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ASSIGNMENT This assignment involved TWO (2) sections. Section A requires you to create files using Ms Word and Ms Excel while Section B requires you to create files using Ms Access and Ms Power Point. You are only allowed to use both Ms Word and Ms Excel software applications in Section A, while Ms Access and Ms Power Point in Section B. You are NOT allowed to use any other software than the mentioned software applications. Each question in each section has its own software application requirements. Read all of the questions carefully to fully understand the requirements before starting the assignment. This assignment is an INDIVIDUAL Assignment. Learning Outcomes: In conclusion, students should be able to: y Create a document for a brochure, mail merge letter and report. y Prepare a financial accounting spreadsheet with appropriate formulas, functions, formatting and charts. y To create tables in a database, forms to enter data into the tables and a variety of queries to be performed based on the table. y To create and design a set of presentation slides based on the facts gathered from a research. y Understand the different applications of Microsoft Office towards easing problem solving methods in habitual corporate situations. Section A (Total: 50 marks) Pelangi Travel & Tours is one of the leading travel agency in Malaysia. Established in 2007, the travel agency provides tour, hotel and accommodations arrangement for its clients. Currently the agency has 15 employees with various job specifications. For the last 2 years, documentation of clients specifications, package price calculations and promotional activities are done manually on paper. The Manager of the company is looking for a Travelling Financial Consultant who can automate the travelling particulars and other transactions by using a spreadsheet application. Also, ensure that the generation of the report would be a detailed explanation of how the spreadsheet would be designed, as there can be further work done on the spreadsheet. Proper documentation of the work done in this section must be done in a professional manner. Assume that you have been assigned to work for this company in the above mentioned capacity. Use only Ms Excel and Ms Word. You are to consider making the spreadsheet as user friendly as possible with figures that re-compute automatically in years to come. Ultimately, making the spreadsheets future maintenance effortless.
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Client ID MT007 MT001 MT017 MT002 MT005 MT011 MT013 MT020 MT003 MT021 MT010 MT009 MT028 MT006 MT008 MT012 MT014 MT015 MT022 MT030

Client First Name Allison Harry Joe Ahmed Ray Joey Natasha Gaur Lydia Kelly Mary Mandy Legak Clark Hudson Phelliscia Agatha Gary Krishnan Jeremiah

Client Last Name Wright Morgan Melviana Fauzee Hedrick Melvin Ali Soddy Kyle Crust Kwan Handy Lawrence Maslow Karl Boniface Benedict Millan Rueben Boeing

Table 1 Package Name Land of Hornbill Land of Hornbill Cameron Highlands Tour Langkawi Island Langkawi Island Land of Hornbill KL City Tour Langkawi Island KL City Tour Land of Hornbill Cameron Highlands Tour KL City Tour Langkawi Island KL City Tour KL City Tour Cameron Highlands Tour Langkawi Island Land of Hornbill Land of Hornbill Cameron Highlands Tour

No. Of Stars 3 5 4 3 4 5 3 4 4 3 5 5 5 3 3 4 4 4 5 5

Check-in Date 1/10/2009 3/10/2009 6/10/2009 7/10/2009 1/10/2009 25/10/2009 27/10/2009 2/10/2009 11/10/2009 11/10/2009 10/10/2009 28/10/2009 25/10/2009 19/10/2009 1/10/2009 5/10/2009 8/10/2009 9/10/2009 1/10/2009 15/10/2009

Check-out Date 7/10/2009 11/10/2009 8/10/2009 10/10/2009 6/10/2009 31/10/2009 31/10/2009 5/10/2009 13/10/2009 23/10/2009 20/10/2009 31/10/2009 30/10/2009 23/10/2009 3/10/2009 10/10/2009 13/10/2009 15/10/2009 7/10/2009 21/10/2009

Package Price ($) 8 800.00 10 800.00 5 500.00 3 500.00 13 800.00 9 889.00 2 898.00 3 000.00 5 800.00 7 500.00 10 000.00 10 789.00 14 580.00 8,000.00 7 560.00 6 360.00 10 500.00 4 450.00 13 678.00 5 000.00

Question 1: Assuming that you going to create the Travelling Financial Analysis for October 2010 create a worksheet according to the following requirements: a) Open a new work book. Insert the above given data to TWO (2) different worksheets. Note: Enter Client ID, Client First Name, Client Last Name, Package Name and No. of Stars into worksheet1 and rename sheet1 tab as Clients Details. Enter Client ID, Check-in Date, Check-out Date and Package Price ($) into worksheet2 and rename the tab as Clients Transactions. b) Enter appropriate column titles and row titles to both tables in each worksheet. c) Column titles should be in Upper case, bold and italicized. d) Format each column according to the right data type. e) Include a small logo of the company designed on your own using Ms Word software on the top row of every worksheets created. f) Make the spreadsheet presentable. Question 2: This section is to determine appropriate formulas of the listed items. There are various methods to formulate the computations. Use the best methods, which eliminate future maintenance. a) Calculate Tax for each client. The tax is calculated based on 0.3% of Package Price for all packages more than $8,000.00.
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Calculate Travel Insurance for each client. Insurance is calculated based on 1% of Package Price. c) Calculate Basic Hotel Price for each client. This is based on the number of stars the hotel in which client is staying at. i) 3 Star - $350.00/per day. ii) 4 Star - $780.00/per day. iii) 5 Star - $1500.00/per day d) Find the Extra Hotel Charges for eligible client. The percentages are based on the number of days the client is staying at the hotel. i) 8% on Basic Hotel Price for more than 10 days. ii) 5% on Basic Hotel Price for more than 8 days. iii) 1% on Basic Hotel Price for more than 5 days. iv) No extra charge for those with less than or equal to 5 days. e) Calculate Surcharge for Langkawi Island Packages. Clients who purchased Langkawi Island package incur a surcharge of 1.5% of their Basic Hotel Price. f) Calculate Discount for clients. Clients who stay in hotels for more than 7 days are entitled for a discount of 3% of their Basic Hotel Price (total of basic hotel price calculate here would include with the extra hotel charges). g) Calculate Net Price for each client. Client Net Prices are calculated by adding all the Package Price, Tax, Travel Insurance, Basic Hotel Price, Extra Hotel Charges and Surcharges. h) Calculate the Total Price for each client. Total Prices are calculated by deducting Discounts from Net Price. i) Calculate the Sum of Total Price, Discount, Tax and Travel Insurance of all clients. j) Calculate Average of Basic Hotel Price, Extra Hotel Charges, Tax, Travel Insurance, Net Price and Total Price of all clients. k) Find the Minimum of Basic Hotel Price, Extra Hotel Charges, Tax, Travel Insurance, Net Price and Total Price of all clients. l) Find the Maximum of Basic Hotel Price, Extra Hotel Charges, Tax, Travel Insurance, Net Price and Total Price of all clients. (Hint: For effortless future maintenance, use logical if function and absolute reference where applicable) Question 3: Perform the following tasks; a) Use the most appropriate formatting technique to display the name of the clients who have purchased the Land of Hornbill package. b) Use the most appropriate formatting technique to display the name of the clients who have purchased the Cameron Highlands Tour package.
Foundation Level 1 Asia Pacific Institute of Information Technology 201109

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c) d)

Use the most appropriate formatting technique to display the name of the clients who have purchased the KL City Tour package. Use the most appropriate formatting technique to display the name of the clients who have purchased the Langkawi Island package.

Provide appropriate validations to control unrelated data being keyed into the tables which will include; a) Package price should not be less than 0. b) Number of stars should only be between 3 and 5. c) Check-out Date must be later than the Check-in Date. Explain and indicate in workbook the conditions and validations involved to provide information to the users. Legends will assist users to identify the different conditions and validations. Question 4: Calculate the number of clients that; a) purchased Land of Hornbill package. b) purchased Cameron Higlands Tour package. c) purchased KL City Tour package. d) purchased Langkawi Island package. e) have the amount of Total Price greater than and equal to $10,000. f) have the amount of Basic Hotel Price of higher than $5,000.00. Question 5: Draw TWO (2) different charts to depict Clients Total Price and Clients Travel Insurance. Also, using the appropriate chart, compare the Package Price and Basic Hotel Price for each client. Other suitable charts can be included to further explain the standings of the company incomes gained from the package provided. Question 6: Use Ms Excel to create the workbook and worksheet(s). You are required to use screenshots and (or) hyperlinks to your Ms Word document to prepare the Travelling Financial Analysis Research Paper. Make sure you use an official document format and it has to be presented neatly. Extra marks will be given to students who uses own creativity. Documentation should present the following, but not only limited to; a) b) The sheet(s) which display the result. The formula(s) which contribute to the result.
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c) d) e) f) g) h) i) j)

The chart(s). The Table of Contents with the associated page numbering Acknowledgments. Relevant Subtitle(s) such as Introduction and Conclusion. Endnotes/Footnotes are to be included. References. Relevant diagrams. Any advanced features. The advanced features may include the features that are not being taught to you in class, as well as your own findings from external resources such as related books and the internet. This will score you extra points.

Note that all the tasks listed above have to be done and screen shots or printouts are to be displayed to prove that you have completed the task. [25 marks] Question 7 (Ms Word A mail to all the clients informing the Total Price): You are requested to write a letter to each of the client of Pelangi Travel & Tours stating Total Price need to be pay by each of them by latest of 31st August 2010. The Letter should present the following, but is not limited to; a) The companys name, address and logo b) The receiver name and address c) The title d) Individuals client name, Package Price, Basic Hotel Price, Travel insurance, Extra Hotel Charges, Surcharge, Discounts and Total Price e) Signatory f) The date You are asked to create a small data source (recipient list) which has client first name, clients address, Package Price, Basic Hotel Price, Travel insurance, Extra Hotel Charges, Surcharge, Discounts and Total Price and use Ms Word Mail Merge Wizard in order to create a customized letter to each employee. Explain as well in your documentation how you able to produce the mail merge using the real implementation which you did for the informing letter. [15 marks]

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Question 8 (Ms Word Brochure): You are to create a Brochure or Advertisement to promote Pelangi Travel & Tours. Include necessary information such as web pages, company logo, contact numbers, address, etc that would assist in promoting the company services. Creativity and originality will score high points here. Label out different features of Ms Word which you provide in your brochure into your documentation. The advanced features may include the features that are not being taught to you in class, as well as your own findings from external resources. You may use you own creativity to arrange the text. However, ensure ease of reading and visibility. [10 marks] Important Notes: Documentation Style y Cover Page. y Contents Page (Table of Content). y Acknowledgements. y Introduction / overview of the company. y Mention all the formulas and formatting mechanisms used. y Charts. y Printout or screen shot of the data source used for mail merge. y Two examples of letters printed from mail merge. y Brochure. y Conclusion includes financial standings and suggestions to Pelangi Travel & Tours . y References. y Appendix: Softcopy of the workbook and documents. Documentation Standard y Font Size: 12 y Font: Times New Roman y Line Spacing: 1.5 Spacing y Alignment: Justified y Paper: White A4 Size Only y Reference: Harvard Referencing Midpoint Checklist Students are required to complete Section A by Week 8 of the semester during the lab session. Requirements will be based on the checklist.

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Section B (Total: 50 marks) Further expansion of the business has caused the manager of Pelangi Travel & Tours to realize that a database management system will be required to organize all the records involving companys clients, packages and hotels information. As a continuation of your spreadsheet, Pelangi Travel & Tours has decided to hire you to develop a Travel Database System. The database system is expected to keep track of client, packages, and hotel documentations, which are interrelated. The database use forms for data entry and produces many reports. Some of the reports are used to check on the clients personal details, packages and tourist guides details. Your task is to create a database according to the instructions given below. The database files are as per the following tables. You are to use the best methods to allow ease of future maintenance and make the database as user friendly as possible. You are to create a database with an appropriate title for your work. Among the tables in the Pelangi Travel & Tours database are the Client, Package and Tourist Guide tables. The following Table 1 (Client Profiles), Table 2 (Package Table) and Table 3 (Tourist Guide Table) shows the data for the tables:
Table 1 Clients Profiles Client Client Client ID First Last Name Name
MT007 MT001 MT017 MT002 MT005 MT011 MT013 MT020 MT003 MT021 Allison Harry Joe Ahmed Ray Joey Natasha Gaur Lydia Kelly Wright Morgan Melviana Fauzee Hedrick Melvin Ali Soddy Kyle Crust

IC/Passport Gender Number

N4967139 A054943 N5509393 N5577997 G8970372 N4634444 N4942352 Female Male Female Male Male Female Female

Address
19, Addison Street, Singapore 150, Gurney Drive, Penang 1015, 15th Street, Singapore 54, Univeristy Park, Johor 24, East 21st Street, Penang PO. Box 49, St. Anne, Selangor I21, University Avenue, Singapore 40, Institutional Area, Malacca 96, BUTL, Negeri Sembilan 54, Desa Hartamas, Kuala Lumpur

Phone Number
019-6789560 012-3456758 019-4488123 016-9058789 019-3254567 019-4498781 012-3232412 016-6781234 014-9087652 012-7878789

Package Check-in CheckID Date out Date

PN-2a PN-2a PN-1a PN-3a PN-3a PN-2a PN-4a PN-3a PN-4a PN-2a 1/10/2009 7/10/2009 3/10/2009 11/10/2009 6/10/2009 8/10/2009 7/10/2009 10/10/2009 1/10/2009 6/10/2009 25/10/2009 31/10/2009 27/10/2009 31/10/2009 2/10/2009 5/10/2009 11/10/2009 13/10/2009 11/10/2009 23/10/2009

630508145088 Male N1121202 N1113727 Female Female

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201109

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Table 1 Clients Profiles Client Client Client ID First Last Name Name
MT010 MT009 MT028 MT006 MT008 MT012 MT014 MT015 MT022 MT030 Mary Mandy Legak Clark Hudson Phelliscia Agatha Gary Krishnan Jeremiah Kwan Handy Lawrence Maslow Karl Boniface Benedict Millan Rueben Boeing

IC/Passport Gender Number

N4875988 AY3344451 Female Male

Address
121, 8th Street, Malacca

Phone Number
012-2344322

Package Check-in CheckID Date out Date

PN-1a PN-4a PN-3a PN-4a PN-4a PN-1a PN-3a PN-2a PN-2a PN-1a 10/10/2009 20/10/2009 28/10/2009 31/10/2009 25/10/2009 30/10/2009 19/10/2009 23/10/2009 1/10/2009 3/10/2009 5/10/2009 10/10/2009 8/10/2009 13/10/2009 9/10/2009 15/10/2009 1/10/2009 7/10/2009 15/10/2009 21/10/2009

730516045175 Male AB162536 N578136 G8980428 N1010257 N4877101 N5268041 Male Male Female Female Male Male

PO Box 1234, Avon, 012-6788765 Penang 67, 28th cross street, 012-1121123 Singapore 1254, West spa, Penang 019-9999998 29, Main Street, Singapore 56, Lodge avenue, Penang 1015, 2nd Street, Kuala Lumpur 4, Mt Lavinia, Sabah 019-2223423 019-1234567 016-9876543 019-8888898

800929146402 Male

678, Gateway, Puchong, 019-5677655 Selangor 231, May Park, Kuala 019-4488881 Lumpur

Table 2 Package Details Package Package Name ID

PN-1a Cameron Highlands Tour

Descriptions
Strawberry Park, Sightseeing, Tea Plantation, Hiking and Natural Habitual Cultural Village, Wind Cave, Santubong Beach, Bako Resort, Shoppings, Nautral Habitual and Top Sport Sea Food Cable Car, Beaches, Shopping, Snorkelling, Natural Habitual, Cycling and Hiking Shooping, Putrajaya, KLCC, Historical Places

Minimum Price
$2000.00

Maximum Price
$10 000.00

Tourist Guide No.

Tg001

PN-2a

Land of Hornbill

$4000.00

$20 000.00

Tg002

PN-3a

Langkawi Island

$3000.00

$15 000.00

Tg003

PN-4a

KL City Tour

$1 500.00

$12 000.00

Tg004

Table 2 Tourist Guide Details Tourist Tourist Guide Name Guide No.
Tg001 Tg002 Tg003 Tg004 Godvin Constantine Hillary Le Sherry Sulaiman Kelly Damian

Language
English and Malay Chinese, English and Japanese Malay and English Chinese and English

Monthly Experience Basic Salary

$2 500.00 $3 500.00 $2 000.00 $1 500.00 5 years 8 years 3 years 2 years

Tips Percentage
$100.00 per client $180.00 per client $80.00 per client $50.00 per client

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201109

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Question 1: Based on the given tables, perform the following tasks: a) Create a database with relevant tables. i) Use appropriate field names, data types, descriptions and field properties. ii) Set appropriate field size for each possible data type. iii) Set limit and data range for any possible fields. You may limit the selection. iv) Set appropriate validation where necessary. v) Set the first field of every table as the primary key. b) Use advance formatting features wherever applicable (e.g. input mask, combo box etc.). Question 2: c) Create suitable forms with relevant sub forms. Choose appropriate types of form(s) and sub form(s). d) The forms to be designed are Client Profiles, Package Details and Tourist Guide Details. e) Modify and arrange proper layout and design for all forms. Question 3: f) Create the following queries. Save each query with its own suitable name. You may name it each query with an appropriate title. Do NOT use terms such as Query i, Query ii etc. As your titles. i) The manager wants to know the names of the clients that will travel from 1st October 2009 to 15th October 2009. Create a query to display all records with relevant fields for clients who will travel during the mentioned dates. ii) Display all records with relevant fields for clients that travel for Cameron Highland Tour and Langkawi Island package. iii) Display all records for female clients, whose first name starts with letter K. iv) Display all relevant fields and records for clients, who are accompany by Tourist Guide Hillary Le. v) The manager decided to reduce the minimum price of their package by 5% as to promote the packages to their clients. Display all records with relevant fields to calculate and display Minimum Price after Promotion in a new column. vi) Display the total basic salary need to be paid by the manager to his entire tourist guide for month October 2009. vii) The manager decided to increase all the salary of the Tourist Guide by 2% starting end of October 2009. Display all records with relevant fields to calculate and display New Basic Salary in a new column. viii) Display all the Tourist Guide that had worked with the company for more than 4 years. ix) Display all records with relevant fields for clients that are paying more than $10,000.00 for the Langkawi Island package. x) Display all the relevant fields and records to show the total number of clients for each package. Sort the number in ascending order. xi) Add another 2 queries based on your own rationale for report object purposes.
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g) Create a report for each query produced above. Choose a suitable report layout and style. Change and modify the design and name of all reports. Question 4: h) Create a switchboard with the following structure: Main Menu: i) Forms y Listing and linking to all the forms. ii) Queries y Listing and linking to all the queries. iii) Reports y Listing and linking to all the reports. iv) Tables y Listing and linking to all the tables. i) Modify the switchboard design. [20 marks] Question 5 (Presentation Slides of Travel Database System): You are required to design a set of Ms Power Point presentation slides to present the Ms Access objects created in Question 1 to 4. The slides should consist the following; a) Screenshots of all of the tables in design view. For each table show the field(s) and the field properties which has been customized, e.g. fields which were set with validation, input mask and (or) format. b) Screenshots of all of the forms and sub forms in form view. For each form or sub form, limit the display to only show one record in each slide. c) Screenshots of all of the queries in query design view. d) Screenshots of reports. Limit to only display 5 best reports. e) In the slides ensure the following: y y The slide should have relevant title. The background is appropriate for the topic. Important: Please do not use the default templates or the wizard. You are to create your own design template in Master Slide. Background should be consistent as in master view. The pictures / graphics are relevant to the topic of each slide and paste appropriately, counterpart with the customized background. The font size for the body of the slide should not be less than 24 pt. There is consistency in each slide in terms of background, font size and type, footer etc. There is a variety of slide layouts within each set with suitable table, charts or clips. Animate the slides appropriately using both Custom Animation and Transitions. Provide any hyperlinks and action buttons within the slides to easily navigate throughout the presentation slides.
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y y

Each slide does not contain too much text. Cite your references on the last slide. [15 marks]

Presentation: During the presentation, each student is to demonstrate an acceptable level of understanding in using the features of the software applications. The student should be able to explain the effort in producing the solution, as well as answer relevant questions pertaining to the work produced. [15 marks] Submission Hardcopy shall include: y Spreadsheet result, spreadsheet formula, spreadsheet chart and the report documentation. y Printed letter for only TWO (2) different clients. y Brochure. y Ms PowerPoint Slides. Softcopy should include: y All Ms Word files (Report documentation, mail merge and brochure). y Ms Excel files (Salary Analysis Workbook). y Ms Access files. y Ms Power Point files.

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201109

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Assessment Criteria Distinction Demonstrate a comprehensive understanding of the features and functions in Ms Office with detailed evidence displayed during presentation. No errors, such as in formulas, were encountered in the documentation with regard to the usage of the package. High level of effort performed, exceptional and thorough knowledge and understanding displayed with regard to facilities and services of the application software. The assignment presented in a professional manner, using not only the basic of the application packages but also various advanced features. In order to obtain a grade at this level, the student should be able to present oral arguments in clear and cogent manner as well as answer most questions confidently. Credit Adequate effort conducted with fair detail of evidence presented. Moderate level of understanding and knowledge displayed with regards to the application software. Good level of documentation presented. Some level of understanding was evident in the documentation and presentation. The assignment should be in professional manner, using some basic applications of the application packages. At this level student should be able to present adequately some oral arguments as well as answer questions with average level of confidence. Pass Low-level effort conducted. Some or basic evidence of understanding and knowledge demonstrated. Satisfactory level of documentation and presentation displayed. Satisfactory or low level of reflection displayed. The assignment is created using hardly any basic applications of the application package, example lack of formatting or insufficient formulas; the student could barely explain the work done and was not able to answer most questions posed.

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201109

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Appendix A
TRAVEL ANALYSIS DOCUMENTATION Page Numbering Bullets and numberings Header and footer Table of Content Acknowledgement Introduction Conclusion Reference Diagrams and illustrations Using various relevant features Explanation on formula Explanation on absolute reference Explanation on conditional formatting Explanation on data validation Explanation on range finder Explanation on brochure Explanation on Mail merge TRAVEL ANALYSIS SPREADSHEET Clients Details worksheet Clients Transaction worksheet Chart worksheet Other worksheets Making use of hyperlink Provide three (3) IF Statement (Tax, Basic Hotel Price, Extra hotel Charges, Surcharge, Discount) Provide absolute reference (Tax, Basic Hotel Price, Extra hotel Charges, Surcharge, Discount) Complete charts Other chart Conditional formatting for: Land of Hornbill package Langkawi Island package Cameron Higland Tour package KL City Tour package Data validation for: Package price should not be less than zero Number of stars should be between 35 Checkout date must be later than the check in date Provide count if based on given conditions Linking worksheet used in related worksheets LETTER AND MAIL MERGE Contain companys logo Contain companys address Contain company name Contain Clients name address Contain Clients address Contain relevant contents Contain Title/Subject of letter Contain Signatory/signature line Contain date Contain header and footer Contain table/bullets & numbering Contain symbol/watermark etc. BROCHURE Contain more than 5 features Contain 4-5 features Contain less than 4 features SPELLING AND GRAMMAR: No error Minimal errors Some errors Obvious errors

Foundation Level 1

Asia Pacific Institute of Information Technology

201109