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Agenda
Help you understand how important the planning is to the success of the GIS Implementation
Now more than ever, short and long term planning are critical to successful on-going GIS Implementation
Technology has evolved and is now more integrated and interdependent than ever before Business needs have evolved and demand better planning to meet those needs
1. 2.
Identify GIS Business Objectives and current Business Processes Determine the Technology and System Infrastructure Readiness to Meet the GIS Business Objectives Determine GIS Database Readiness to Meet the GIS Business Objectives Determine Organization Readiness to Meet the GIS Business Objectives Develop Enterprise GIS Implementation Plan to Meet the GIS Business Objectives Validate the Implementation Plan meets the GIS Business Objectives in R&D Lab
3. 4. 5.
6.
A successful implementation depends on a clear understanding of the organizations GIS business needs, which must be met by the GIS. If the business needs are not met the entire implementation is at risk. While a Business Analyst usually performs these tasks using systematic and proven methods, it is possible to conduct in-house analysis.
What are the GIS Business Needs that support these Critical Success Factors?
We need to integrate our CIS with our GIS in order to stay competitive and be more efficient. We need web access to the same GIS database as desktop users We need to provide remote field inspectors with up-to-date land information We need to integrate infrastructure planning with billing systems We need the planning department, water and sewer departments to share the same property and address information with transportation department.
Examples
Customer numbers are printed out in tabular format to be compared with a plot of our customer locations.
Remote field inspectors currently must make a request to GIS services that print a map of the most recent land data and give it to the field inspectors.
Each department maintains their own property and address information
Examples
Customer numbers will be updated daily in the GIS Remote field inspectors will use handheld GIS to view up-to-date property information in the field and download it to the central GIS database when returning to the office. All departments will have access to the standard city address and property database
Understand the workflow, challenges, and expected outcomes that help solve the problem
The technology is applied to the business problem The technology or how you do that comes next
Document
GIS Business Needs Business Objectives GIS Business Procedures GIS Business Use Case Scenarios
Step 2. Determine the Technology and System Infrastructure Readiness to meet the Business Objectives
The Technology Readiness Assessment should be driven from the Business Need perspective rather than from the technologies capability perspective. The readiness of the system infrastructure (hardware, software and network), are critical to the success of the implementation plan.
This part of the plan addresses the size and number of data servers, application servers, end-user desktops, and the expected network traffic or capacity.
May require purchasing considerations.
Breakdown
Data Server configuration sizing and compatibility Web Server configuration sizing and compatibility
These are not limitations created by current hardware. It is information generated as a result of meeting the business needs.
Number of web viewers Number of desktop viewers/editors/analysts Underlying Software dependencies (RDBMS, Servlet Exec, Apache, VB, etc) Number of licenses in each system environment for testing custom applications on new software releases and data releases
Bandwidth requirements Communication protocols based on system design Location of web servers to data servers File transfer vs. transaction based methods Assess nature and amount of anticipated application traffic
Use the outcomes from step 1 to determine which Business Objectives should be targeted for a specific technical solution. Match the appropriate technology solution to the individual user or business need
This task implies some level of prioritization based on the entire organizations needs.
Determine the type of technology needed based on the Use Case Scenarios
Identify which Business Objectives the technology is intended to fulfill Determine if any existing technologies should be replaced
Document
Technology Readiness Assessment HW/SW/Network configuration review System Design
Data is a critical element of the success of the GIS Implementation Plan. The quality and availability of the data will determine whether the technology will work correctly and whether the GIS Business Objectives will be met. After the GIS data requirements have been identified, an assessment of readiness of the data to meet these requirements must be conducted. This assessment should not only address the completeness and accuracy of the data, but also the usefulness of the data to meet the GIS Business Objectives. In addition, data preparation procedures should be identified to complete the GIS Database Readiness.
Use Case Scenarios in Step 1 will help identify what data is needed The Identified Data Requirements in Step 3 will help determine how the data needs to be structured Inventory the spatial data sets necessary to meet the GIS Business Objectives Inventory the non-spatial data sets necessary to meet the GIS Business Objectives Identify metadata to be used in the assessment Identify pilot area if necessary
Assess the geographic data sets to meet the GIS data requirements
Quantitative Assessment
- Completeness of Geographic area - Completeness of Attribute data
Qualitative Assessment
- Geographic Resolution - Locational Accuracy - Compatible Format - Overall Usefulness
Gap Analysis
- Identify what geographic data is missing - Identify what attribute data is missing
Document the Conceptual and Physical Database Design in a diagram Conduct a Conceptual Database Design Review with application, data and system infrastructure team members Verify the Database Design will meet the GIS Business Objectives
Determine if a data migration is necessary Determine if data clean-up is necessary Determine how to complete any missing data Develop data maintenance procedures Versioning/Long-transaction policies and techniques Data replication and synchronization implications
Populate the database design with the identified geographic data sets in a prototype database
Document
Database Assessment Data Model
Organizational Readiness is the sufficient preparation of the organization to implement the GIS. This can mean changing current work processes that occur in isolation of each other, re-defining roles and responsibilities, skills assessment for technical staff and developing a training plan.
Breakdown
Prepare organization support structure Assess user skill levels and identify Training needs
Leadership Role
- Provide Vision for the Implementation - Provide Direction for the Implementation
Determine technical skill requirements for each category Determine technical staff proficiency in each category Identify knowledge gaps
Determine who has received training in each category Determine if training on current versions of technology is necessary
Data Maintenance Procedures Database support procedures Web support procedures Application and Database Development procedures Designated individual for the purchase of hardware and software
Proof-of-Concept Prototype Development Pilot project Production schedules Application Version Control
The next step in preparing for implementation is to synthesize the information from the previous planning steps into a plan that can be implemented. This plan should provide management staff with the information necessary to make appropriate decisions during the deployment stage of the implementation.
Document the results of each of the tasks previously identified in this implementation guide
GIS Business Needs Document Technology Readiness Assessment Document Functional Requirement Document System Design Document Database Assessment Document GIS Support Procedures GIS Training Plan
Abbreviate tasks if appropriate Eliminate or add to tasks to fit your organizational needs
For Example Needs assessment is complete, accurate and up to date Hardware review recently completed
HW/SW needs to be in place soon after training is completed. Organizational support structure needs to be in place before application or data is released in production
Hiring freeze will not allow me to provide DBA support Current Data Server is not adequate for our GIS Business Objectives Existing support staff is not adequately trained
Schedule Tasks Set Milestones Assign responsibilities Document Dependencies Establish budget
Step 6. Validate that the Implementation Plan can meet the GIS Business Objectives in R&D Lab
All of the implementation planning previously completed needs to be validated in a Development or Test system environment.
Validation can be focused on data, technology, organizational procedures, or the entire system design.
Identify staff required Identify technical resources required Develop functional test matrix
System environment and testing configuration Pre and post conditions Performance metrics Unexpected anomalies
2. Leverage COTS (Commercial Off The Shelf) technology to minimize the complexity of the IT environment
3. Periodically review hardware and network environment 4. Minimize the complexity of the IT environment 5. Establish separate environments
1. 2.
Identify GIS Business Objectives and Business Processes Determine the Technology and System Infrastructure Readiness to meet the GIS Business Objectives
3.
4. 5. 6.
7.
Keys to success
Thank You!
Questions?