors (see Graphics Skill 6.9:
To get more line, border, or fill colors) or mix your
own custom color (see Graphics Skill 6.10: To make
your own line, border, and fill colors).
7.11 To change the width of a text box border
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7.11 To change the width of a text box border (cont.)
3. Pick the line width.
7.12 To change the line style of a text box border
2. Click the Dash Style button on the Drawing

toolbar.
7.13 To remove a border from a text box
Then, pick No Line.
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7.14 To add a fill color inside a text box
NOTE: For other color choices, click More Fill

Colors, and pick one of the other options.
7.15 To remove a fill color inside a text box
Then, pick No Fill.
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Group 8:
Working with Objects in Your Drawings
8.1 To select several objects at once

toolbar.
2. Hold down the Shift key, and click the lines,

shapes, text boxes, or any other objects you might
want to move or fix at the same time.
8.2 To bundle or group objects together
1. Use the Select Objects tool to select the objects

you want to group. (See Graphics Skill 8.1: To
select several objects at the same time.)
2. Click Draw D Group.
The items that have been grouped can now be

moved or changed together at the same time.
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8.3 To break apart or ungroup a grouped object
1. Use the Select Objects tool to click the grouped

object.
2. Click Draw D Ungroup.
You can now move or change each item all by

itself.
8.4 To make a copy of, or duplicate, an object
1. Use the Select Objects tool to click a line, shape,

text box, or another object you want to group.
or or
Click the Copy button on the Standard toolbar.
3. Click Edit D Paste. or

or
Click the Paste button on the Standard toolbar.
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8.5 To flip an object

text box, or another object in your drawing.
2. Click Draw D Rotate or Flip.
3. Pick Flip Horizontal to flip the object from left to

right.
Or pick Flip Vertical to flip the objet from top to

bottom.
8.6 To spin or rotate an object in a drawing

text box, or another object in your drawing.
2. Click Draw D Rotate or Flip.
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8.6 To spin or rotate an object in a drawing (cont.)
3. There are several different ways to rotate an

object:
• Pick Rotate Left to spin the object one

quarter of a turn to the left.
• Pick Rotate Right to spin the object one

quarter of a turn to the right.
• Or if you want to spin the object more than

one quarter of a turn, pick Free Rotate. Then
hold down the left mouse button one one of
the green dots, and drag to spin the object as
much as you want.
8.7 To change the order of objects placed on top of each other
1. Use the Select Objects tool to click an object

that you want to put on top of or behind another
object.
2. Click Draw D Order.
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8.7 To change the order of objects placed on top of each other (cont.)
3. Now you have a few choices to make:
• Pick Bring to Front to move the selected

object on top of all the others.
• Pick Send to Back to move that object

behind all the others.
• Pick Bring Forward to move the selected

item forward one spot.
• Pick Send Backward to move the selected

item backward one spot.
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Group 9:
Adding Special Effects
9.1 To make art out of words, or WordArt
1. Click the Insert WordArt button on the Drawing

toolbar.
2. Pick a WordArt style from the Word Art Gallery.
Then, click OK.
3. In the text box in the next window, type the

words that you want to turn into WordArt.
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9.1 To make art out of words, or WordArt (cont.)
4. Change the letter design, or font, by clicking the

Font arrow.
Then, pick one of the font options. (See Graphics

Skill 7.4: To pick the letter design, or font, or words
in a drawing.)
NOTE: You do not need to highlight the words to

make this change.
5. Make the words bigger or smaller by clicking the

Size arrow.
Then, pick a number, or font size. (See Graphics

Skill 7.5: To make words in a drawing bigger or
smaller.)
6. And to change the way the words look, or their

style, click the Bold button or the Italic button.
(See Graphics Skill 7.6: To change the style of
words in a drawing.)
7. Click OK when you are finished.
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9.2 To change the words in your WordArt
1. Double-click the WordArt.
2. Type your new words in the text box in the Edit

WordArt Text window.
3. If you want, pick a different font, size, or style for

the words.
4. Click OK when you are finished making changes.
9.3 To pick a different WordArt look or style
1. Click the WordArt once to select it.
Now you will see the WordArt toolbar on your

screen.
2. Click the WordArt Gallery button on the WordArt

toolbar.
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9.3 To pick a different WordArt look or style (cont.)
3. Pick a different WordArt style.
4. Click OK.
9.4 To change the colors of your WordArt

screen.
2. Click the Format WordArt button on the WordArt

toolbar.
3. Click the Colors and Lines tab.
4. In the Fill section, click the Color arrow.
Then, pick one of the colors.
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9.4 To change the colors of your WordArt (cont.)
5. In the Line section, click the Color arrow.
Then, pick another color.
6. To change the look of the WordArt border, click

the Dashed arrow. Pick a line or border style.
Pick a line or border style.
And to make the border thicker or thinner, click

the arrows in the Weight box.
9.5 To change the WordArt shape

screen.
2. Click the Format WordArt button on the WordArt

toolbar.
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9.5 To change the WordArt shape (cont.)
3. Pick a new WordArt shape.
9.6 To put words inside a shape
1. Right-click the shape.
Then, pick Add Text.
2. Type the words you want to put inside that shape.
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9.7 To add a shadow to an object
1. Click an object to select it.
2. Click the Shadow button on the Drawing toolbar.
3. Pick a shadow style.
9.8 To make changes to an object’s shadow
1. Click to select an object with a shadow.
2. Click the Shadow button on the Drawing toolbar,

and pick Shadow Settings.
You will now see the Shadow Settings toolbar on

your screen.
3. To change the shadow color, click the Shadow

Color arrow on the Shadow Settings toolbar.
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9.8 To make changes to an object’s shadow (cont.)
4. You can also change the shadow directions by

clicking the Nudge Shadow buttons on the = =
Shadow Settings toolbar.
= =
9.9 To remove an object’s shadow
1. Click to select an object with a shadow.
3. Pick No Shadow.
9.10 To make something look 3-D
1. Click an object to select it.
2. Click the 3-D button on the Drawing toolbar.
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9.10 To make something look 3-D (cont.)
3. Pick a 3-D style.
9.11 To make changes to a 3-D object
1. Click a 3-D object to select it.
2. Click the 3-D button on the Drawing toolbar, and

pick 3-D Settings.
You will now see the Shadow Settings toolbar on

your screen.
3. If you want to change the 3-D color, click the 3-D

Color arrow on the 3-D Settings toolbar.
4. To change how far back the 3-D part of the object

goes, click the Depth button on the 3-D Settings
toolbar.
Then, pick the depth option you want.
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9.11 To make changes to a 3-D object (cont.)
5. To change the direction of your 3-D object, click

the Direction button.
Then, pick the lighting direction you want.
6. To change the way light shines on the

3-D object, click the Lighting button
on the 3-D Settings toolbar.
Then, pick the lighting direction you want.
You can also set how strong the light shines on

your object by clicking the Lighting button again
and picking Bright, Normal, or Dim.
7. You can also spin and rotate your 3-D object by

clicking the Tilt buttons on the
= =
3-D Settings toolbar.
= =
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Group 1:
Getting to Know Microsoft Word*

Menu bar: where you can pick
general commands such as
opening, saving, printing, and
closing a file


Drawing toolbar: where you

pick tools to draw shapes and
change the way they look
Menu bar
Standard toolbar
Formatting toolbar
Drawing toolbar
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Group 2:
Typing and Changing Words
2.1 To type words, or to enter text
1. Click to place the cursor in your document.
2. Start typing your words.
2.2 To highlight words so you can make changes
1. Click in front of the first letter of the first word

that you would like to highlight.
2. Hold down the left mouse button, and drag until

you have highlighted all of the words you want to
change.
NOTE: You can also highlight a single word by

double-clicking it. And to highlight an entire
paragraph, try triple-clicking it.
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2.3 To erase or delete words or text
1. Highlight the letters or words you want to erase or

delete.
2. Press the Delete key.
NOTE: If you only want to get rid of a few letters

at the end of a word or sentence, you can put the
cursor at the end and then press the Backspace
key.
2.4 To change or replace words that you have already typed
1. Highlight the word or words that you want to

replace.
2. Type your new words.
2.5 To fix or undo words that you just typed or changes that you just made
1. Click Edit D Undo Typing.
NOTE: You can also click the Undo button on the

Standard toolbar.
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2.6 To copy words or text
1. Highlight the word or words that you want to copy.
or
or
2.7 To remove, or cut, words or text
1. Highlight the word or words that you want to

remove or cut.
2. Click Edit D Cut.

or
or
Click the Cut button on the Standard toolbar.
2.8 To paste words or text in a new place
1. Make sure you have already copied or cut your

words.
Then, click to put the cursor where you want to

put those words.
or or
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2.9 To add a math, science, or other symbol
1. Click to put the cursor where you want the symbol

to go.
2. Click Insert D Symbol.
3. Click the Symbols tab.
4 . Find and pick the symbol you want.
5. Click Insert.
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Group 3:
Changing the Look of Your Words
3.1 To pick the letter design or font for your words

(See Word Processing Skill 2.2: To highlight words
so you can make changes.)
3. Pick one of the letter designs, or fonts.
3.2 To make words bigger or smaller

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3.2 To make words bigger or smaller (cont.)
2. Click the Font Size arrow on the Formatting

toolbar.
3. Pick one of the numbers, or a font size, from the

menu.
3.3 To change the style of words

2. To make the letters in your words thicker or bold,

click the Bold button on the Formatting toolbar.
NOTE: Highlight your words and click the Bold

button again to remove that style.
3. To make the letters in your words slanted, or to

put them in italics, click the Italic button on the
Formatting toolbar.
NOTE: Highlight your words and click the Italic

button again to remove that style.
4. And if you want a line under your words, click the

Underline button on the Formatting toolbar.
NOTE: Highlight your words and click the

Underline button again to remove that
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3.4 To change the color of words

2. Click the Font Color arrow on the Formatting

toolbar.
3.5 To make words shimmer, shine, and sparkle

(See Graphics Skill 7.3: To select or highlight words
in a text box so you can make changes.)
2. Click Format D Font.
3. Click the Text Effects tab.
Then, pick one of the options in the Animations

list.
4. Click OK.
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Group 4:
Making Paragraphs and

Lines of Words Look Good
4.1 To change the space between lines
1. Highlight the lines of words or paragraphs you

want to change.
2. Click Format D Paragraph.
3. Click the Indents and Spacing tab.
4. Click the Line Spacing arrow, and pick one of the

line spacing options:
• Single (which is the automatic line spacing

until you change it)
• 1.5 lines
• Double
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4.1 To change the space between lines (cont.)
• Exactly (which is measured in points, just as

font sizes are; click the arrows in the At box
to pick the spacing you want)
5. Look at the Preview box to make sure you like

the new line spacing.
6. Click OK.
4.2 To change the left/right position or alignment of lines of words

want to change. (See Word Processing Skill 2.2: To
highlight words so you can make changes.)
2. Click an alignment button:
• Left
• Centered
• Right
• Justified
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4.3 To move lines in a paragraph in or out, or to change the indent

want to change.
2. Make sure you can see the rulers on the edge of

the document.
If they are not there, click View D Ruler.
3. Set one of these indents:

• Drag the Left Indent marker on the ruler to
indent the left side of all the lines in a
paragraph.
• Drag the First Line Indent marker on the

ruler to indent the first line in a paragraph.
• Drag the Hanging Indent marker on the ruler

to indent all lines but the first.
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4.4 To set and use a tab to space your words from left to right

want to change.
2. Make sure you can see the rulers on the edge of

the document.
If they are not there, click View D Ruler.
3. Click Format D Tabs.
4. In the Tab stop position box, type a number that

stands for the measurement you want to space
out the words from left to right.
NOTE: You might find it helpful to look at the

ruler to figure out what number to type.
5. Pick the alignment option you want in the

Alignment section.
6. Click Set.
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4.4 To set and use a tab to space your words from left to right (cont.)
7. If you want to set another tab to use for your

highlighted words, go through steps 3 through 6
again.
8. Click OK when you are done adding tabs.
9. Put the cursor between the words that you want

to space apart.
Press the Tab key.
Continue to place the cursor and press the Tab

key until you have finished spacing out all of your
words.
4.5 To change or remove a tab

want to change.
2. Click Format D Tabs.
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4.5 To change or remove a tab (cont.)
3. In the Tab stop position list, click the tab you want
to change.
Now you can type a new tab stop position, or pick

another tab alignment and leader. When you are
done making changes, click Set.
NOTE: If you just want to change the position of

your tab, the easiest thing to do is drag that tab
stop’s marker on the ruler to the new position.
4. And if you want to remove a tab, just pick the tab

in the Tab stop position list and click Clear.
5. When you are done making changes, click OK.
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4.6 To make a numbered list of information

want to change.
2. Click Format D Bullets and Numbering.
3. Click the Numbered tab.
4. Pick one of the numbered list options.
5. Click OK.
6. If you want, you can drag the First Line Indent

and Left Tab Markers on the ruler to change the
indent and tab position of the items in the
numbered list.
NOTE: For a shortcut, you can try clicking the

Numbering button on the Formatting toolbar.
This will automatically add the last numbered list
style to the highlighted text.
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4.7 To make a list of information with different symbols, or a bulleted list

want to change. (See Word Processing Skill 2.2: To
highlight words so you can make changes.)
2. Click Format D Bullets and Numbering.
3. Click the Bulleted tab.
4. Pick the bullet style you want for your list.
5. Click OK.
6. If you want, you can drag the First Line Indent

and Left Tab Markers on the ruler to change the
indent and tab position of the items in the
bulleted list.
NOTE: For a shortcut, you can try clicking the

Bullets button on the Formatting toolbar. This
will automatically add the last bulleted list style
to the highlighted text.
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4.8 To add a border around words or paragraphs

want to change.
2. Click Format D Borders and Shading.
3. Click the Borders tab.
4. Click the Box setting.
5. Pick a line style, color, and width for the border.
6. Click OK.
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4.9 To add a background color or shading behind paragraphs

want to change.
3. Click the Shading tab.
4. Pick a fill color.
5. Click OK.
4.10 To start a new line
1. Put the cursor in front of the word that you want

to use to start a new line.
2. Hold down the Shift key, and press the Enter key.
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Group 5:
Adding Pictures to Your Pages
5.1 To add premade computer pictures, or clip art
1. Click to place the cursor where you want to put a

clip art picture.
2. Click Insert D Picture D Clip Art.
3. In the Search for clips box, type a word that

describes the picture you want to find.
Then, press the Enter key.
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5.1 To add premade computer pictures, or clip art (cont.)

4. Find and click the clip art picture you want.
Then, pick the Insert clip button.
5.2 To add a picture you have already made and saved on your computer
1. Click to place the cursor where you want to put a

saved picture.
2. Click Insert D Picture D From file.
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5.2 To add a picture you have already made and saved on your computer (cont.)
3. Click the Look in arrow. Then go to the place

where the picture file is saved.
4. Pick the picture file, and click Insert.
5.3 To add a picture you have copied from a Web site or another document
1. Right-click an image on a Web site or in another

document.
Pick Copy.
2. Go to your Word document, and put the cursor

where you want the picture.
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5.3 To add a picture you have copied from a Web site or another document (cont.)
3. Click Edit D Paste Special.
4. Click Device Independent Bitmap, and then click

OK.
5.4 To change the way words flow, or wrap, around a picture
1. Click the picture.
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5.4 To change the way words flow, or wrap, around a picture (cont.)
2. Click Format D Picture.
3. Click the Layout tab.
4. Pick one of the text wrapping styles:

• In line with text (This is the way most
pictures are when you first add them to a
page.)
• Square
• Tight
• Behind text
• In front of text (This is a popular setting that

lets you drag to move and resize pictures.)
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5.5 To make a picture bigger or smaller
2. Put the pointer over one of the squares along the

picture’s border.
3. Hold down the left mouse button, and drag

outward to make the picture bigger.
or
To make the picture smaller, hold down the left

mouse button and drag inward.
5.6 To move a picture
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5.6 To move a picture (cont.)

move the picture.
NOTE: If your picture’s wrapping is set in line with

the text (see Word Processing Skill 5.3), you
cannot drag to move it. Instead, click Edit D Cut
to remove it from its current place. Then, put the
cursor where you want the picture to go, click
Edit D Paste.
5.7 To trim the edges off of or crop a picture
2. Notice that you can now see the Picture toolbar on

your screen.
Click the Crop button on the Picture toolbar.
3. Put the pointer over one of the squares along the

edge of the picture that you would like to trim.
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5.7 To trim the edges off of or crop a picture (cont.)
4. Hold down the mouse button, and drag inward to

crop that edge of the picture.
5. When you are done, click the Crop button again to

turn that tool off.
5.8 To make the background of a picture see-through, or transparent
1. Click the picture with the background that you

want to get rid of.
2. Click the Set Transparent Color button on the

Picture toolbar.
3. Click the picture’s background.
NOTE: This feature works best on pictures that

you have pasted from the Internet or have created
yourself in Paint. It might not work on clip art on
pictures with colorful backgrounds.

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5.9 To add a border or frame around a picture
1. Click the picture you want to put a border or frame

around.
NOTE: You can also click the Line Style button on

the Picture toolbar.
3. Pick one of the Line Width options.
4. If you want to change the border color, click the

Line Color arrow on the Drawing toolbar.
5. If you want to change the line style, click the Dash

Style button.
Then, pick one of the line styles.
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5.10 To make a picture brighter or darker
1. Click the picture you would like to make brighter

or darker.
2. Click the More Brightness button on the Picture

toolbar to make the picture brighter.
or
or
Click the Less Brightness button on the Picture

toolbar to make the picture darker.
5.11 To turn a color picture into a grayscale or black-and-white picture
2. Click the Image Control button on the Picture tool-

bar.
3. Pick Grayscale.
or
or
Pick Black & White.

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5.12 To add a light background picture, or a watermark
1. Click the picture you want to turn into a water-

mark.
2. Click the Image Control button on the Picture

toolbar.
3. Pick Watermark.
4. Move the watermark as you wish.
NOTE: If the watermark is not automatically

placed behind the words and other objects on
page, change the text wrapping by clicking the
Text Wrapping button on the Picture toolbar
and picking Behind Text.
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Group 6:
Designing Your Pages
6.1 To make a page bigger or smaller on the screen
1. Click the Zoom arrow on the Standard toolbar.
2. Pick one of the percentages or page view options.

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6.2 To show or hide the ruler
1. Click View D Ruler.
6.3 To use the page grid to place and size objects
1. Click Draw D Grid.
2. Click Display gridlines on screen.
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6.3 To use the page grid to place and size objects (cont.)
3. Click Snap objects to grid to force your objects to

line up along gridlines.
or
Leave Snap objects to grid unchecked so you can

put objects wherever you want.
4. Click OK.
6.4 To set up a document to print sideways, or landscape
1. Click File D Page Setup.
2. Click the Margins tab.
3. In the Orientation group, pick Landscape.

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6.4 To set up a document to print sideways, or landscape (cont.)
4. Click OK.
6.5 To set the empty spaces, or margins, around the edges of a page
2. Click the Margins tab.
3. In the Top, Bottom, Left, and Right boxes, type

numbers that stand for the amount of empty
space you want along each edge of the page.
NOTE: You can also click the arrows in each box

to set the margins.
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6.5 To set the empty spaces, or margins, around the edges of a page (cont.)
4. Check the Preview box to make sure you like the

new page margins.
5. Then, click OK.
6.6 To set up a page with columns, like a newspaper or magazine
1. Click Format D Columns.
2. Pick the preset option you want.

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6.6 To set up a page with columns, like a newspaper or magazine (cont.)
3. To change the width of your columns and the

amount of space between them, click the Width
and Spacing arrows.
4. Click the Apply to arrow, and pick Whole docu-

ment to format your entire document in columns.
Or pick This point forward if you only want
or
columns to start after the cursor.

column layouts.
Then, click OK.
6.7 To end the information in one column and start it in the next
1. Click to put the cursor after the last picture or

word that you want in a column.
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6.7 To end the information in one column and start it in the next (cont.)
2. Click Insert D Break.
3. Pick Column break.
Then, click OK.
6.8 To end one page and start the next
1. Click to put the cursor after the last picture or

word you want on a page.
2. Click Insert D Break.

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6.8 To end one page and start the next (cont.)
3. Click Page Break.
Then, click OK.
6.9 To add a box that you can type words into
1. Click the Text Box tool on the Drawing toolbar.
2. Hold down the mouse button, and drag to make a

box.
3. Type your words.
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6.10 To link text boxes so words flow from one into another
1. Right click the outer edge of the first text box.
2. Pick Create Text Box Link.
3. Click inside an empty text box that you want the

words to flow into.
6.11 To add a border around the edges of a page
2. Click the Page Border tab.

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6.11 To add a border around the edges of a page (cont.)
Click the Color arrow, and pick a line color.
Click the Width arrow, and pick a line width.
or or
If you want a colorful, artistic page border, click

the Art arrow and pick a border.

new page border.
Then, click OK.
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6.12 To set the exact size of a picture, text box, or shape
1. To set the exact size of a picture or piece of clip

art, click that item. Then, click Format D Picture.
If you want to set the size of a text box, click that

item. Then, click Format D Text Box.
If you want to size a shape or line, click that item.

Then, click Format D AutoShape.

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6.12 To set the exact size of a picture, text box, or shape (cont.)
2. Click the Size tab.
3. Use the Height and Width arrows to change the

size of the picture. You can also type the measure-
ment you want in the boxes.
4. Click OK.
6.13 To line up several pictures, text boxes, or other objects
1. Hold down the Shift key, and click the items you
want to line up.
or
or
Click the Select Objects tool, and drag a selection

rectangle around the objects.
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6.13 To line up several pictures, text boxes, or other objects (cont.)
2. Click Draw D Align or Distribute.
3. Pick one of the options to line up your objects.
NOTE: Pay attention to the little pictures next to

each option. These will help you figure out which
option to pick.

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6.14 To even out the space between pictures, text boxes, and other objects
1. Hold down the Shift key, and click the items you
want to space out evenly.
or
or
Click the Select Objects tool, and drag a selection

rectangle around the objects.
2. Click Draw D Align or Distribute.
3. Pick Distribute Horizontally to evenly space

apart the objects from left to right.
or
or
Pick Distribute Vertically to evenly space out

the objects from top to bottom.
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6.15 To add repeated information at the top and bottom of your pages
1. Click View D Header and Footer.
2. In the Header box at the top of the page, type

any words that you want at the top of every
page in your document.
NOTE: Headers are especially good for putting

titles and even your name at the top of each page.
3. Click the Switch Between Header and Footer

button on the Header and Footer toolbar. Here
you can type words that you want at the bottom
of every page in your document.
NOTE: Many people like to put dates and page

numbers in the footer. To add the date, just click
the Insert Date button on the Header and Footer
toolbar. Then press the Tab key twice, and click
the Insert Page Number button.
4. When you are done, click the Close button on the

Header and Footer toolbar.

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6.16 To set up a document with a different first page
2. Click the Layout tab.
3. Click the Different first page box, and then click

OK.
NOTE: This feature is normally used for

documents with headers and footers that
you might not want on a title page.
6.17 To see how a document will look before you print it
1. Click File D Print Preview.
2. Click Close to return to your document. or

Or click the Print button to print it.
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Group 7:
Working with Tables
7.1 To add or insert a new table
1. Click Table D Insert D Table.
2. Type the number of columns you want in the

Number of columns box.
Then, type the number of rows you want in the

Number of rows box.
3. Click OK.
7.2 To select a cell
1. Click inside a box or cell to select it.
NOTE: To select more than one cell, hold down the

left mouse button and drag.

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7.3 To select a row or many rows
1. Click to put the cursor in the left cell of the row

you want to select.
2. Click Table D Select D Row.
NOTE: You can also hold down the left mouse

button and drag to select the entire row or
multiple rows.
7.4 To select a column or many columns
1. Click to put the cursor in the top cell of the column

you want to select.
2. Click Table D Select D Column.

button and drag to select the entire column or
multiple columns.
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7.5 To select an entire table
1. Click to put the cursor in the top-left cell of the

table you want to select.
2. Click Table D Select D Table.

button and drag to select the entire table.
7.6 To remove or delete a row or many rows
1. Select the row or rows that you want to get rid of.
(See Word Processing Skill 7.3: To select a row or
many rows.)
2. Click Table D Delete D Rows.

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7.7 To remove or delete a column or many columns
1. Select the column or columns that you want to get

rid of. (See Word Processing Skill 7.4: To select a
column or many columns.)
2. Click Table D Delete D Columns.
7.8 To remove or delete an entire table
1. Select the entire table that you want to get rid of.
(See Word Processing Skill 7.5: To select an entire
table.)
2. Click Table D Delete D Table.
7.9 To add or insert a new row into a table
1. Select the row that you want to add a new row

next to. (See Word Processing Skill 7.3: To select a
row or many rows.)
2. Click Table D Insert.
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7.9 To add or insert a new row into a table (cont.)
3. Pick Rows Above to put the new row above the

one you selected.
or
or
Pick Rows Below to put the new row below.
7.10 To add or insert a new column into a table
1. Select the column that you want to add a new

column next to. (See Word Processing Skill 7.4: To
select a column or many columns.)
2. Click Table D Insert.
3. Pick Columns to the Left to put the new column

to the left of the one you selected.
or or
Pick Columns to the Right to put the new row

on the right.

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7.11 To move a row
1. Select the row that you want to move. (See Word

Processing Skill 7.3: To select a row or many rows.)
3. Click the row that you want to put the cut row
above.
4. Click Edit D Paste Rows.
7.12 To move a column
1. Select the column that you want to move. (See

Word Processing Skill 7.4: To select a column or
many columns.)
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7.12 To move a column (cont.)
3. Click the column that you want to put the cut

column in front of.
4. Click Edit D Paste Columns.
7.13 To put two or more cells together, or to merge them
1. Select the cells you want to put together, or

merge.
2. Click Table D Merge Cells.

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7.14 To divide or split a cell into many cells
1. Select the cell you want to split.
2. Click Table D Split Cells.
3. In the Number of columns box, type the number

of columns you want to split the cell into.
or or
In the Number of rows box, type the number of

rows you want to split the cell into.
4. Click OK.
7.15 To automatically change the width of all the columns in a table
1. Click any cell in the table.
2. Click Table D AutoFit.
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7.15 To automatically change the width of all the columns in a table (cont.)
3. Pick AutoFit to Contents to change the width of

the table’s columns to fit the information.
or
or
Pick Distribute Columns Evenly to make all of

the table’s columns the same width.
NOTE: If you want to change the width of only

one column, you can also put the pointer over one
of that column’s borders, hold down the left
mouse button, and drag.
7.16 To change the position or alignment of information in a table
1. Select the cell, row, column, or entire table with

the words whose position you would like to
change.
2. To change the alignment of the words between

the left and right borders of the cells, click the
Align Left, Center, or Align Right buttons on the
Formatting toolbar. (See Word Processing Skill 4.2:
To change the left/right position of lines of words.)

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7.16 To change the position or alignment of information in a table (cont.)
3. To change the alignment of the words between

the top and bottom borders of the cells, click
Table D Table Properties.
Pick the Cell tab.
Then, click the Top, Center, or Bottom vertical

alignment options.
7.17 To use a preset design to change the way a table looks
1. Select the entire table. (See Word Processing Skill

7.5: To select an entire table.)
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7.17 To use a preset design to change the way a table looks (cont.)
2. Click Table D Table AutoFormat.
Then in the Formats list, pick one of the options.
3. In the Formats to apply group, click the box for

each part of the AutoFormat that you want to use
for your own table.
Also, click the boxes in the Apply special formats

to group to change the look of important rows and
columns.
NOTE: Be certain to look at the Preview box to

see how the options you pick will change the look
of the table.
4. Click OK when you are finished.
7.18 To make your own changes to the way your table looks
1. Select the cells, rows, or columns that you want to

change the look of. You can also select the entire
table if you want.
2. To change the borders around the selected cells,

click Format D Borders and Shading.

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7.18 To make your own changes to the way your table looks (cont.)
3. Click the Borders tab.
Pick a line style, color, and width.
Then, click OK.
4. To add a fill color, or shading, select a group

of cells.
Then, click Format D Borders and Shading.
Click the Shading tab, and pick a fill color.
Click OK.
5. The look of the words can also be changed. First,

highlight the words whose look you want to
change.
Then, pick a different font, size, and style. (See

Word Processing Group 3: Changing the Look of
Your Words.)
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Group 8:
Using Preset and Advanced Features
8.1 To put today’s date into a document
1. Click to put the cursor where you would like to put

today’s date.
2. Click Insert D Date and Time.
3. Pick one of options in the Available Formats list.
Then, click OK.

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8.2 To put page numbers into a document
1. Click to put the cursor anywhere on the page.
2. Click Insert D Page Numbers.
3. Click the Position arrow, and pick one of the posi-

tion options.
Then, click the Alignment arrow, and pick an

option.
And to number the first page, click Show number

on first page.
4. Check the Preview box to make sure that the page

numbers will appear where you want them.
5. Click OK.
The page number will automatically be placed in

the document’s footer.
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8.3 To use a built-in document style, or template, to start a new document
2. Pick one of these tabs:
• Letters & Faxes has templates for different

types of letters, faxes, and even envelopes.
• Publications has templates for brochures,

manuals, and other types of documents.
• Reports has templates for different types of

reports.
3. Pick one of the template style options.
Be certain to check the Preview box to make

sure you have picked the template you want.
4. Then, click OK.

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8.4 To make and use your own document style, or template
1. Take a finished document that you think you might

like to use again in the future.
Then, click File D Save As.
2. In the File name box, type a name for your new

template file.
Then click the Save as type arrow, and pick

Document Template.
3. Check the Save in box, and make sure Templates

shows up automatically as the place to save your
new template.
4. Click Save.
NOTE: The next time you want to use your new

template to start a new document, just click File D
New.
Then, pick the General tab, and you will see your
new template.
8.5 To make and use shortcuts to change the look of words
1. Highlight any words whose look you want to use

again.
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8.5 To make and use shortcuts to change the look of words (cont.)
2. Click Format D Style.
Then, click New.
3. In the Name box, type a name for your new style.
4. Next, click the Style for following paragraph

arrow, and pick your new style’s name.
Then, click Add to template, and click OK.
5. Click Apply.
6. Now to use your new formatting style, highlight a

new group of words that you want to change.
7. Then, click the Style arrow on the Formatting

toolbar, and pick your new style from the list.

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8.6 To insert another document as an object
1. Click to place the cursor where you want to insert

the document.
Then, click Insert D Object.
2. Click the Create from File tab.
Then, click Browse.
3. Click the Look in arrow, and then find and click the
file you want to add to your document.
Then, pick Insert.
4. Click OK.
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8.7 To create a form
1. Click View D Toolbars D Forms to show the

Forms toolbar.
2. Type a question that you want people to answer.

Leave the cursor at the end of the question.
3. Then, decide which of these types of forms you

want to make:
• To make a blank box for people to type their
answers in, click the Text Form Field button
on the Forms toolbar.
• To make check boxes that people can click to
answer the question, click the Check Box
Form Field button on the Forms toolbar.
After the check box, type an answer for

people to pick.
Add more text boxes and answers if you wish.

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8.7 To create a form (cont.)
• To make a drop-down list of answers to pick

from, click the Drop-Down Form Field button
on the Forms toolbar.
Then, click the Form Field Options button.
Type each answer in the Drop-down item

box, and then click Add.
When you are done adding answers, click OK.
4. Click the Protect Form button.
Now the form is ready for people to use.
8.8 To check the spelling in a document
1. Click to put the cursor at the beginning of your

document.
2. Click Tools D Spelling and Grammar.
Any misspelled words will then be shown.
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8.8 To check the spelling in a document (cont.)
3. Click one of the correct spelling choices in the

Suggestions box, and then click Change.
NOTE: Click Ignore for any words, such as the

names of people and places, that are spelled
correctly.
4. When the Spell Check is done, the window will

close all by itself. Or if you want to stop it yourself,
just click Close or Cancel.
8.9 To use the Thesaurus to help you come up with the word you want
1. Highlight the word you want to replace with

another word with a similar meaning.
2. Click Tools D Language D Thesaurus.
3. In the Meanings box, pick the word that is most

similar to the word you want to replace.
4. In the Replace with Synonym list, pick the actual

word you want.
Then, click Replace.

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Group 9:
Creating Web Pages
9.1 To use a preset design to start a new Web page
2. Click the Web Pages tab.
3. Pick one of the Web page design options:
• Column with Contents
• Left-aligned Column
• Personal Web Page
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9.1 To use a preset design to start a new Web page (cont.)
• Right-aligned Column
• Simple Layout
4. Click OK.
9.2 To view your document as it would look on the Internet
1. Click View D Web Layout.
9.3 To add a background to your Web page
1. Make sure your Web page is on your screen in Web

Layout view. (See Word Processing Skill 9.2: To
view a document in Web layout.)

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9.3 To add a background to your Web page (cont.)
2. Click Format D Background.
If you want another color, click More Colors. Or,

click Fill Effects to add a colorful pattern, texture,
or gradient.
NOTE: Keep in mind that dark colors or very

colorful backgrounds might make it hard for others
to read your Web page. Light colors and simple fill
effects work best.
9.4 To use a theme to change the look of your Web page
1. Make sure your Web page is on your screen in Web

Layout view. (See Word Processing Skill 9.2: To
view a document in Web layout.)
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9.4 To use a theme to change the look of your Web page (cont.)
2. Click Format D Theme.
3. Pick one of the themes.
Then, click OK.
9.5 To save a regular word processing document as a Web page
1. Click File D Save As Web Page.
2. Click the Save in arrow, and find the place on your

computer where you want to save your Web page
file.
3. In the File Name box, type the name for your Web
page file.

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9.5 To save a regular word processing document as a Web page (cont.)
4. Make sure Web Page is chosen in the Save as type

list.
5. Click Save.
9.6 To add a link to another Web page
1. Put the cursor in the place where you want to add

the hyperlink.
2. Click Insert D Hyperlink.
3. In the Text to display box, type the words you

want for your hyperlink.
NOTE: The words for hyperlinks are often descrip-

tive and not the name of the Web page file or the
URL.
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9.6 To add a link to another Web page (cont.)
4. In the Type the file or Web page name box, type

the URL of the Web site you would like to link to.
5. Click OK to add the link to your page.
9.7 To insert a link to a document saved on your computer
1. Put the cursor in the place where you want to add

the hyperlink.
2. Click Insert D Hyperlink.

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9.7 To insert a link to a document saved on your computer (cont.)
3. In the Text to display box, type a name for or

description of the file you are linking to.
4. Click File, and then click the Look in arrow to find

the file you want to link to.
Click the file, and click OK.
5. Click OK one more time to add the link to your

page.
9.8 To use the Web Page Wizard to create a Web site with many pages
2. Click the Web Pages tab.
3. Double-click the Web Page Wizard.
Then, click Next.
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9.8 To use the Web Page Wizard to create a Web site with many pages (cont.)
4. Type a name for your Web site in the Web site

title box.
5. Click Browse, and pick the folder on your

computer where you want to save your Web site.
Click Open.
Then, click Next.
6. Pick the navigation option that you want.
Click Next.
7. Click Add New Blank Page to put another empty

page in your Web site.
or or
Click Add Template Page, pick one of the preset

page layouts, and click OK. (See Word Processing
Skill 9.1: To use a preset design to start a new
Web page.)
And if you want to get rid of a page that you have

added, just pick that page in the Current pages in
Web site list, and click Remove Page.
When you are done adding and removing pages,

click Next.

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9.8 To use the Web Page Wizard to create a Web site with many pages (cont.)
8. If you want to change the order of the pages in

your Web site, pick a page in the Current pages in
Web site list.
Then, click Move Up or Move Down.
When you are done, click Next.
9. Pick Add a visual theme to use a preset design

style to change the look of all of the pages.
Then, click Browse Themes.
Pick one of the themes, and click OK.
or
or
Pick No visual theme for pages with a plain white
background.
When you are done, click Next.
10. Click Finish to see your new Web site.
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9.9 To add a frame to a Web page
1. Click View D Toolbars D Frames.
2. Click one of these buttons on the Frames toolbar

to add the frame you want to your Web page:
• New Frame Left
• New Frame Right
• New Frame Above
• New Frame Below
NOTE: You can then drag the frame border to

change the size of the frame.

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Spreadsheets
Group 1:
Getting to Know Microsoft Excel*

Menu bar: where you can pick Formula bar: where you can Column headings: letters
general commands, such as make changes to the words, that label worksheet columns;
opening, saving, printing, and numbers, and formula in a can be clicked to select an
selected cell entire column
closing a file
Standard toolbar: where

you can click shortcut buttons
for many Menu bar commands

Name box: shows the column

letter and row number, or the
name, of a selected cell
Row headings: numbers that

label worksheet rows; can be
clicked to select an entire row
Worksheet tabs and Cell: a box that you can put

arrows: click these to words, numbers, and math
move from one formulas into
worksheet to another
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Menu bar
Standard toolbar
Formatting toolbar

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Group 2:
Selecting Cells, Rows, and Columns
2.1 To select a single box or cell
1. Click the box, or cell, that has the information you

want to select.
2.2 To select several boxes or cells that are next to each other
1. Click the first box, or cell, that has the information

you want to select.

select the other cells that you want.
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2.3 To select several boxes or cells that are not next to each other
1. Click the first box, or cell, that has the information

you want to select.
2. Hold down the Control key while you click the

other cells you want to select.
2.4 To select an entire row
1. Click the number to the left of the row you want

to select.
2.5 To select several rows that are next to each other
1. Click the number to the left of the first row you

want to select.

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2.5 To select several rows that are next to each other (cont.)
2. Hold down the left mouse button, and drag down

over the row numbers below to select those rows.
2.6 To select several rows that are not next to each other
1. Click the number to the left of the first row you

want to select.

numbers of the other rows you want to select.
2.7 To select an entire column
1. Click the letter at the top of the column you want

to select.
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2.8 To select several columns that are next to each other

to select.
2. Hold down the left mouse button, and drag over

the column letters to the right to select those
columns.
2.9 To select several columns that are not next to each other

to select.

letters of the other columns you want to select.
2.10 To select an entire worksheet
1. Click the empty box in the top-left corner of the

worksheet, just to the left of the column A label
and just above the row 1 label.

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Group 3:
Using Worksheets
3.1 To move between worksheets
1. Click the tab of the worksheet you want to view.
or
or
Click the Arrow buttons to move forward or

backward through the worksheets.
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3.2 To give a worksheet a new name
1. Make sure the worksheet you want to rename is

on your screen.
2. Click Format D Sheet D Rename.
or
or
You can also double-click the tab of the worksheet

you want to rename.
3. Type a new name for the worksheet.
4. Press the Enter key.
3.3 To remove or delete a worksheet
1. Click the tab of the worksheet you want to delete.

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3.3 To remove or delete a worksheet (cont.)
2. Click Edit D Delete Sheet.
3. Click OK.
3.4 To add or insert a worksheet
1. Click Insert D Worksheet.
NOTE: The new worksheet will be put in front of

the one you were just on.
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3.5 To move a worksheet
1. Click the tab of the worksheet you want to move.
2. Click Edit D Move or Copy Sheet.
3. Click the To book arrow, and pick the spreadsheet

file that you want to move the selected worksheet
to.
4. In the Before sheet list, pick where in that list

order you want to put the selected worksheet.
5. Click OK.

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3.6 To make a copy of a worksheet
1. Click the tab of the worksheet you want to make

a copy of.
2. Click Edit D Move or Copy Sheet.
3. Click the To book arrow, and pick the spreadsheet

file that you want to move the copied worksheet
to.
4. In the Before sheet list, pick where in that list

order you want to put the selected worksheet.
Then, click Create a copy.
5. Click OK.
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3.7 To link information between worksheets
1. Click the cell that you want to put the linked infor-
mation into.
2. Press the Equal Sign key.
3. Go to the worksheet with the information that

you want to link to the first cell.
4. Click the cell with the information that you want

to link, and press the Enter key.
The worksheet where the link was added will

appear on your screen, and notice that the linked
information is there now.

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Group 4:
Adding and Working with Information
4.1 To put words and numbers into a worksheet cell
1. Click the cell that you want to add information to.
2. Type your information.
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4.2 To change or fix information that is already in a cell
1. Click the cell with information that you want to fix.
2. There are a few different ways to change the old

information:
• If you want to change only a few letters in a
word or a few digits in a number, click inside
the Formula Bar to put the cursor after the
letters or digits you want to change.
Press the Backspace key to get rid of the

letters or digits you do not want.
Type the new information, and then press the

Enter key.
• If you want to change all of the information in
a cell, just type the new information, and then
press the Enter key.
4.3 To remove or delete information from a cell
1. Select the boxes or cells with the information you

want to remove.

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4.3 To remove or delete information from a cell (cont.)
4.4 To copy information and put it in another cell
1. Select the cell or cells with the information you

would like to use again.
or or
3. Select the cell or cells that you want to put the

copied information into.
or
or
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4.5 To remove or cut information and put it in another cell

would like to remove and put elsewhere.
or or
You can also click the Cut button on the Standard

toolbar.
3. Select the cell or cells that you want to put the

cut information into.
You can also click the Paste button on the

Standard toolbar. or
4.6 To repeat or fill information in neighboring cells
1. Click the cell with the information you want to

put into other cells in that row or column.

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4.6 To repeat or fill information in neighboring cells (cont.)

select the cells that you want.
3. Click Edit D Fill.
4. Pick one of the fill direction options:

• Down
• Right
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4.6 To repeat or fill information in neighboring cells (cont.)
• Up
• Left
4.7 To show numbers as decimals, currency, and percentages
1. Select the cells with numbers that you want to

format differently.
2. Click Format D Cells.
3. Click the Number tab.
4. Pick the type of number you want from the

Category list:
• To set how many decimal points there are in
your numbers, pick Number.
Then, type the number of decimal places you

want, and click OK.

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4.7 To show numbers as decimals, currency, and percentages (cont.)
• To show numbers as money, pick Currency.
Click the Symbol arrow, and pick the symbol

for the currency you want.
If needed, type the number of decimal places

you want. Then, click OK.
• To show numbers as percentages, pick

Percentage.
Then, type the number of decimal places you

want, and click OK.
4.8 To change the look of dates
1. Select the cell or cells with date information.
3. Click the Number tab.
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4.8 To change the look of dates (cont.)
4. In the Category list, pick Date.
Then, pick one of the date types.
5. Click OK.
4.9 To type a comment in a worksheet cell
1. Select the cell that you would like to write a

comment or explanation about.
Then, click Insert D Comment.
2. Type your information in the comment box. If you

want, you can type over any words that appear in
the box automatically.
3. Put the pointer over that cell to read the comment.

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Group 5:
Changing the Look of Information

and Worksheets
5.1 To change the letter design, or font, of words and numbers

would like to change.
2. Click the Font arrow on the Standard toolbar, and

pick one of the options.
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5.2 To make words and numbers bigger or smaller

would like to make bigger or smaller.
2. Click the Font Size arrow on the Standard toolbar,

and pick a font size number.
5.3 To change the style of words and numbers

want to change.
2. Click the Bold, Italic, or Underline buttons.

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5.4 To change the color of words and numbers

want to set in a different color.
2. Click the Font Color arrow, and pick one of the

colors.
5.5 To change row height
1. Select the rows whose height you want to

change.
2. Click Format D Row D AutoFit.
or
or
Drag one of the row’s border lines to change the

row’s height.
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5.6 To change column width
1. Select the columns whose width you want to

change.
2. Click Format D Column D AutoFit Selection.
or or
Drag one of the column’s border lines to change

the column’s width.
5.7 To change the alignment of information within a cell or cells
1. Select the cell or cells with the information that

you would like to position differently.

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5.7 To change the alignment of information within a cell or cells (cont.)
3. Click the Alignment tab.
4. To change the horizontal alignment of the

information in your cells, click the Align Left,
Center, or Align Right buttons. (See Word
Processing Skill 4.2: To change the left/right
position of lines of words.)
5. To change the top/bottom position of the

information in the cells, click the Vertical arrow,
and pick one of the options.
6. To tilt the information, drag the red diamond in

the Orientation box up or down.
7. When you are finished, click OK.
5.8 To add borders to cells, rows, columns, and worksheets
1. Select the cells you want to add borders around.
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5.8 To add borders to cells, rows, columns, and worksheets (cont.)
3. Click the Border tab.
4. Pick one of the border styles.
Then, click the Color arrow, and pick a border

color.
5. Click the Outline and Inside buttons to add the

border style along the outer edge and in between
the selected cells.

look of the new borders.
7. Click OK.

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5.9 To add background color or shading to cells, rows, or columns
1. Select the cells you want to add background color

or shading to.
3. Click the Patterns tab.
4. Pick a cell shading color.
5. If you want a shading pattern, click the Pattern

arrow.
Then, pick a shading option and a color for that

shading pattern.
6. Click OK.
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5.10 To combine or merge cells
1. Select the cells that you would like to combine or

merge into one.
3. Click the Alignment tab.
4. Click Merge cells.
5. Click OK.
5.11 To apply an AutoFormat to a worksheet
1. Select all of the cells with information in a work-

sheet.
2. Click Format D AutoFormat.

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5.11 To apply an AutoFormat to a worksheet (cont.)
3. Pick one of the AutoFormats.
4. Click OK.
5.12 To remove or clear cell formatting
1. Select the cell or cells with the borders, shading,

or formatting you want to get rid of.
2. Click Edit D Clear D Formats.
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5.12 To remove or clear cell formatting (cont.)
NOTE: If you want to get rid of just one part of a

cell’s formatting, such as the borders or the
shading, you can click the Border arrow and pick
No Border, or click the Fill Color arrow and pick
No Fill.
5.13 To add a premade computer picture, or clip art, to a worksheet
1. Click Insert D Picture D Clip Art.

describes the type of picture you want.
NOTE: You can also find clip art by picking one

of the picture categories. (See Word Processing
Skill 5.1: To add premade computer pictures, or
clip art.)

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5.13 To add a premade computer picture, or clip art, to a worksheet (cont.)
3. Pick the clip art picture you want, and click Insert
clip.
5.14 To add a background picture to a worksheet
1. Click Format D Sheet D Background.
2. Click the Look in arrow, and find the place on

your computer where the picture you want to
add is saved.
3. Pick a picture file, and click Insert.
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5.15 To automatically change the look of a cell based on certain information
1. Select the cells with specific information or values

that you want to stand out.
2. Click Format D Conditional Formatting.
3. Fill in all of the Condition 1 information.
4. Click Format.
5. Click the Font tab, and change the font, size, style,
or color of the information. (See Spreadsheet Skills
5.1, 5.2, 5.3, and 5.4.)
6. Click the Border tab, and add borders as you wish.

(See Spreadsheet Skill 5.8: To add borders to cells,
rows, columns, and worksheets.)

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5.15 To automatically change the look of a cell based on certain information (cont.)
7. Click the Patterns tab, and add a fill color. (See

Spreadsheet Skill 5.9: To add background color or
shading to cells, rows and columns.)
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Group 6:
Organizing Information
6.1 To move a row or several rows
1. Select the number of the row or rows that you

want to move.
or or
3. Select the number of the row or rows that you

want to put the cut information into.
NOTE: You need to select the same number of

rows as the number that you cut.

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6.1 To move a row or several rows (cont.)
or
or
6.2 To move a column or several columns
1. Select the letter of the column or columns that

you want to move.
or or
3. Select the letter of the column or columns that

you want to put the cut information into.
NOTE: You need to select the same number of

columns as the number that you cut.
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6.2 To move a column or several columns (cont.)
or
or
6.3 To add or insert a row or several new rows
1. Select the row or rows that you want to add new

rows above.
NOTE: A new row will be inserted for every row

you have selected.
or

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6.3 To add or insert a row or several new rows (cont.)
2. Click Insert D Rows.
or
6.4 To add or insert a column or several new columns
1. Select the column or columns that you want to

add new columns in front of.
NOTE: A new column will be inserted for every

column you have selected.
or
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6.4 To add or insert a column or several new columns (cont.)
2. Click Insert D Columns.
or
6.5 To remove or delete a row or several rows
1. Select the number label of the row or rows you

want to remove.
or

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6.5 To remove or delete a row or several rows (cont.)
2. Click Edit D Delete.
or
6.6 To remove or delete a column or several columns
1. Select the letter label of the column or columns

you want to remove.
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6.6 To remove or delete a column or several columns (cont.)
2. Click Edit D Delete.
or
6.7 To sort or change the order of rows based on certain information
1. Select all of the rows that you want to put in a

different order.
2. Click Data D Sort.

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6.7 To sort or change the order of rows based on certain information (cont.)
3. Pick the column with the information that you

want to sort by.
or
4. Pick Ascending to put the information

alphabetical order or in numeric order from the
lowest to highest. Then, click OK.
or
or
Pick Descending to put the information in

reverse alphabetical order or in numeric order
from highest to lowest. Then, click OK.
6.8 To hide information
1. Select a row or column that you want to hide.
or
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6.8 To hide information (cont.)
2. Click Format D Row D Hide.
or
or
Click Format D Column D Hide.

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Group 7:
Doing Math
7.1 To sum or add the numbers in a row or column
1. Click the first empty box, or cell, to the right of the

row of numbers you want to add.
or
Click the first empty cell below the column of

numbers you want to add.
or
2. Click the AutoSum button on the Standard toolbar.
3. You will see a border around the cells the program

thinks you want to add. You will also see the Sum
formula in the empty cell you first clicked.
or
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7.1 To sum or add the numbers in a row or column (cont.)
NOTE: If the numbers in the border are not what

you want to add, click the cell with the first
number you want. Then, hold down the Control
key and click the other numbers. Notice that the
Sum formula changes to show those new cells.
7.2 To figure out the average of numbers in a row or column
1. Click the first empty box, or cell, to the right of the

row of numbers you want to find the average for.
or
or
Click the first empty cell below the column of

numbers you want to find the average for.

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7.2 To figure out the average of numbers in a row or column (cont.)
2. Click Insert D Function.
or
Click the Paste Function button on the Standard

toolbar.
3. In the Function category list, click Most Recently

Used.
Then, pick Average in the Function name list.
Click OK.
4. Look at the formula in the cell or the Average box,

and make sure the range of cell values to be aver-
aged is correct.
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7.2 To figure out the average of numbers in a row or column (cont.)
5. Click OK, or press the Enter key.

or
7.3 To add numbers by writing your own math sentence or formula
1. Click the empty box, or cell, that you want to put

the formula into.

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7.3 To add numbers by writing your own math sentence or formula (cont.)
3. Type the first number that you want to add.
or
Click the worksheet cell with the first number or

that you want to add.
or
or
Type the column letter and row number of the

cell with that number.
4. Press the Plus key.
5. Type the next number that you want to add.
or
Click the worksheet cell with the next number or

that you want to add.
or
or

cell with that second number
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7.3 To add numbers by writing your own math sentence or formula (cont.)
7.4 To subtract numbers by writing your own math sentence or formula

the formula into.
3. Type the first number that you want to subtract

from.
or
or
Click the worksheet cell with the first number
that you want to subtract from.
or
or


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7.4 To subtract numbers by writing your own math sentence or formula (cont.)
4. Press the Minus key.
5. Type the number that you want to subtract from

the first.
or
or
Click the worksheet cell with the next number
that you want to subtract from the first.
or
or

cell with that second number.
7.5 To multiply numbers by writing your own math sentence or formula

the formula into.
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7.5 To multiply numbers by writing your own math sentence or formula (cont.)
3. Type the first number that you want to multiply.
or
or
that you want to multiply.
or
or

4. Press the Asterisk key, which is the spreadsheet

symbol for multiplication.
5. Type the number that you want to multiply the

first number by.
or
or

that you want to multiply the first number by.
or
or


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7.5 To multiply numbers by writing your own math sentence or formula (cont.)
7.6 To divide numbers by writing your own math sentence or formula

the formula into.
3. Type the first number that you want to divide.
or or

that you want to divide.
or
or

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7.6 To divide numbers by writing your own math sentence or formula (cont.)
4. Press the Slash key, which is the spreadsheet

symbol for division.
5. Type the number that you want to divide the first

number by.
or or
that you want to divide the first number by.
or
or

7.7 To type a complex math sentence or formula with many values

the formula into.

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7.7 To type a complex math sentence or formula with many values (cont.)
3. Type the first number that you want in your

formula.
or

that you want.
or
or

cell with that first number. or
4. Press the first math symbol key.
5. Type the second number for your formula.
or
or
Click the worksheet cell with the second number.
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7.7 To type a complex math sentence or formula with many values (cont.)
or
Type the column letter and row number of the cell

with the second number. or
6. Press the next math symbol key that you need.
7. Type the third number.
or
Click the worksheet cell with the third number.

or
or

or
cell with the third number.
8. Click inside the Formula Bar, and put parentheses

around any calculations that need to be done first
or together.

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7.8 To copy and paste a math sentence or formula
1. Click the cell with the formula you want to copy.
NOTE: Pay attention to the column letters and

row numbers for the cells in any of your formulas.
or
or
3. Click the cell where you want to put the copied

formula.
or
or
NOTE: Any column letters and row numbers for

the cells in the pasted formula will automatically
change based on the new column and row
position in the worksheet.
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7.9 To reuse a formula in many cells in the same row or column
1. Click the cell with the formula you want to copy.
2. Hold down the mouse button, and drag to select

the cells that you want to put the formula into.
3. Click Edit D Fill D Down.

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7.9 To reuse a formula in many cells in the same row or column (cont.)
or
Click Edit D Fill D Right.
7.10 To keep a cell reference from shifting when filling a formula
1. Click the first cell containing the formula whose

column and row position you do not want to
change when you fill that formula into other cells.
2. In the Formula Bar, type a dollar sign symbol $ in

front of both the column letter and the row
number of the cell reference you want to stay the
same. Then, press the Enter key.
3. You can now fill the formula as needed. (See

Spreadsheet Skill 7.9: To reuse a formula in many
cells in the same row or column.)
Notice that the cell reference stays the same in

the other cells with that filled formula.
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Group 8:
Making Charts
8.1 To make a column or bar chart that compares values or amounts
1. Select the cells with the information you want to

include in your chart.
NOTE: If the information you want is in cells that

are not next to each other, select the first group
of cells. Then hold down the Control key to select
the next group of cells.

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8.1 To make a column or bar chart that compares values or amounts (cont.)
2. Click Insert D Chart.
3. Click Column, and then pick one of the column

chart options.
or
or
Click Bar, and then pick one of the bar chart

options.
4. Click Press and Hold to View Sample to make

sure you have picked the chart option that you
want.
or
5. Click Next.
6. On the Data Range tab, click Next again.
7. Click the Titles tab.
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For column charts, type a chart title, a label for the

X axis (which runs across the bottom of the chart)
and the Y axis (which runs up and down along the
left side of the chart).
or
For bar charts, type a chart title, a label for the X or

axis (which runs up and down along the left side of
the chart) and the Z axis (which runs along the
bottom of the chart).
8. Click Next.
9. Save the chart as a new sheet with its own tab.
or
Save the chart as an object in the worksheet with

the information you used to make the chart. or

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10. Click Finish.
or
8.2 To make a pie chart that shows the relationship of parts to a whole
1. Select the cells with the information you want

to include in your chart.
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8.2 To make a pie chart that shows the relationship of parts to a whole (cont.)
NOTE: If the information you want is in cells that

are not next to each other, select the first group
of cells. Then hold down the Control key to select
the next group of cells.
3. Click Pie, and then pick one of the pie chart

options.

want.

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5. Click Next.
7. Click the Titles tab, and type a chart title.
8. Click the Data Labels tab, and pick the types of

information you want in your pie chart.
Then, click Next.
or
or
Save the chart as an object in the worksheet

with the information you used to make the chart.
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10. Click Finish.
or
8.3 To make a line chart that shows changes over time
1. Select the cells with the information you want

to include in your chart.

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8.3 To make a line chart that shows changes over time (cont.)
3. Click Line, and then pick one of the line chart

options.

want.
5. Click Next.
7. Click the Titles tab.
Type a chart title, a label for the X axis (which

runs across the bottom of the chart), and the Y
axis (which runs up and down along the left side
of the chart).
Then, click Next.
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8.3 To make a line chart that shows changes over time (cont.)
or
or
Save the chart as an object in the worksheet with

the information you used to make the chart.
9. Click Finish.

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8.4 To change the information in a chart that has already been made
1. Go to the worksheet with the information you

used to make the chart.
2. You can change the information in cells that are

already in the worksheet.
or
You can add entirely new information.

or
NOTE: You will need to insert a new row or
column inside the area that was first selected for
the chart. (See Spreadsheet Skills 6.3: To add or
insert a row or several new rows, or Spreadsheet
Skill 6.4: To add or insert a column or several new
columns.)
3. Go back to the chart.
4. Notice that the chart has changed automatically

based on the new information.
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8.5 To change the look of words and numbers in a chart
1. Click the information that you want to change.
2. Change the font, style, size, and color of the

information as you wish. (See Word Processing
Group 3: Changing the Look of Your Words.)

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8.6 To change the color of a chart’s background
1. Right-click the chart background.
Then, pick Format Plot Area.
2. Pick an area color.
or
or
Pick Fill Effects, and add a pattern, texture, or
gradient.
3. When you are through making changes, click OK.
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8.7 To change the colors of the bars in a column or bar chart
1. Right-click the bars in a column or bar chart.
Then, pick Format Data Series.
or
or
gradient.

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8.8 To change the colors of the slices in a pie chart
1. Click the pie in a pie chart.
2. Click one of the slices to select only that slice.
3. Right-click that same slice.
Then, pick Format Data Point.
or
or
gradient.
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8.8 To change the colors of the slices in a pie chart (cont.)
8.9 To change the colors and lines in a line chart
1. Right-click a line in a line chart.
3. In the Line group, click the Color arrow, and pick

another color.
Then, click the Weight arrow, and pick a line

thickness.

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8.9 To change the colors and lines in a line chart (cont.)
4. In the Marker group, click the Style arrow, and

pick one of the options.
You can also change the Foreground and

Background colors.
5. Click OK when you are done making changes.
8.10 To make a pictograph
1. Make a bar or column chart. (See Spreadsheet Skill

8.1: To make a bar or column chart that compares
values.)
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8.10 To make a pictograph (cont.)
2. Right-click the bars.
NOTE: You can add a different picture for each

bar in your pictograph by clicking the bars once,
and then clicking a single bar and following the
remaining steps.
3. Click the Patterns tab, and click Fill Effects.
4. Click the Picture tab, and click Select Picture.
5. Click the Look in arrow, and pick the folder with

the picture you want to use. (See Graphics Skill
3.15: To copy and save a picture from the Clip
Art Gallery, if you do not already have a picture
saved for your pictograph.)
6. Select the picture file, and click Insert.

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8.10 To make a pictograph (cont.)
7. Click Stack and scale to, and if you want, change

the number in the Units/Picture box.
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Multimedia
Group 1:
Getting to Know Microsoft PowerPoint*

Menu bar: where you can pick Slide pane: where you can add
general commands such as words, pictures, animation, and
opening, saving, printing, and sound to a slide
closing a file


Outline pane: shows the titles

of your slides and any written
information that has been added
to each
View buttons: click these

to change from one view
to another
Notes pane: where you can Previous Slide and Next

Drawing toolbar: where you can type notes for a person who Slide buttons: click these
pick tools to draw shapes and will be speaking while playing to move between slides in
change the way they look the presentation a presentation

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Menu bar
Standard toolbar
Formatting toolbar
Drawing toolbar
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Group 2:
Viewing and Working with Slides
2.1 To switch to and work in Normal view
1. Click View D Normal.
or or
Click the Normal View button.
2. In Normal view, you can:

• Make changes to the words and reorder the
slides in the Outline pane. (See Multimedia
Skill 2.2: To switch to and work in Outline
view.)

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2.1 To switch to and work in Normal view (cont.)
• Add and change words, pictures, animation,

and sounds in the Slide pane. (See Multimedia
Skill 2.3: To switch to and work in Slide view.)
• Type notes in the Notes pane.
2.2 To switch to and work in Outline view
1. Click the Outline View button.
2. In Outline view, you can:

• Make changes to the words in the Outline
pane. (See Multimedia Skill 2.2: To switch to
and work in Outline view.)
• Drag the small slide picture to change the
order of the slides.
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2.3 To switch to and work in Slide view
1. Click the Slide View button.
2. In Slide view, you can make most of the changes

you want to slides including:
• Typing and changing words (See Multimedia
Group 5: Adding Words.)
• Adding and changing pictures (See Multimedia

Group 6: Adding Pictures and Artistic Effects.)
• Adding and changing sounds (See Multimedia

Skills Group 7: Adding Sound, Movies, and
Links.)
• Adding and changing animation and special

effects (See Multimedia Skills Group 8: Adding
Animation and Special Effects.)

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2.4 To switch to and work in Slide Sorter view
1. Click View D Slide Sorter.
or or
Click the Slide Sorter View button.
2. In Slide Sorter view, you can:

• Make changes to the order of the slides in a
presentation. (See Multimedia Skill 3.4: To
put slides in order.)
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2.5 To move between slides
1. To go to the next slide, click the Next Slide

button.
2. To go back one slide, click the Previous Slide

button.
NOTE: To move several slides, you can go to the

Outline pane and click the small slide picture of
the slide you want to go to.
You can also drag the scroll bar.

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Group 3:
Building Presentations
3.1 To add or insert a new slide
1. Click Insert D New Slide.
2. Pick an AutoLayout.
3. Click OK.
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3.2 To copy or duplicate a slide
1. Go to the slide you want to copy or duplicate. or
2. Click Insert D Duplicate Slide.
3.3 To remove or delete a slide
1. Go to the slide you want to remove or delete.

or

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3.3 To remove or delete a slide (cont.)
2. Click Edit D Delete Slide.
3.4 To put slides in order
1. Go to Slide Sorter view.
or
2. Click the slide you want to move.
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3.4 To put slides in order (cont.)
3. Hold down the left mouse button, and drag the

slide to put it in the order you want.
NOTE: You can also change the order of slides in

the Outline pane by dragging the small picture of
the slide you want to move.

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Group 4:
Making Slides Look Good
4.1 To pick and use a design template
1. Click Format D Apply Design Template.
2. Pick one of the design templates.
3. Click Apply.
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4.2 To pick and use a color scheme
1. Click Format D Slide Color Scheme.
2. Pick a color scheme on the Standard tab.
3. Click Apply to use the color scheme on the current

slide.

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4.2 To pick and use a color scheme (cont.)
or
Click Apply to All to use the color scheme on all

slides in the presentation.
4.3 To change a slide’s background color
1. Click Format D Background.
2. Click the Background fill arrow.
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4.3 To change a slide’s background color (cont.)
3. Pick one of the fill colors you see.
or
or
Click More Colors to pick another color. You can

also click Fill Effects to add a pattern, texture,
gradient, or picture.
4. Click Apply to add the background color the

current slide.
or
or
Click Apply to All to add the background color to

all slides in the presentation.

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4.4 To change a slide’s current layout
1. Click Format D Slide Layout.
2. Pick a different AutoLayout.
3. Click OK.
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Group 5:
Adding Words
5.1 To type a slide title in the Outline Pane
1. Look at your slide in Normal View or Outline or

View. (See Multimedia Skills 2.1: To switch to and
work in Normal view, and 2.2: To switch to and
work in Outline view.)
2. In the Outline Pane, click in the space to the right

of a small slide picture.
3. Type the slide title.
Notice that this title can now be seen in the slide

also.

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5.2 To type titles and other words in the Slide Pane
1. Look at your slide in Normal View or Slide View. or

(See Multimedia Skills 2.1: To switch to and work
in Normal view, and 2.3: To switch to and work in
Slide view.)
2. In the Slide Pane, click the boxes that you want

to type words into.
3. Type your words.
Notice that the new information can now be seen

in the Outline Pane also.
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5.3 To make a copy of, or duplicate, a text box for use on the same slide

Slide view.)
2. Click the text box you want to copy.
Then, click the edge of the text box.
3. Click Edit D Duplicate.

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5.3 To make a copy of, or duplicate, a text box for use on the same slide (cont.)
4. Drag to move the pasted text box as needed.
You can also make the box bigger or smaller.
5.4 To copy and paste a text box for use on a different slide

Slide view.)
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5.4 To copy and paste a text box for use on a different slide (cont.)
2. Click the text box you want to copy.
or or
You can click the Copy button on the Standard

toolbar.
4. Go to the slide where you want to put the copied or

text box.

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5.4 To copy and paste a text box for use on a different slide (cont.)
or or
You can click the Paste button on the Standard
toolbar.
6. Drag the pasted text box inside an empty text

box in the new slide’s layout.
5.5 To remove or delete a text box

Slide view.)
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5.5 To remove or delete a text box (cont.)
2. Click the text box you want to remove or delete.
3. Press the Delete key on the keyboard.
5.6 To change the design or font of words in a slide

Slide view.)

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5.6 To change the design or font of words in a slide (cont.)
2. Highlight the words you want to change.
3. Click the Font arrow, and pick one of the options.
5.7 To make the words in a slide bigger or smaller

Slide view.)
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5.7 To make the words in a slide bigger or smaller (cont.)
3. Click the Increase Font Size button to make the

words bigger.
or
or
Click the Decrease Font Size button to make the

words smaller.
NOTE: You can also click the Font Size arrow and
pick a font size number.

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5.8 To change the style of words in a slide

Slide view.)
3. Change the style by clicking:

• the Bold button
• the Italic button
• the Underline button
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5.9 To change the color of words in a slide

Slide view.)
3. Click the Font Color arrow on the Drawing toolbar.
or
or
Click More Font Colors to pick another color.

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5.10 To add or insert a table into a slide

Slide view.)
2. Click Insert D Table.
3. Type the number of columns you want.
Then, type the number of rows, and click OK.

toolbar.
5. Drag the squares on the outer edges to make the

table bigger or smaller, as needed.
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5.10 To add or insert a table into a slide (cont.)
You can also drag the table to move it.
6. Type your new information in the table.
5.11 To add or insert a chart into a slide

Slide view.)

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5.11 To add or insert a chart into a slide (cont.)
or
If you have added a slide AutoLayout with a chart

box, just double-click that box.
or
3. In the Datasheet window, replace the existing

chart information by typing the information you
want for your own chart.
Be certain to delete the existing information from

cells you are not using.
4. Click outside the Datasheet window, and the chart

will appear in your slide.
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5.12 To use the Slide Master to change the look of the words in all slides
1. Click View D Master D Slide Master.
2. Click the title box at the top.
3. Change the look of the words however you wish.
4. In the second box, click and change the look of the

lines of words any way you want.

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5.12 To use the Slide Master to change the look of the words in all slides (cont.)
5. Select any boxes you are not using, such as the

three boxes at the bottom of the slide.
Press the Delete key to remove them from the

Slide Master.
6. Go back to Slide Sorter view.
or
Notice that the titles and other words in your

slides all look the same.
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Group 6:
Adding Pictures and Artistic Effects
6.1 To add premade computer pictures, or clip art, to a slide
2. Click Insert D Picture D Clip Art. (See Word

Processing Skill 5.1: To add premade computer
pictures, or clip art.)
or
or
If you have added a slide AutoLayout with a clip

art box, just double-click that box.

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6.1 To add premade computer pictures, or clip art, to a slide (cont.)

describes the picture you want.

4. Pick the clip art picture your want, and click Insert
clip.
5. Resize and move the picture as needed.
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6.2 To add a picture saved on your computer
2. Click Insert D Picture D From File. (See Word

Processing Skill 5.2: To add a picture you have
already made and saved on your computer.)
3. Click the Look in arrow, and go to the folder

where the picture is saved.
4. Pick the picture file, and click Insert.
5. If you have added a slide AutoLayout with a

picture box, move the picture inside the box.

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6.2 To add a picture saved on your computer (cont.)
or
If there is no clip art box, resize and move the

picture any way you want.
6.3 To add borders to pictures, text boxes, and other objects
2. Click an object, such as a title box or a picture.

or
3. To add or change the look of the line or border:

• Click the Line Color arrow on the Drawing
toolbar, and pick a color.
or
Click More Line Colors to pick another color. or
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6.3 To add borders to pictures, text boxes, and other objects (cont.)
• Click the Line Style button on the Drawing

toolbar, and pick a line width.
• Click the Dash Style button on the Drawing

toolbar, and pick one of the dash styles.
6.4 To fill shapes and text boxes with color and fill effects
2. Click an object, such as a title box.

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6.4 To fill shapes and text boxes with color and fill effects (cont.)
or
Click More Fill Colors, and pick another color.
Click Fill Effects, and add a pattern, texture, or

gradient effect.
6.5 To add a shadow effect
2. Click an object, such as a picture.
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6.5 To add a shadow effect (cont.)
NOTE: Click Shadow Settings to change the

look of the shadow. (See Graphics Skill 9.8: To
make changes to an object’s shadow.)
6.6 To add a 3-D effect
2. Click an object, such as a title text box.

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6.6 To add a 3-D effect (cont.)
3. Click the 3-D button on the Drawing toolbar.
NOTE: Click 3-D Settings to change the look of

the shadow. (See Graphics Skill 9.11: To make
changes to a 3-D object.)
6.7 To use the Slide Master to add the same picture on all slides
1. Click View D Master D Slide Master.
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6.7 To use the Slide Master to add the same picture on all slides (cont.)
2. To add a picture that you would like to put on

every slide in your presentation:
• Click Insert D Picture D Clip Art to add a clip
art picture. (See Multimedia Skill 6.1: To add
premade computer pictures, or clip art, to a
slide.)
or or
• Click Insert D Picture D From File to add a

picture that is saved on your computer. (See
Multimedia Skill 6.1: To add a picture saved on
your computer.)
3. Resize and move the picture as you wish.
4. Go to Slide Sorter view.
Notice that the picture is now in the same place

or
on all slides in your presentation.

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Group 7:
Adding Sound, Movies, and Links
7.1 To add a sound or music file from the Clip Gallery
2. Click Insert D Movies and Sounds D Sound

from Gallery.

describes the sound or music file you want.
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7.1 To add sound or music from the Clip Gallery (cont.)
NOTE: You can also find sound or music by picking

one of the picture categories.
4. Pick the sound or music file you want, and click

Insert clip.
5. Click Yes if you want the sound file to play auto-

matically.
or
or
Click No to play the sound file only when you click
the icon.
6. Make the sound icon bigger if you want.
You can also move it to another place on your

slide.

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7.2 To add a sound or music file saved on your computer
2. Click Insert D Movies and Sounds D Sound

from File.
3. Click the Look in arrow, and go to the folder where

the sound or music file is saved.
4. Pick the sound or music file, and click OK.
5. Click Yes if you want the sound file to play auto-

matically.
or or
Click No to play the sound file only when you click

the icon.
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7.2 To add a sound or music file saved on your computer (cont.)

slide.
7.3 To record your voice
2. Click Insert D Movies and Sounds D Record

Sound.

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7.3 To record your voice (cont.)
3. Type a name for your recording.
4. Click the Record button, and speak or sing into

your computer’s microphone.
NOTE: You can use a hand-held microphone

plugged into the computer, or there might be a
microphone on the monitor.
5. Click the Stop button.
Then, click the Play button to listen to the

recording.
6. Click OK to add recorded sound to the slide.

slide.
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7.4 To add a movie or video file from the Clip Gallery
2. Click Insert D Movies and Sounds D Movie from

Gallery.
or
or
If you have added a slide AutoLayout with a media

clip box, double-click the box.

describes the movie or video file you want.

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7.4 To add a movie or video file from the Clip Gallery (cont.)
NOTE: You can also find movie or video files by

picking one of the picture categories.
4. Pick the movie or video file you want, and click

Insert clip.
5. Make the movie clip bigger or smaller if you wish.

slide.
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7.5 To add a movie or video file saved on your computer
2. Click Insert D Movies and Sounds D Movie from

File.
3. Click the Look in arrow, and go to the folder

where the movie or video file is saved.
4. Pick the file you want, and click OK.
5. Make the movie clip bigger or smaller if you wish.

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7.5 To add a movie or video file saved on your computer (cont.)

slide.
7.6 To insert another document as an object
2. Click Insert D Object.
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7.6 To insert another document as an object (cont.)
3. Click Create from file, and then click Browse.
4. Click the Look in arrow, and find the file you want
to insert.
Click the document file, and then click OK.
5. Click OK again.
6. Move the document object as needed.
You can also make the object bigger or smaller.

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Group 8:
Adding Animation and Special Effects
8.1 To add a special effect that plays between slides, or a slide transition
1. Go to the slide that you want to add a transition

after.
or
2. Click Slide Show D Slide Transition.
3. Click the Effect arrow.
Then, pick one of the transition effects.
NOTE: To help you decide which effect you want,

look at the preview example in the Effect box.
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8.1 To add a special effect that plays between slides, or a slide transition (cont.)
4. Set your slide transition’s speed by clicking the

Slow, Medium, or Fast option.
5. In the Advance section, pick On mouse click if you

want to move to the next slide and play the
transition effect only when you click.
or
or
To make the transition play all by itself, pick
Automatically after. Then, click the arrows in
the box below to set how long you want to wait
before the transition plays.
6. If you want a sound to play during your slide

transition, click the Sound arrow.
Then, pick a sound.
7. Click Apply to play the transition only between

this and the next slide.
or or
Click Apply to All to play the same transition
effect between all slides.

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8.2 To remove a slide transition
1. Go to the slide with the transition that you want

to remove.
or
2. Click Slide Show D Slide Transition.
3. Click the Effect arrow, and pick No Transition.
4. If you added a sound effect that also needs to be

removed, click the Sound arrow, and pick No
Sound.
5. Click Apply to remove the transition effect and

sound from this slide only.
or or
Click Apply to All if you want to remove the

transition effect and sound from all slides.
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8.3 To add animation or movement to an object
1. Go to the slide you want to add animation or

movement to.
or
2. Click the object you want to animate.
3. Click Slide Show D Preset Animation.
Then, pick one of the animation options.
NOTE: Not all animation effects work with every

type of object. For example, some only work with
words.
4. To see if you like the animation you just added,

click Slide Show D Animation Preview.
Then, click the Close box to close the Animation

Preview window.

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8.4 To add animation effects to words
1. Go to the slide with the words you want to

animate.
or
2. Click the box with the words you want to animate.
Then, pick one of the animation options that work

only with words, such as Laser Text, Typewriter,
and Drive-In.
4. To see if you like the animation you just added,

click Slide Show D Animation Preview.
Then, click the Close box to close the Animation

Preview window.
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8.5 To make and add your own animation effect
1. Go to the slide that you want to add movement or

animation to.
or
2. Click the object that you want to animate.
3. Click Slide Show D Custom Animation.
4. Click the Effects tab.
5. Click the Effects arrow.
Then, pick one of the animation effects.

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8.5 To make and add your own animation effect (cont.)
6. Click the Direction arrow on the right.
Then, pick the direction that you want the

animated object to move in.
NOTE: Some animation effects may not have any

direction options to pick from.
And if you are adding animation to words, be

certain to click the Introduce text arrow and pick
one of the options.
7. If you want sound to go with your animation, click

the Sound arrow.
Then, pick one of the sound effects.
8. Click Preview to see if you like your custom

animation effect.
9. When you are done, click OK.
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8.6 To turn off an animation effect
1. Go to the slide with the animation you want to

turn off.
or
2. Click the object with the animation that you want

to turn off.
Then, click Off.
8.7 To add an action button that takes you to a certain slide when clicked
1. Go to the slide that you want to add the action

button to.
or

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8.7 To add an action button that takes you to a certain slide when clicked (cont.)
2. Click Slide Show D Action Buttons.
Then, pick the action button style you want for

your slide.

draw an action button on your slide.
4. Click the Mouse Click tab.
5. Click Hyperlink to.
Then, click the Hyperlink arrow below.
From the list, pick the slide you want the action
button to take you to.
6. If you want a sound that plays when your action

button is used, click Play sound.
Then, click the Play sound arrow below, and pick

a sound.
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8.7 To add an action button that takes you to a certain slide when clicked (cont.)
8.8 To add an action button that plays sound or music when clicked
1. Go to the slide that you want to add the action

button to.
or
2. Click Slide Show D Action Buttons.
Pick the Sound action button style.

draw an action button on your slide.
4. Click the Mouse Click tab.

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8.8 To add an action button that plays sound or music when clicked (cont.)
5. Click Play sound.
Then, click the Play sound arrow, and pick a

sound effect.
Or, if you have a sound or music file saved on your

computer, click the Play sound arrow, and pick
Other Sound. (See Multimedia Skill 7.2: To add a
sound or music file saved on your computer.).
8.9 To make changes to an action button’s settings
1. Click the action button that you want to make

changes to.
Then, click Slide Show D Action Settings, and

make your changes.
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8.10 To remove an action button
1. Click the action button that you want to remove.
8.11 To set the order and timing on a slide with many special effects
1. Go to the slide with many animation effects.
or
2. Click Slide Show D Custom Animation.

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8.11 To set the order and timing on a slide with many special effects (cont.)
3. Click the Order & Timing tab.
4. To change the order of the animations in a slide,

click an animated item in the Animation order list.
Then, click the Move arrows to move that

animated item before or after others on that slide.
5. To set the timing that controls when and how

your animations play, click the first item in the
Animation order list.
Pick On mouse click if you want to the animation

to start when you click the mouse button.
or
If you want the animation to play all by itself, pick

or
Automatically. Then in the box below, type the
number of seconds you want to wait before this
animation plays.
6. Repeat Step 5 for each of the animated items in

the Animation order list.
7. Click Preview to see if you like the new order and

timing of the animations on your slide.
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Group 9:
Setting Up and Playing a Presentation
9.1 To print your presentation
1. Click File D Print.
2. Click the Print what arrow, and pick what you

want to print:
• the Slides
• the slides as Handouts
• the Notes Pages
3. Click OK.

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9.2 To set up the way a presentation will play
1. Click Slide Show D Set Up Show
2. Pick one of these show types:
• Presented by a speaker if there will be a

person talking while the presentation plays
• Browsed by an individual if the presentation

will be played and seen by one person on a
computer
• Browsed at a kiosk if you want the show to

play over and over again by itself
3. If you want to move from slide to slide by clicking,

pick Manually.
or
or
If you want the show to move from slide to slide

all by itself, pick Using timings, if present.
4. Click OK.
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9.3 To rehearse and set the timing of slides in a presentation
1. Click Slide Show D Rehearse Timings.
2. Practice reading and speaking about the informa-

tion on your slides. Click the Next button to play
animations and other effects.
And if you need to stop for a moment or start over

on that slide, click Pause or Repeat.
3. When you are done with each slide, click the Next
button.
4. Press the Escape key when you are done

rehearsing all of the slides.
5. Click Yes to use your rehearsal times for each

slide when you play the presentation.
6. You will automatically go to Slide Sorter view,

where you will see your slides with the new
timings.

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9.4 To play a presentation
1. Click Slide Show D View Show.
or
Click the Slide Show button. or
If you set timings for your slides, animation, and

other effects, the presentation will play all by
itself.
Otherwise, click to move from slide to slide and to

play animation and effects.
2. When the presentation is over, press the Escape

key.
9.5 To save a presentation as a Web page
1. Click File D Save as Web Page.
2. Click the Save in arrow, and find the place on your

computer where you want to save your Web page
file.
3. Click the Publish button.
4. Click Complete presentation to put all of the

slides in the Web page.
5. Click Publish again.
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Help Guide v1

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Help Guide v1

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Intel Education

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v.1.0 for Microsoft Office*

2.2 To paint a straight line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

2.3 To paint a curvy line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

2.4 To paint a rectangle or square . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

2.5 To paint a triangle, star, or another shape with straight lines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

2.6 To paint an oval or a circle . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

2.7 To change the color of shapes and lines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

2.8 To paint with a brush . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

2.9 To paint with spray paint . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

2.10 To add words to a picture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

2.11 To undo the last thing you just did . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

2.12 To change the size of a painting canvas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

2.13 To zoom in or out on your picture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Graphics Group 3: Making Changes to Pictures and Photos in Microsoft Paint . . . . . . . . . . . . . . . . . . . . . . . 27

3.2 To erase a small part of a picture or photo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

3.3 To remove or delete a large part of a picture or photo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

3.4 To move part of a picture or photo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

3.5 To make part of a picture or photo bigger. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

3.6 To make part of a picture or photo smaller. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

3.7 To make a copy of, or duplicate, part of a picture or photo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

3.8 To flip part of a picture or photo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

3.9 To spin or rotate part of a picture or photo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

3.10 To stretch part of a picture or photo so it is taller or wider . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

3.11 To tilt, slant, or skew part of a picture or photo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

3.12 To copy and use a color already found in a picture or photo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

3.13 To make and use your own colors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

3.14 To save a picture for different uses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

3.16 To copy and save a picture from the Internet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

3.17 To take and save a picture of what is on your screen, or a screenshot . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Graphics Group 4: Getting to Know Microsoft Draw* . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

5.2 To draw a straight line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

5.3 To draw a curvy line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

5.4 To draw or scribble a line by hand . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

5.5 To draw an arrow . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

5.6 To draw a rectangle or square . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

5.7 To draw an oval or a circle . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

5.8 To draw triangles, diamonds, and other common shapes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

5.9 To draw fancy arrows, stars, and other shapes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Graphics Group 6: Changing the Look of Lines and Shapes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

6.2 To remove or delete a line, shape, or other object from a drawing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

6.3 To move a line, shape, or other object in a drawing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

6.4 To make a line, shape, or other object bigger or smaller. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

6.5 To make a line or shape's border thicker or thinner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

6.6 To change the look or style of a line or shape's border. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

6.7 To change the color of a line or shape's border. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

6.8 To change the fill color inside a shape . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

6.9 To get more line, border, or fill colors to pick from . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

6.10 To make your own line, border, and fill colors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

6.11 To fill a shape with a colorful pattern. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

6.12 To fill a shape with an interesting texture effect. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

6.13 To fill a shape with colors that blend together, or a gradient . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Graphics Group 7: Adding Words to Your Drawings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

7.2 To type words into a text box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

7.4 To pick the letter design, or font, of words in a drawing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

7.5 To make the words in your drawing bigger or smaller . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

7.6 To change the style of words in a drawing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

7.7 To change the color of words in a drawing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

7.8 To make words in your drawing blink, shimmer, and sparkle. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

7.9 To change the direction of words in a text box. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

7.10 To add a color border around a text box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

7.11 To change the width of a text box border . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59