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CONTENTS FIX ASSET Chapter 8: Property .............................................................................................................2 8.1. Window immobilization ..........................................................................................4 8.2. Immobilization group window ...............................................................................

.12 8.3. Window PIF / MF Modernization ..........................................................................15 8.4. Asset move window ...............................................................................................17 8.5. Window Change Asset ...........................................................................................19 8.6. Change Audit window immobilization ..................................................................22 8.7. Revaluation window immobilization .....................................................................24 8.8. Record depreciation ...............................................................................................26 8.9. Reports ...................................................................................................................27 8.8.1 entry into service ..............................................................................................27

Chapter 8: Property
Tangible economic assets are part of real assets, which are intended to serve a long period in the company (several years), they participated in several cycles of operation, and their value gradually recovered through depreciation, ie by including share in the cost of the work involved. In terms of content, there are fixed structures following: 1. Intangible assets; 2. Tangible; 3. Financial fixed assets.

Figure 8.1. Grouping property in terms of content. In English, are called fixed asset so that you will encounter anywhere in the application the word asset, it will refer to fixed assets. Fixed asset is any tangible effect that meets the following conditions: - It is owned and used in the production, supply of goods or services to third parties or be hired for administrative purposes; - Has a higher input than the limit fixed by decision of the Government; - He has a normal duration of use more than one year. If the restraint has a value of less than the input limit and the normal usage of less than one year is called object restraint inventory.

There are two ways of creating an asset: creating automatic, manual creation. Automatic creation is the acquisition of the asset, namely the introduction of the invoice from the supplier in the program. Attention to creating a product asset, the asset type is not stored! Asset type products are part of a product category (different from ordinary products) has specified a group of immobilization. Creating manual is immobilization of the window which will be presented below.

8.1. Window immobilization


This window provides the user can enter into a nine restraint system or a change in the limits imposed by the application in order to comply with certain rules. The first field to be filled is the Name field, which will name the new fixed. Number of characters entered may not exceed 60. Field Code allows easier searching of the records in the database. Thus, in the code you can enter a code for the restraint that you create or you can let him free, in which case the system will automatically assign a registration code. When you enter your code, it must be unique, otherwise registration will not be able to save. Asset Type field in the category you can choose to which immobilization (eg fixed, object inventory Scope third party support). In the immobilization group you can choose the immobilization of part. The fixed determines default accounts. If a group is fixed in the window selected product category, then immobilisation is created when the product is delivering what will be the immobilizer. Class fixed field allows you to introduce a class means to which this fixed. Component Type field provides a choice of type of restraint for this component.

Figure 8.2. Restraint towards the window. Type field component provides a specific class distribution of gas, but which may extend to other distributions (eg electricity, internet, water, heating, etc.).. In the Product will introduce the product this will be immobilized. This product will have a serial number and batch number. PIF Date field is updated with the release date of the document according to fixed. This date serves as the start date of depreciation. Date field allows warranty date of expiry of the guarantee and the current fixed field Creation Date, the date on which the record time. Field project is completed if the system consists of fixed costs by a cumulative project immobilization.

Figure 8.3. Window restraint - restraint tab. In the tab components are information products that constiuie the asset. For example, you can register as a fixed network of computers and its components are server computers, printers, etc.. In this tab you can enter nregistare we only display the type of restraint, with adjacent information resulting from the product definition. One can view the lessor, the existing warehouse, and set instance attributes set in the product.

Figure 8.4. Immobilization window - tab elements. Balance tab presents mainly depreciation restraint in terms of data and the initial condition at some point during its use of restraint, resulting in its related tax documents. Balance presents developments in principle amortization restraint during its use. Thus, comparing the initial balance, with the introduction of the restraint system, and until the restraint is totally depreciated, its costs are recovered over its use. Field asset value represents the cost of the specified asset, being the initial cost. This value is amended in asset revaluation, this topic is detailed in the following chapters. Depreciation is the amount of aggregate that was damped by the final processing. The amount remaining is the amount to be recovered (the difference between the value of the asset and accumulated depreciation). Depreciation is linear depreciation monthly. Duration of use in years and months specified in the time of entry into service (Pif windows will be presented in detail below).

Figure 8.5. Immobilization window - Balance tab. Setup tab accounting is visible only if the preference has been set Displays tab Accounting (Tools-> Preferences-> Display tab Accounting). This tab is dedicated exclusively to accounts which are recorded: the asset, accumulated depreciation, amortization expenses, the revaluation, etc.. This tab is accessible only for reading, is not allowed to introduce new data.

Figure 8.6. Setup tab accounts. In tab PIF / Modernization of the recording is made of window PIF / MF Modernization. So the tab PIF / modernization are viewed only from the information window. In tab Expenses (expense table) is shown on the monthly amortization. Depending on duration of use of vehicle fixed for redemption will be calculated monthly and the number of records from the table expense. Date contrii is the last day of the month. Expense table is generated at the time of entry into service means fixed.

Figure 8.7. Expenses tab. Impairment of fixed start in the next month after the operation. If some links first asset record in the table are its expense contrii last day of the month for the service, the registration period is 0, and expense (depreciation) on this month is 0.

Figure 8.8. Tab-expenditure Reinversare display.

At the end of each month depreciation is processed manually. Depreciation processed are marked as processed.

8.2. Immobilization group window


Property group to groups of fixed assets, which need the windows. The first step in creating a new group of fixed assets is to add a field name in the Name tab of the immobilization group. This name must not exceed a maximum length of 60 characters. Check box validation default will result in such registration to be chosen by default in the application. Check box validation activity will make the registration to be available in the system. Debifarea this box will stop in the current application. Type in the Asset's will choose the type of restraint to which this group of fixed assets. If this field you can not choose the desired value, give you a right-click on this field and the Type of Asset window where you can create the desired type of restraint.

Figure 8.9. The path to the window group immobilization. In the Asset Type of the tab type, it is necessary first to introduce a name into the Name field and a code, which must be unique in the Code. The name must not exceed 60 characters and the code is generated automatically by the system if it is not entered by the user. Document sequence used for this number is further defined in the "maintain

sequence with the name" NrDocument_ <NumeTabel "where NumeTabel is actually the name of the table (eg C_Order). After completing these two fields are optional filling fields in property in the possession and silencer. In the property field allows choosing state restraint which is not in possession but the organization is held in the legal mode of the latter. In possession of the field allows selection of a fixed state that is not in possession or organization, or are not owned or organization. Field terminable whether this type of restraint is or is not redeemable. The options for the three fields can be: (-) Do not know / don 't matter (- / Default yes) (- / No default) (Yes) (No)

Figure 8.10. Immobilization group window - tab immobilization group. In the Component Type to choose the type of component which is depreciation. In ticking the box ownership, means that this group of restraint is not in possession but the organization is legally owned by it, will cause another dialog boxes, ie is amortized, which will consider checking that restraint will be part This group of fixed assets to be used internally and will redeem. A box immobilization / MU, if selected, will create an immobilization per MU, ie a fixed them will correspond to the quantities shipped or received in a given product. If there are more lines, it will create a restraint for each line. By ticking the box Create and Enable, the fix will be created automatically made active, otherwise it is not activated, in order to add additional information later.

Figure 8.11. Immobilization group window - Accounting tab

8.3. Window PIF / MF Modernization


Window PIF / MF Modernization has two functions, the fixed service and upgrading fixed. If the fix has not been put into service window functionality is put into service if the fix was put into service window function is to modernize the vehicle fixed. The path to this window is as follows: Menu -> Property -> Fixed assets -> PIF / MF Modernization. Head is inserted asset the asset that would be put into operation or is intended to be modernized. Nr. Document allows easier searching of the records in the database. Thus, in the no. document you can enter a number for docuemntul that you create or you can let him free, in which case the system will automatically assign a registration number. When you enter your document number, it must be unique, otherwise registration will not be able to save. Select type of accounting that can be real budget, commitment, and statistically Reservation. In the field Capital / Expenditure choose one of two types: capital or expense. Source type can be project, invoice, import or manually. If the type is the source project is the introduction of mandatory project. If the source is manually type is mandatory introduction of charge (different). Depending on the source selected is recording in the accounts. Eg if the source record in project accounting is done on the accounts selected in the project, if the source accounting manual registration is selected on the charge of the (various). Upon creation of the charge (in different windows) in the tab to choose the accounts to be used for counting. If you type the source is in the matching invoice invoice invoice is selected, the fields line invoice, shipping-line reception, product locator, set instance attributes are automatically filled with data from the invoice. In this case the account is selected to create the type of asset. If the source type is invoice, and the invoice, the invoice line to a project is selected, the counting is used to define in the project.

Figure 8.12. Window PIF / MF Modernization If the source type is imported, insert the imported asset, and the counting does not run anything (there are no accounts for nregistare imports). If the type is defined asset ASI will be displayed in the Attribute Set Instance. Value entered in the insert's asset value (acquisition value if put into service and value for modernization as fixed). If modernization means fixed amount brought into the field with the same name will add value fixed. So after upgrading the asset value (asset's cost) will increase the value entered in the value entered. In the years use insert number of years of doing amortization. To accounting debit account is the account's asset (account specified in the creation of the restraint), and the credit is strictly related to the type of source.

8.4. Asset move window


Motion window provides asset movement (moving) a fixed, item inventory or other property, possession of a partner in the possession of another. The path to this window is as follows: Menu -> Property -> Fixed assets -> Motion asset. The window contains a single tab, move immobilization. In the Asset will enter the fixed object of inventory or other good which will apply to the movement. Partner in the fields, User / Contact, Activity, Location partner will be the identification of the source partner, which is movement. The first box in possession holding current Asset score by the organization listed in the organization, marking the next box if the asset is not in possession of the partner which is movement. In the following fields, Partner, User / Contact, Activity, Location partner will be the identification of partner destination, which is the movement.

Figure 8.13. Window move towards asset. Asset Movement Process button triggers a process that will generate the necessary modification of the database as entered in previous fields of the window. Property may be in possession of the organization, which is the owner of a law, or may stay in possession of a client organization.

Figure 8.14. Asset move window

8.5. Window Change Asset


Asset move window provides a fixed modification, item inventory, or other good possession in the owner (organization) or a customer (partner). The path to this window is as follows: Menu -> Property -> Fixed assets -> Modify asset. Given changes in the field will be inserted to change the date of the asset. Date field indicates the date the document that generated the document. Can be (or not) the same date contrii. Data field indicates the date contrii used to log records generated by this document. It is also used for any currency conversion. Asset Status field lets you choose the asset map, which can be: On redeem all Conservation Off New note Sold: restraint has been sold Field: Off fixed asset is scrapped, or removed from service preserved

Figure 8.15. Change the window towards asset In the asset value will enter the asset value (fixed, item inventory, etc.).. Decrease in the value will be inserted with the value that will diminish the value of the asset. Approved check box indicates whether the document requires approval before being processed. Processamento box indicates that a document has been processed. Registered status field indicates registration in the accounts.

Figure 8.16. Change Window asset

8.6. Change Audit window immobilization


Change Accounts window allows changing the immobilization of a fixed asset accounts, inventory item or other good possession in the owner (organization) or a customer (partner). The path to this window is as follows: Menu -> Property -> Fixed assets -> Change Audit immobilization. It is possible to change all accounts (asset account, the aggregate depreciation, amortization expense account, income account deactivation, loss of account deactivation). As can be seen in Figure 8.12. to the right of the window are old accounts of the asset, while the accounts are left us. In order to process a document is necessary that at least one account to be changed. Very important is the date the document. If document date is one month in which the depreciation of the asset has already been processed, complete the document is not allowed. If the document data to change accounts immobilization depreciation and last months are processed in which the depreciation was not processed also complete document is not allowed. Another date which may prevent completion of the document is the last day of the month. Change accounts for a restraint can not be the last day of the month. To avoid this situation to set the date the document is the penultimate day of the month (in which case the change of accounts shall enter into force in that month) or the first day of next month (in which case the change of the accounts shall take effect from next month). In the Nr. Document may be a number for this document, if it is not user input to complete the document will automatically assign a number. Contrii date is the date the change of accounts will be recorded in the accounts. Contrii default date is the date the document, but it can be changed by the user. In the scheme accounts is specified schema that defines the accounting rules used in accounting, it is selected from the group of asset accounting sites (asset is the inclusion in a group asset-ROMs). In the Change Audit window immobilization scheme accounts can not change it is accessible only for reading. In the accounting field type specified one of the possible types of accounts. These can be real budget, statistical, commitment and resolve.

Figure 8.17. Change Audit window immobilization Modification accounts for asset involves creating a new record in Accounting Setup tab window of fixed assets. In this new entry field will be valid from the date contrii document immobilization Change Accounts and the accounts will be specified in the Change Audit window immobilization. The creation of a new registration is useful to keep a history of accounts which was recorded in an accounting asset. If the account is changed Depreciation cumulative change is visible in the window tab expenditure restraint, namely the field of credit. Once the document is displayed on the registration button in the accounts button has not been recorded. Changing accounts and is visible in the accounts only after the button has not been registered in the past.

8.7. Revaluation window immobilization


Revaluation immobilization window allows changing the asset value (fixed, object inventory, etc.) and accumulated depreciation for change that good. The path to this window is as follows: Menu -> Property -> Fixed assets -> Revaluation of fixed assets. In the right window are the old values (the value of the asset and accumulated depreciation) and the left are the values after revaluation. After entering the field of Asset for asset revaluation is made, the fields asset value, accumulated depreciation, and asset value ninth Depreciation cumulative nine are populated automatically. The value of the asset and accumulated depreciation (old values) may not change they are accessible only for reading. Nine fields in asset value and accumulated depreciation to be placed ninth after the revaluation of property. Are both higher than the values acuale and a lower amount. In order to process a document should be amended so the asset value and accumulated depreciation. Date document is automatically set the current date. If document date is one month in which the depreciation of the asset has already been processed, complete the document is not allowed. If between the date of the document and data are processed depreciation last month in which the depreciation was not processed also complete document is not allowed. Date contrii is initially set the system date of the document, but may be modified by user preference. Field Nr. Document number is associated document, if it is not user input, the system will automatically assign a number when they complete the document.

Figure 8.18. Revaluation window immobilization

Once the document change the asset value and accumulated depreciation involves changes in the balance tab window immobilization. Value-old asset is replaced with the new value, accumulated depreciation of old is replaced with aggregate depreciation of new and outstanding value is left adjusted. Revaluation of fixed assets also involves changing table amortization expenses (the last tab - Expenditure restraint window) monthly expense, cheltuil field.

8.8. Record depreciation


Register window permits the amortization of depreciation accounting for a given month for all fixed assets. The path to this window is as follows: Menu -> Property -> Fixed assets -> Processing -> Processing depreciation-> Register depreciation.

Figure 8.19. Record depreciation window Create tab depreciation In the Nr. Document introduces the associated document, if it is not user input, the system will automatically assign a number when they complete the document. Select type of accounting, The Accounting, The Journal and document type. Recording in depreciation accounting is the last day of the month so the date of the document and date contrii is the last day of the month. Period is automatically set the system according to the date and time contrii document, the user being able to select from. In tab Recordings are made automatically records which must be depreciated over the period set, they can not change, are available for viewing only.

8.9. Reports
8.8.1 entry into service
The report shows information about the asset-ROMs that have been put into service within a certain period of time. The report is to switch the date of service (from - to). Will be shown all the asset-ROMs that have been put into service within the time specified as parameter. The report has set the system date that dela-up to show that information, they may change depending on user preference. If the user specifies only the date you wish to display information, but is not specified until it is set the system date. Information displayed are: the cost of the asset, the asset class, date of service, and document number (if source type is shown the project if source type is invoice showing invoice number).

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