You are on page 1of 76

The City Schools ERP Department

Fakhra Muhammad Ali (Sr. Officer ERP)

SelfService Human Resources (SSHR) This is web based HR system. What are the advantages of a web based HR system? SelfService Human Resources (SSHR) is designed to be intuitive, easy to use, and easily accessible. With only a web browser and an internet connection employees and managers can manage HR information. Oracle Workflow is embedded in SSHR. You use Workflow to manage the flow of information between the HR professional, the line manager and employee or applicant Who can use SSHR? Typically there are four types of user for SSHR. They are: Employees Line Managers Approvers HR Professionals Employees Can only access and change their own personal information. They may, for example, change their address if they have moved home, Update their resume, apply for a Line manager Can view and change their own personal information and the information of the people they manage. Line managers also have access to additional management tools. A manager can for example, conduct an appraisal on one of their employees or plan a successor to a position whose incumbent is about to retire. Approver This person is often a manager who needs to be informed of any changes to a persons records. They are notified by email and may either approve or reject a request, for example to attend a Class. Often they do not initiate or maintain an approval process but simply participate. HR professional This person will typically set up and maintain appraisal and assessment templates. To do this they must be familiar with Oracle HRMS, SSHR and, perhaps Oracle Training Administration for class enrollments.

What functionality does SSHR provide? Applications for a Jobs Changing Assignment Details Changing Cost Center
Running the Skills Matching Report

Updating Personal Information Terminating an Employee Entering Extra Information Entering a New Hire Appraisals

Applying for a Job Concept


Employees and contingent workers can use the Apply for Job page to search and apply for jobs online. Using this module you can: Search for available jobs using the location code and date posted criteria. View job details such as job title, organization name, location, and the date the vacancy is posted. Apply for jobs from the Job Details page using the Apply button. Applicants can attach a resume to their job application.

The City Schools ERP Department

Fakhra Muhammad Ali (Sr. Officer ERP)

Procedure

Step
1.

Action
Begin by navigating to the Apply for Job page. Click the Employee Self-Service link.

2.

Click the Apply for Job link.

Step
3.

Action
Use the Apply Jobs page to search, view and apply for jobs.

The City Schools ERP Department

Fakhra Muhammad Ali (Sr. Officer ERP)

Step
4. 5.

Action
Click the Location Code list. Search for available jobs using the location code and date posted criteria. The location code is the name of a location as entered in Oracle HRMS. This code distinguishes between different locations in the same city and identifies exactly where a job is based. Click the HR- Denver list item.

6. 7. 8.

Click the Go button. Click the Benefits Manager - Denver link. You can view job details such as job title,organization name, location, and the date the vacancy is posted. Click the Apply button.

Step
9. 10.

Action
Use the Job Details page to apply for the jobs. Applicants can upload their resume with description for a specific job in the search results table. Click in the File Path field.

Step
11. 12. 13. 14.

Action
Enter the desired information into the File Path field. Enter "D:\Cbrown_Resume.doc". Click in the Description field. Enter the desired information into the Description field. Enter "Resume for benefits manager job". Click the Finish button.

Step
15.

Action
You have applied for a job.

End of Procedure.

Changing Assignment Details

The City Schools ERP Department

Fakhra Muhammad Ali (Sr. Officer ERP)

Concept
The assignment of an employee or worker identifies their role and payroll within a business group. The assignment is made up of a number of assignment components, for example, the organization and payroll. The Assignment Details page displays this assignment information for a particular employee or worker, and also enables you to display additional related information, for example, the hire date or assignment number If multiple assignments are enabled, the HR Professional can select which assignment information to display. You can change or enter additional information, such as supervisor details, special ceiling progression points, and salary information, in the tabbed regions of the Assignment page. In this topic, you will change the assignment details of an employee.

Procedure

Step
16.

Action
Begin by navigating to the Worker Status Change page. Click the Manager Self-Service link.

17.

Click the Worker Status Change link.

The City Schools ERP Department

Fakhra Muhammad Ali (Sr. Officer ERP)

Step
18.

Action
Use the Worker Status Change page to change the assignment details of an employee.

Step
19. 20. 21. 22.

Action
Click the Action button. Click in the Effective Date field. Enter the desired information into the Effective Date field. Enter "1-Jan-2006". Click the Continue button.

Step
23. 24. 25.

Action
Use the Assignment page to change the employment details. Click in the Department Name field. Enter the desired information into the Department Name field. Enter "Corporate Human Resources".

The City Schools ERP Department

Fakhra Muhammad Ali (Sr. Officer ERP)

Step
26. 27. 28. 29. 30. 31. 32. 33. 34. 35. 36. 37.

Action
Click in the Job Title field. Enter the desired information into the Job Title field. Enter "TRN500.Trainer". Click in the Position Name field. Enter the desired information into the Position Name field. Enter "TRN540.Management Trainer". Click in the Grade Ladder field. Click the vertical scrollbar. Click in the Grade Ladder field. Enter the desired information into the Grade Ladder field. Enter "Vision Operator Ladder". Click the vertical scrollbar. Click in the Grade Name field. Enter the desired information into the Grade Name field. Enter "GSP.1.Man". Click the vertical scrollbar.

Step
38. 39.

Action
Click the Ceiling Point list. To change the grade if grade steps exist. Click the Step 1 list item.

40. 41. 42. 43. 44. 45. 46. 47. 48.

Click the vertical scrollbar. Click in the Team field. Enter the desired information into the Team field. Enter "Bronze". Click in the National Bargaining Unit field. Enter the desired information into the National Bargaining Unit field. Enter "AFGE". Click the Salary Basis list. Click the Exempt list item. Click in the Salary Review Period field. Enter the desired information into the Salary Review Period field. Enter "2".

The City Schools ERP Department

Fakhra Muhammad Ali (Sr. Officer ERP)

Step
49. 50. 51. 52. 53. 54. 55. 56. 57.

Action
Click the Salary Review Frequency list. Click the Year list item. Click in the Performance Review Period field. Enter the desired information into the Performance Review Period field. Enter "2". Click the Performance Review Frequency list. Click the Year list item. Click in the Billing Title field. Enter the desired information into the Billing Title field. Enter "ZA-01". Click the Next button.

Step
58.

Action
Use the Change Location page to change the location of an employee.

Step
59. 60. 61.

Action
Click in the Location field. Enter the desired information into the Location field. Enter "HR- San Francisco". Click the Next button.

Step
62. 63. 64. 65. 66. 67.

Action
Use the Work Schedule page to change the work schedule information of an employee. Click in the Work Hours field. Enter the desired information into the Work Hours field. Enter "45". Click the Assignment Category list. Click the Fulltime-Regular list item. Click the Next button.

The City Schools ERP Department

Fakhra Muhammad Ali (Sr. Officer ERP)

Step
68. 69. 70. 71. 72. 73. 74. 75. 76. 77. 78. 79.

Action
Use the Select A Pay Action page to change the pay action information of an employee. Click the Propose Pay Change button. Click the Reason For Pay Change list. Click the Cost of Living list item. Click in the Actual Pay Amount field. Enter the desired information into the Actual Pay Amount field. Enter "6000". Click in the Annual Full Time Equivalent field. Click the vertical scrollbar. Click in the Comments field. Enter the desired information into the Comments field. Enter "Monthly Salary 6000 USD". Click the Apply button. Click the Next button.

Step
80. 81. 82. 83.

Action
Use the Change Manager page to change the manager information. Click in the Manager field. Enter the desired information into the Manager field. Enter "Erickson, Barry". Click the Next button.

The City Schools ERP Department

Fakhra Muhammad Ali (Sr. Officer ERP)

Step
84. 85.

Action
Use the Special Information page to add the special information. Click the Add button.

Step
86. 87. 88. 89. 90. 91. 92.

Action
Use the Disabilities page to enter the disability type. Click in the Type field. Enter the desired information into the Type field. Enter "Deaf". Click the Start Date button. Enter the desired information into the Start Date field. Enter "01-Jan-2003". Click the Apply button. Click the Next button.

Step
93. 94. 95. 96. 97.

Action
Use the Review page to review the worker status change information that you have entered. Click the vertical scrollbar. Click in the Comments to Approver field. Enter the desired information into the Comments to Approver field. Enter "Please review the assignment changes". Click the Submit button.

The City Schools ERP Department

Fakhra Muhammad Ali (Sr. Officer ERP)

Step
98.

Action
You have changed the assignment details of an employee.

End of Procedure.

Changing Cost Center Concept


You can personalize the Cost Center information using the Oracle Self-Service HR(SSHR) function level customization. You can create a copy of the function and make your own personalizations accordingly. However, if you prefer to work with your own custom functions rather than the delivered functions, you should be aware that you will lose any delivered functionlevel personalizations. Oracle delivers a number of SSHR processes with function-level personalizations. If you copy of one of these processes to create your own version, you lose the function-level personalizations.

Procedure

Step
99.

Action
Begin by navigating to the Change Cost Center page. Click the Manager Self-Service link.

100.

Click the Change Cost Center, Location and Manager link.

The City Schools ERP Department

Fakhra Muhammad Ali (Sr. Officer ERP)

Step
101.

Action
Use the Change Cost Center page to change the cost center, location, and manager of an employee.

Step
102.

Action
Click the Action button.

Step
103. 104. 105.

Action
Click in the Effective Date field. Enter the desired information into the Effective Date field. Enter "02-Jan-2007". Click the Continue button.

The City Schools ERP Department

Fakhra Muhammad Ali (Sr. Officer ERP)

Step
106. 107.

Action
Click in the Department Name field. Enter the desired information into the Department Name field. Enter "Vision Corporation".

Step
108. 109. 110.

Action
Click in the Job Title field. Enter the desired information into the Job Title field. Enter "COU200.Council". Click in the Position Name field.

Step
111. 112.

Action
Enter the desired information into the Position Name field. Enter "COU210.Corporate Attorney". Click the Next button.

The City Schools ERP Department

Fakhra Muhammad Ali (Sr. Officer ERP)

Step
113. 114. 115. 116.

Action
Click the Next button. Click in the Manager field. Enter the desired information into the Manager field. Enter "Erickson, Barry". Click the Next button.

Step
117. 118. 119. 120.

Action
Click the vertical scrollbar. Click in the Comments to Approver field. Enter the desired information into the Comments to Approver field. Enter "Request for changing employee details". Click the Submit button.

The City Schools ERP Department

Fakhra Muhammad Ali (Sr. Officer ERP)

Step
121.

Action
You have changed the cost center information of an employee.

End of Procedure.

Running the Skills Matching Report

Concept
The Skills Matching Report matches employees, applicants, or both against the requirements of one job or position (held in Special Information Types). You can select the closeness of the match you require.

The City Schools ERP Department

Fakhra Muhammad Ali (Sr. Officer ERP)

Procedure

Step
122.

Action
Begin by navigating to the Submit Request page. Click the vertical scrollbar.

123. 124.

Click the Human Resources, Vision Enterprises link. Click the vertical scrollbar.

Step
125. 126.

Action
Click the Submit Processes and Reports link. Click the OK button.

The City Schools ERP Department

Fakhra Muhammad Ali (Sr. Officer ERP)

Step
127.

Action
The Submit Request page enables you to enter general report parameters. These parameters include report title, operating unit, language, when to run the report, and what to do with the output.

Step
128. 129. 130.

Action
Click in the Name field. Enter the desired information into the Name field. Enter "Job and Position Skills Matching Report". Click in the Parameters field.

Step
131.

Action
The Parameters page enables you to enter the request parameters. These parameters will be used to define the processing rules and data to be included when the report/request is run. Select the Job to which you want to match people. Enter the desired information into the Job field. Enter "REC500.Recruiter".

132.

The City Schools ERP Department

Fakhra Muhammad Ali (Sr. Officer ERP)

Step
133.

Action
Click in the Person Type field.

Step
134.

Action
Enter the desired information into the Person Type field. Enter "Employees".

Step
135. 136.

Action
The Required Level of Matching field displays the level of closeness of the match you require. Click the OK button. or Press [Alt+O].

137.

Click the Submit button. or Press [Alt+m].

The City Schools ERP Department

Fakhra Muhammad Ali (Sr. Officer ERP)

Step
138.

Action
Click the No button.

139.

Click the View menu.

140.

Click the Requests menu.

Step
141. 142. 143.

Action
Click in the Request ID field. Enter the desired information into the Request ID field. Enter "5195786". Click the Find button.

The City Schools ERP Department

Fakhra Muhammad Ali (Sr. Officer ERP)

Step
144.

Action
Click the View Output button. or Press [Alt+p].

Step
145. 146.

Action
The Skills Matching Report is displayed. You have completed the Running the Skills Matching Report procedure.

End of Procedure.

Updating Personal Information Concept


Employees can use the Personal Information page to update and maintain their personal records. The Personal Information includes basic personal details, address, phone numbers, dependents and beneficiaries and emergency contacts. In this topic, you will update personal information using the Personal Information page.

The City Schools ERP Department

Fakhra Muhammad Ali (Sr. Officer ERP)

Procedure

Step
147.

Action
Begin by navigating to the Personal Information page. Click the Employee Self-Service link.

148.

Click the Personal Information link.

Step
149.

Action
The Personal Information page will display basic details like name, marital status, etc of an employee, and contact details like phone numbers and address. You can modify any of this information by clicking on the Update button corresponding to the region you want to update.

The City Schools ERP Department

Fakhra Muhammad Ali (Sr. Officer ERP)

Step
150.

Action
Click the Update button.

Step
151. 152. 153. 154. 155.

Action
In the Basic Details: Choose Option page, you can select to correct or complete the current details or enter new information like a change in marital status. Click the Next button. Click the Marital Status list. Click the Single list item. Click the Next button.

Step
156. 157.

Action
You can review the changes you have made in the Personal Information: Review page before you submit the updates you have made. Click the Submit button.

The City Schools ERP Department

Fakhra Muhammad Ali (Sr. Officer ERP)

Step
158.

Action
You have completed updating personal information using the Personal Information page.

End of Procedure.

Terminating an Employee Concept


You can use the Termination page to end an employment relationship. A manager can select the Termination function to select the termination of a specific employee or contingent worker. However,a manager can only terminate an employee if he or she has access to the primary assignment for the person.

Procedure

Step
159.

Action
Begin by navigating to the Termination page. Click the Manager Self-Service link.

160.

Click the Termination link.

The City Schools ERP Department

Fakhra Muhammad Ali (Sr. Officer ERP)

Step
161.

Action
When as a manager you select the Termination link from the menu, the Termination page will display a People in Hierarchy, from where you can select an employee or contingent worker for termination. This hierarchy is usually supervisor or position-based.

Step
162.

Action
Click the Action button.

Step
163. 164.

Action
You will select the effective date for the termination of the employment relationship in the Termination: Effective Date Options page. Click the Continue button.

The City Schools ERP Department

Fakhra Muhammad Ali (Sr. Officer ERP)

Step
165. 166. 167. 168. 169. 170.

Action
In the Termination page, you will give details of the reason for which you are terminating the employment of this employee. Click the Reason list. Click the Better Opportunity list item. Click in the Comments field. Enter the desired information into the Comments field. Enter "Better work opportunities.". Click the Next button.

Step
171.

Action
In the Termination: Review page, you can review the information you have entered as well as add comments for the approver who will approve this termination. Click the vertical scrollbar. Click in the Comments to Approver field. Enter the desired information into the Initiator Comments field. Enter "Please review the termination request". Click the Submit button.

172. 173. 174. 175.

The City Schools ERP Department

Fakhra Muhammad Ali (Sr. Officer ERP)

Step
176.

Action
You have completed terminating an employment relationship using the Termination page.

End of Procedure.

Entering Extra Information Concept


The Extra Information Types (EITs) is a type of flexfield that allows you to set up unlimited amounts of extra information. They are often used by localizations for capturing local information. Example of an Extra Information Type is the passport information for an employee or worker you can capture this information by creating an EIT entitled Passport Details with the following segments: Country Passport number Issue date Expiry date

Procedure

Step
177.

Action
Begin by navigating to the Extra Information page. Click the Manager Self-Service link.

178.

Click the Extra Information link.

The City Schools ERP Department

Fakhra Muhammad Ali (Sr. Officer ERP)

Step
179.

Action
Use the Extra Information page to enter the extra information for an employee.

Step
180.

Action
Click the Action button.

Step
181.

Action
Click the Add button.

The City Schools ERP Department

Fakhra Muhammad Ali (Sr. Officer ERP)

Step
182. 183. 184. 185. 186. 187. 188. 189. 190. 191. 192.

Action
Use the Academic Rank Details page to enter academic information for an employee. Click in the Academic Rank field. Enter the desired information into the Academic Rank field. Enter "Associate Professor". Click in the Effective Start Date field. Enter the desired information into the Effective Start Date field. Enter "01-Jan2007". Click in the Effective End Date field. Enter the desired information into the Effective End Date field. Enter "31-Dec2007". Click in the Next Academic Rank field. Enter the desired information into the Next Academic Rank field. Enter "Professor". Enter the desired information into the Projected Date field. Enter "01-Jan-2008". Click the Apply button.

Step
193. 194.

Action
Click the Next button. Click the Submit button.

The City Schools ERP Department

Fakhra Muhammad Ali (Sr. Officer ERP)

Step
195.

Action
You have entered extra information.

End of Procedure.

Entering a New Hire Concept


You can use the New Hire processes to hire applicants and to bring in contingent workers to your enterprise. These processes enable you to enter data in a series of web pages and to then finally hire the applicant or contingent worker.

Procedure

Step
196.

Action
Begin by navigating to the Hire page. Click the Manager Self-Service link.

197.

Click the Hire link.

The City Schools ERP Department

Fakhra Muhammad Ali (Sr. Officer ERP)

Step
198.

Action
The Hire page enables you to enter the basic and personal details for the new hire.

Step
199. 200. 201. 202. 203. 204. 205. 206. 207. 208. 209.

Action
Click in the Last Name field. Enter the desired information into the Last Name field. Enter "Fran". Click in the First Name field. Enter the desired information into the First Name field. Enter "Oswald". Click in the Date of Birth field. Enter the desired information into the Date of Birth field. Enter "01-Nov-1978". Click in the Social Security field. Enter the desired information into the Social Security field. Enter "341-55-6504". Click in the Start Date field. Enter the desired information into the Start Date field. Enter "27-Nov-2007". Click the Continue button.

Step
210.

Action
Click the Person Type list.

The City Schools ERP Department

Fakhra Muhammad Ali (Sr. Officer ERP)

Step
211. 212. 213. 214. 215. 216. 217. 218. 219. 220. 221. 222.

Action
Click the Employee list item. Click the Title list. Click the Mr. list item. Click in the Preferred Name field. Enter the desired information into the Preferred Name field. Enter "Fran". Click the Marital Status list. Click the Single list item. Click in the Organization Email Address field. Enter the desired information into the Organization Email Address field. Enter "fran.oswald@vision.com". Click the Gender list. Click the Male list item. Click the vertical scrollbar.

Step
223. 224. 225. 226. 227. 228. 229. 230. 231.

Action
Click the Type list. Click the Home list item. Click in the Address Line 1 field. Enter the desired information into the Address Line 1 field. Enter "1504". Click in the Address Line 2 field. Enter the desired information into the Address Line 2 field. Enter "9th Street". Click in the Address Line 3 field. Enter the desired information into the Address Line 3 field. Enter "Silvis". Click the Search for City scrollbar.

Step
232. 233.

Action
Click in the Search field. Enter the desired information into the Search field. Enter "Illinois%".

The City Schools ERP Department

Fakhra Muhammad Ali (Sr. Officer ERP)

Step
234. 235. 236.

Action
Click the Go button. Click the Select option. Click the Select button.

Step
237. 238. 239. 240. 241. 242. 243. 244.

Action
Click in the Number field. Enter the desired information into the Number field. Enter "741036473". Click the Add Another Row button. Click the Phone Number Type list. Click the Mobile list item. Click in the Number field. Enter the desired information into the Number field. Enter "653450987". Click the Next button.

Step
245. 246. 247.

Action
Click in the Department Name field. Enter the desired information into the Department Name field. Enter "Vision Corporation". Click in the Job Title field.

The City Schools ERP Department

Fakhra Muhammad Ali (Sr. Officer ERP)

Step
248. 249. 250. 251. 252. 253. 254. 255.

Action
Enter the desired information into the Job Title field. Enter "ENG021.Associate Engineer". Click in the Grade Ladder field. Enter the desired information into the Grade Ladder field. Enter "Vision Engineering Ladder". Click in the Grade Name field. Enter the desired information into the Grade Name field. Enter "VEN.5.East". Click the vertical scrollbar. Click the Ceiling Point list. Click the Step 1 list item.

Step
256. 257. 258. 259. 260. 261. 262. 263.

Action
Click in the Team field. Enter the desired information into the Team field. Enter "Customer Support". Click in the National Bargaining Unit field. Enter the desired information into the National Bargaining Unit field. Enter "AFGE". Click the Assignment Category list. Click the Fulltime-Regular list item. Click in the Bargaining Unit field. Click in the Bargaining Unit field.

The City Schools ERP Department

Fakhra Muhammad Ali (Sr. Officer ERP)

Step
264. 265. 266. 267. 268. 269. 270. 271. 272. 273. 274. 275.

Action
Click in the Search field. Enter the desired information into the Search field. Enter "AFGE". Click the Go button. Click the Select option. Click the Select button. Click the Salary Basis list. Click the Annual list item. Click in the Salary Review Period field. Enter the desired information into the Salary Review Period field. Enter "1". Click the Salary Review Frequency list. Click the Year list item. Enter the desired information into the Performance Review Period field. Enter "1".

Step
276. 277. 278. 279. 280.

Action
Click the Performance Review Frequency list. Click the Year list item. Click in the Billing Title field. Enter the desired information into the Billing Title field. Enter "ZA-01". Click the Next button.

Step
281. 282. 283. 284. 285. 286.

Action
Click the Propose Pay Change button. Click in the Actual Pay Amount field. Enter the desired information into the Actual Pay Amount field. Enter "8000". Click in the Change Amount field. Click the vertical scrollbar. Click in the Comments field.

The City Schools ERP Department

Fakhra Muhammad Ali (Sr. Officer ERP)

Step
287. 288.

Action
Enter the desired information into the Comments field. Enter "Annual Salaried". Click the Apply button.

Step
289.

Action
Click the Next button.

Step
290. 291. 292. 293. 294. 295. 296.

Action
Click in the Manager field. Enter the desired information into the Manager field. Enter "Aaron, Jenette". Click the Next button. Click the vertical scrollbar. Click in the Comments to Approver field. Enter the desired information into the Comments to Approver field. Enter "Fulltime Employment Requisition for Fran Oswald". Click the Submit button.

The City Schools ERP Department

Fakhra Muhammad Ali (Sr. Officer ERP)

Step
297.

Action
You have completed Creating New Hire procedure.

End of Procedure.

Appraisals Concept:
The appraisal functionality is used by a manager to perform appraisals of employees in his / her people hierarchy. The type of appraisal available to a user depends on where you select the appraisal function. If you log into SSHR as an employee (Employee Access) and select an appraisal you will open a self-appraisal function. However, if you log into SSHR as a manager (Line Manager Access) select an employee name from the People List and choose to conduct an appraisal on that employee you open a ManagerEmployee appraisal.

Types of appraisal
ManagerEmployee Appraisal

360 Degree Appraisal (ManagerEmployee) SelfAppraisal 360 Degree Self-Appraisal Note: An appraisal is complete when the appraising manager sets the published flag. Once published no updates can be made. Employee Appraisals An employee can create a SelfAppraisal, a 360 Degree Self-Appraisal or view an appraisal they have created. In most cases the results of a self-appraisal are private to the appraisee until published. In a self-appraisal the appraisee can see all the appraisal information. To publish a self-appraisal an employee selects Publish from the Publication Status drop down list in the Appraisal Overview page. Once published an appraisal cannot be updated. Degree Self-Appraisal an employee selects Publish from the Publication Status drop down list in the Appraisal Overview page. Note: In a 360 Degree Self-Appraisal you can set a profile option that enables managers (and anyone with secure access to the persons records) to view an unpublished 360 Degree selfappraisal. This profile option does not apply to Self-appraisals. ManagerEmployee Appraisals There are two types of manager employee appraisal a: 1. manageremployee appraisal 2. 360 Degree appraisal A manager who creates an appraisal, the appraising manager, can always see the details of the appraisal. The employee being appraised has no access, to the appraisal, until the appraising manager publishes the appraisal. Any other managers (i.e. not the appraising manager) of the employee cant see the appraisal information either, until the appraisal is published. When an appraisal is published the employee has access to all the contents except any reviewer comments. 360 Degree appraisal reviewer has view only access to the appraisal header, questionnaires and reviewer names. They have no access to summary performance or comments from other reviewers.

Updating Reviewers
This page is also used to manage and record the status of the review process. For example, a manager can: Add a reviewer Notify a reviewer

The City Schools ERP Department

Fakhra Muhammad Ali (Sr. Officer ERP)

Renotify (remind) a reviewer Send a notification message Find the date a reviewer was last notified Find the date the reviewer completed the review Prevent a reviewers access to an appraisal

Updating Appraisers
An appraising manager can add an appraiser to an appraisal using the Update Appraiser web page. This page is also used to manage and record the status of the appraisers process.

Changing an appraising manager


A user can change their appraising manager in several ways. An employee can change a self appraisal to a ManagerEmployee by selecting Change Appraising manager link. Or, a manager may reassign a Manager Employee appraisal to another member of their department. Note: The appraising manager link cannot be selected in the following circumstances, if: A questionnaire has been saved An appraisal is published The appraisal template has an assessment attached An employee has opened a 360 Degree appraisal for themselves Reviewers comments exist

Questionnaires
A questionnaire is used to collect survey type information from a user. You create a questionnaire using the SSHR create questionnaire web page and attaching the questionnaire to an Appraisal template. Note: Questionnaires can only be used in 360 Degree type Appraisals.

Procedure Navigation Path: Self Service Human Resource > Manager Self Service > Appraisals

The main appraisals page shows completed and in-progress appraisals for which you are main appraiser. To see appraisals for people in your people hierarchy (for which you may not be main appraiser), click View Appraisals in People Hierarchy.

The City Schools ERP Department

Fakhra Muhammad Ali (Sr. Officer ERP)

In order to perform an appraisal on an employee in your people hierarchy click on the Appraise button appearing on the main page.

Once you have clicked on the Appraise button the page shown above will appear. If you want to share the appraisal with the appraisee, click on the Share With Appraisee

button. You can also change the main appraiser by clicking on the Change Main Appraiser button. More participants performing the appraisal can be added using the Add Participants button.

Participants fall into three categories: Appraisers; can update competencies and objectives, complete questionnaires, and provide overall comments. Reviewers; can view others' evaluations and provide comments, but cannot complete questionnaires Other Participants can complete questionnaires only. They cannot view others' evaluations, nor can they provide comments. You can select Other Participants for 360Degree appraisals only. In order to start the appraisal click on the Update Appraisal button. An appraisal has two parts; the overview and the review. The overview requires an appraiser to rank the appraisees competencies, add their objectives, and write overall ratings and comments.

The City Schools ERP Department

Fakhra Muhammad Ali (Sr. Officer ERP)

Once you have completed the fields required for the appraisal, click the Continue button. This will take you to the Review screen.

To finish reviewing the appraisal click on the apply button. This will apply the general part of the appraisal. Once this is done the appraiser will give the final ratings by clicking on the Give Final Ratings button. Once he has given the final ratings the appraisal will be submitted to the supervisor of the manager performing the appraisal for approval.

You might also like