PHEI Guidebook

GETTING STARTED
PRIVATE HIGHER EDUCATION INSTITUTION (PHEI)

BUSINESS IN MALAYSIA
GETTING STARTED

GETTING STARTED

Note: All information in this Guidebook is current as of 1st December 2009
Stage 2 : Pre-Operational Approvals

10 11 12 13 14 15 16 17 18 19
Premise Licence ....................................................................................... 31 Advertisement Licence ............................................................................ 32 Composite Licence - for Businesses in Campus ...................................... 32 External Advertising Permit ..................................................................... 33 Certificate of Registration ........................................................................ 34 Registration of PHEI Chief Executive........................................................ 34 Teaching Permit for Local and Foreign Teaching Staff.............................. 35 Approval to Employ Expatriate ................................................................ 36 Visa Application (Expatriate).................................................................... 37 Endorsement of Employment Pass/ Visit Pass (Temporary Employment) ....................................................................... 38 Dependant Pass (Expatriate) ................................................................... 39 Recommendation for the Application of Employment Pass for Expatriate Teacher/ Lecturer/ Chief Executive in PHEI ........................... 40 Recommendation for the Application of Recruitment of International Students .................................................... 41 Approval for Recruitment of International Students ................................ 42 Endorsement of Approval for Student Pass ............................................. 42 Student Pass Approval .............................................................................43 Student Pass Sticker ................................................................................44 Approval for Application of Pass Extension (for Students Family) .......... 45 Special Pass Approval............................................................................... 45 Corporate Taxpayer Registration with IRBM............................................. 46 Employer Registration with IRBM............................................................. 48 Employer Registration with EPF ............................................................... 49 Member Registration with EPF ................................................................. 50 Employer Registration with SOCSO ......................................................... 51 Employee Registration with SOCSO ........................................................ 51 Publication Permit .................................................................................... 53
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TABLE OF CONTENT
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25 26 27 28 29 30
1 2 3
Approval of Company Name ....................................................................16 Certificate of Incorporation/ Certificate of Registration ...........................16 Letter of Invitation (Only for University/ College University or Foreign University Branch Campus) .........................................................21 Approval for Establishment of PHEI .........................................................22 Approval for Appointment of PHEI Chief Executive .................................24 Approval for Draft of Institutional Constitution .......................................25 Approval for Companys Memorandum and Article ..................................26 Approval to Conduct Courses ..................................................................27 Certification of Provisional Accreditation .................................................28
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4 5 6 7 8 9
Stage 3 : Operational Approval

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Certification of Accreditation ................................................................... 57
Getting Started: Private Higher Education Institution (PHEI) Business in Malaysia
Stage 4 : Additional Approvals

37 38 39 40 41 42 43 44 45
Approval to Conduct Additional Courses ................................................. 61 Approval of Amendment of Courses Requirement .................................. 62 Application for Fee Increase .................................................................... 63 Approval of Change of Institutions Name ............................................... 64 Approval of Amendment of Companys Equity......................................... 65 Approval of Change of Premise ............................................................... 66 Approval of Additional Premise ............................................................... 67 Cancellation of Registration of PHEI Chief Executive ............................... 68 Extension of Period for Teaching Permit of Local and Foreign Teaching Staff ...................................................................... 69 Recommendation for the Application for Extension of Employment Pass for Expatriate Teacher/ Lecturer/ Chief Executive in PHEI .............. 70 Application for Extension of Employment Pass for Expatriate Staff/ Executive in PHEI .................................................. 71 External Advertising Licence/ Permit ....................................................... 72
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Acknowledgement ............................................................................. 74 Appendix .................................................................................................76
OVERVIEW
OVERVIEW
Higher education has become a vibrant business in Malaysia and it is of paramount importance to cultivate the creative and innovative intellectual human capitals that are needed for the future growth of the economy. Today, higher education is no longer the privilege of the wealthy few, but providing opportunities to all qualified students, both locally and internationally. The demand for education will rise as people or parents have higher aspirations for their childrens future. With the ever-growing demand for public higher education due to the democratisation of education, especially secondary education, public institutions faced serious challenges of operating within the constraints of their limited allocations given by the government. This had prompted the government to encourage private institutions to play a more active role in the higher education sector through various policy and regulatory amendments as well as in supporting these institutions to increase their capacity. As a result, these initiatives have strengthened and enhanced the private institutions role as higher education providers in Malaysia. The demand for private higher education in Malaysia will continue to rise due to rising population of high school leavers and rising costs of providing public higher education. In Malaysia, the private higher education institutions grew significantly. As of 31st October 2009, there were 20 private universities, 20 college universities, 5 branch campuses and 470 colleges in the country. This Guidebook will provide information for companies on how to comply and undergo the number of approvals involved in setting up private higher education institutions business. Generally, companies that wish to establish a private higher education institution such as university, college university or branch campus as well as college in Malaysia are required to submit appropriate application and obtain approval from the Ministry of Higher Education through the Private Higher Education Management Sector. It is hoped that this Guidebook will provide a comprehensive reference to the companies that are interested to start a new private higher education institution business in this country.
STAGES OF APPROVALS IN STARTING THE PRIVATE HIGHER EDUCATION INSTITUTIONS (PHEI) BUSINESS
On the assumption that the private higher education institution building is completed and ready to be occupied, a PHEI operator is required to apply a minimum of 36 approvals* and up to a maximum of 48 approvals, depending on the number of academic activities operator intends to provide in the PHEI. The 48 approvals can be categorised into 4 stages as follows: STAGE Stage 1 : Company/ PHEI Establishment Stage 2 : Pre-Operational Approvals Stage 3 : Operational Approval Stage 4 : Additional Approvals TOTAL NO. OF APPROVALS 9 26 1 12 48
Note: *Approvals include licences, permits, registrations and letters. Stage 1 to Stage 3 covers the minimum 36 approvals. Stage 4 covers 12 additional approvals that can be applied separately if the PHEI operator intends to include additional academic activities. Summary of approvals in all four (4) stages is shown in Diagram 1.
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Diagram 1: The Summary of Approvals for PHEI Business
STAGE 1
COMPANY / PHEI ESTABLISHMENT
1. Approval of Company Name 2. Certificate of Incorporation/ Certificate of Registration 3. Letter of Invitation (Only for Universities/ College Universities/ Foreign Universities Branch Campuses) 4. Approval for Establishment of PHEI 5. 6. 7. 8. 9. Approval for Appointment of PHEI Chief Executive Approval for Draft of Institutional Constitution Approval for Companys Memorandum and Article Approval to Conduct Courses Certification of Provisional Accreditation
PRE-OPERATIONAL APPROVALS
STAGE 2
Premise Licence Advertisement Licence Composite Licence - for Businesses in Campus External Advertising Permit Certificate of Registration Registration of PHEI Chief Executive Teaching Permit for Local and Foreign Teaching Staff Approval to Employ Expatriate Visa Application (Expatriate) Endorsement of Employment Pass/ Visit Pass (Temporary Employment) 20. Dependant Pass (Expatriate) 21. Recommendation for the Application of Employment Pass for Expatriate Teacher/ Lecturer/ Chief Executive In PHEI
10. 11. 12. 13. 14. 15. 16. 17. 18. 19.
STAGE 3
OPERATIONAL APPROVAL
22. Recommendation for the Application of Recruitment of International Students 23. Approval for Recruitment of International Students 24. Endorsement of Approval for Student Pass 25. Student Pass Approval 26. Student Pass Sticker 27. Approval for Application of Pass Extension (for Students Family) 28. Special Pass Approval 29. Corporate Taxpayer Registration with IRBM 30. Employer Registration with IRBM 31. Employer Registration with EPF 32. Member Registration with EPF 33. Employer Registration with SOCSO 34. Employee Registration with SOCSO 35. Publication Permit
36. Certification of Accreditation
37. 38. 39. 40. 41. 42. 43. 44.
Approval to Conduct Additional Courses Approval of Amendment of Courses Requirement Application for Fee Increase Approval of Change of Institutions Name Approval of Amendment of Companys Equity Approval of Change of Premise Approval of Additional Premise Cancellation of Registration of PHEI Chief Executive
45. Extension of Period for Teaching Permit of Local and Foreign Teaching Staff 46. Recommendation for the Application for Extension of Employment Pass for Expatriate Teacher/ Lecturer/ Chief Executive in PHEI 47. Application for Extension of Employment Pass for Expatriate Staff/ Executive in PHEI 48. External Advertising Licence/ Permit
COMPANY/ PHEI ESTABLISHMENT
STAGE 1:
STAGE 1 : COMPANY/ PHEI ESTABLISHMENT

For the purpose of conducting a business in Malaysia, the most common type of company incorporated under the Companies Act 1965 (CA) is a company limited by shares. It may be incorporated as a private company or public company. The requirements to form a company are: i. A minimum of two subscribers to the shares of the company (Section 14 CA); ii. A minimum of two directors (Section 122 CA); and iii. A company secretary who can either be: An individual who is a member of a professional body prescribed by the Minister of Domestic Trade and Consumer Affairs; or An individual licensed by the Companies Commission of Malaysia (CCM). Both the directors and company secretary shall have their principal or only place of residence within Malaysia. To start the private higher education institution business, this Guidebook shall outline the incorporation procedures of a local company limited by shares and also the registration procedures of a foreign branch company. A private higher education institution has to apply for two approvals, namely the Approval of Company Name followed by the Certificate of Incorporation (local company) or Certificate of Registration (foreign company).
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ii.
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Approval of Company Name Certificate of Incorporation/ Certificate of Registration
Form 48A (Statutory Declaration by a Director or Promoter Before Appointment)
The director or promoter declares under oath that:

iii.
A. Incorporation Procedures of a Local Company a. Name Search with CCM and Application for Name A name search must be conducted to determine the availability of the proposed companys name. The steps involved are: i. ii. iii. Completion and submission of Form 13A of the CA; (Request for Availability of Name) to CCM; and Payment of RM30.00 fee for each name applied.
He/ she is not a bankrupt; and He/ she has not been convicted and imprisoned for the prescribed offences. Form 6 (Declaration of Compliance):
This declaration states that all the requirements of the CA have been complied with. It must be signed by the company secretary who handles the registration and is named in the Memorandum and Articles of Association. iv. Additional documents: Original Form 13A; A copy of the letter from CCM approving the company name; and A copy of the identity card of each director and company secretary.
When the proposed companys name is approved by CCM, it shall be valid for three (3) months from the date of approval. This process can also be done by using the e-Lodgement services via the website www.malaysia.gov.my or www.ssm.com.my. Approval Duration The approval duration for companys name is one (1) day. b. Lodgement of Incorporation Documents The following documents must be submitted to CCM within three (3) months from the date of approval of the companys name: i. Memorandum and Articles of Association: An original copy of the Memorandum and Articles of Association shall each be stamped at RM100.00. Stamps are affixed at the Inland Revenue Boards stamp office. The first directors and secretaries shall be named in the Memorandum and Articles of Association. The subscribers to the companys shares shall sign the Memorandum and Articles of Association in front of a witness. Table A of the Fourth Schedule in the Company Act can be adopted as the Articles of Association of the company (Section 30 CA).
This process can also be done by using the e-Lodgement services via the website www.malaysia.gov.my or www.ssm.com.my. Registration Fees Each application for the incorporation of a company shall be accompanied with payment as per schedule below: Authorised Share Capital (RM) Up to 100,000 100,001 - 500,000 500,001 - 1 million 1,000,001 - 5 million 5,000,001 - 10 million 10,000,001 - 25 million 25,000,001 50 million 50,000,001 100 million 100,000,001 and above Fees (RM) 1,000 3,000 5,000 8,000 10,000 20,000 40,000 50,000 70,000
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Approval Duration The approval duration for the incorporation of a local company is one (1) day. A Certificate of Incorporation (Form 9) will be issued by CCM upon compliance with procedures and submission of completed documents. B. Registration Procedures of a Foreign Company A foreign company may carry on a PHEI business in Malaysia by either:
b. Lodgement of Registration Documents The following registration documents must be submitted to CCM within three (3) months from the date of approval of the companys name: i. A certified copy of the certificate of incorporation or registration of the foreign company; ii. A certified copy of the foreign companys charter, statute or Memorandum and Articles of Association or other instrument defining its constitution; iii. Form 79 (Return By Foreign Company Giving Particulars Of Directors and Changes Of Particular); Note: If the list includes directors residing in Malaysia who are members of the local board of directors of the foreign company, a memorandum stating their powers must be executed by or on behalf of the foreign company and submitted to CCM. iv. A memorandum of appointment or power of attorney authorising the person(s) residing in Malaysia, to accept on behalf of the foreign company any notices required to be served on such foreign company; v. Form 80 (Statutory Declaration By Agent Of Foreign Company); and vi. Additional documents consisting of:
Incorporating a local company with CCM; or Registering the foreign company in Malaysia with CCM.
Foreign company is defined under the CA as: i. ii. A company, corporation, society, association or other body incorporated outside Malaysia; or An unincorporated society association, or other body which under the law of its place of origin may sue or be sued, or hold property in the name of the secretary or other officer or the body or association duly appointed for that purpose and which does not have its head office or principal place of business in Malaysia.
a. Name Search With CCM and Application for Name A name search must be conducted to determine the availability of the proposed companys name. The steps involved are: i. ii. Completion and submission of Form 13A of the CA Request For Availability; and Payment of RM30.00 fee for each name applied.
The original Form 13A; and A copy of the letter from CCM approving the name of the foreign company.
The proposed companys name intended for registration of the foreign company should be the same as registered in its country of origin. When the proposed company name is approved by CCM, it shall be valid for three (3) months from the date of approval. Approval Duration The approval duration for companys name is one (1) day.
Note: If any of the described registration documents are in languages other than Bahasa Malaysia or English, a certified translation of such documents in Bahasa Malaysia or English shall be required.
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Registration Fees Registration fees shall be as per the payment schedule below: Authorised Share Capital (RM) Up to 100,000 100,001 - 500,000 500,001 - 1 million 1,000,001 - 5 million 5,000,001 - 10 million 10,000,001 - 25 million 25,000,001 50 million 50,000,001 100 million 100,000,001 and above Fees (RM) 1,000 3,000 5,000 8,000 10,000 20,000 40,000 50,000 70,000
Letter of Invitation (Only for University/ College University or Foreign University Branch Campus)
The Minister of Higher Education may invite any proposed applicant to submit an application to establish/ upgrade PHEI institution with the status of a University, College University or Foreign University Branch Campus. Approving Authority Ministry of Higher Education (MOHE). Laws and Regulations Private Higher Educational Institutions Act 1996 (Act 555) and Regulations made thereunder. Application Process 1. Applicant is required to submit the application for approval to establish (including upgrading) a PHEI with the status of a University, College University or Foreign University Branch Campus to the Minister on his invitation to do so; If the application/ proposal is accepted, the applicant shall be called for a comprehensive presentation to the panel; and The Letter of Invitation will be issued to the applicant after the approval by Minister.
Note: i. In determining the amount of registration fees, the nominal share capital of the foreign company should first be converted to the Malaysian currency (Ringgit Malaysia) at the prevailing exchange rate and ii. In the event a foreign company does not prescribe any share capital, a flat rate of RM1,000 shall be paid to CCM. Approval Duration The approval duration for registration of a foreign company is one (1) day. A Certificate of Registration (Form 83) will be issued by CCM upon compliance with procedures and submission of completed documents. Note: Foreigners are advised to seek the services of an advocate and solicitor, an accountant or a practicing company secretary for further assistance. For further details, please contact: Companies Commission of Malaysia Level 2 & 10-19, Putra Place, 100, Jalan Putra, 50622 KUALA LUMPUR Tel: 03-4047 6000 Fax: 03-4047 6317 Hotline: 03-4047 6111/6222 Email: enquiry@ssm.com.my Website: www.ssm.com.my
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Approval Duration The Letter of Invitation will be issued within one (1) month after approval by Minister. Validity Period The Letter of Invitation is valid for one (1) year. For further details, please contact: Registration and Standards Division Private Higher Education Management Sector Higher Education Department Ministry of Higher Education (MOHE) Level 5, Block 1, PjH Tower, Precint 2 Federal Government Administrative Centre 62100 PUTRAJAYA Tel: 03-8884 4786 Fax: 03-8884 4794 Website: www.jpt.mohe.gov.my
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c.
Approval for Establishment of PHEI
Three (3) copies of financial report or constitutional documents (Form 24 and/ 32A and 49) verified through statutory declaration, audited account and Profit and Loss Account and latest annual report.
This application can be made by the applicant for establishment approval. A prior approval from Minister should be obtained for the establishment of a PHEI. Approving Authority Ministry of Higher Education (MOHE). Laws and Regulations Private Higher Educational Institutions Act 1996 (Act 555) and Regulations made thereunder. Application Process An applicant who has been invited by the Minister may submit an application under Section 6 of the Act to the Registrar General for the establishment (including upgrading) of a private higher education institution with the status of a University, College University or Foreign University Branch Campus. The applicant is required to submit the application for establishment of PHEI to the Registrar General on the prescribed form and in the prescribed manner accompanied by the fee together with particulars and documents required in Sections 6 and 7 of the Act. The applicant is required to submit the application for establishment (including upgrading) of PHEI by filling in the following forms: a. b. Application Form to Establish Private Higher Education Institution with the status of University/ College University/ Branch Campus Status (KP/ JPS.IPTS (Pen) I); or Application Form to Establish Private Higher Education Institution without the status of University/ College University/ Branch Campus Status (KP/ JPS.IPTS (Pen) II).
In addition to the above procedures, the following is necessary for the establishment of PHEI approval: i. ii. If the application proposal is accepted, the applicant shall be invited for a comprehensive presentation; If the application satisfies all requirements, Letter of Approval for establishment will be issued.
The applicant must adhere to additional procedures and documents as specified in the above-mentioned forms. Approval Duration If the application is successful, the Letter of Approval will be issued within one and a half (1) months from the date of the Letter of Complete Application issued by MOHE. Validity Period The Letter of Approval for the establishment of PHEI is valid for three (3) years. For further details, please contact: Registration and Standards Division Private Higher Education Management Sector Higher Education Department Ministry of Higher Education (MOHE) Level 5, Block 1, PjH Tower Precint 2, Federal Government Administrative Centre 62100 PUTRAJAYA Tel: 03-8884 4786 Fax: 03-8884 4794 Website: www.jpt.mohe.gov.my
The application must be submitted together with the following documents: a. b. Three (3) copies of the institution establishment plan and maintenance comprehensive plan; Three (3) copies of the institutional constitution draft; and
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Approval for Appointment of PHEI Chief Executive
Approval for Draft of Institutional Constitution
Every PHEI shall appoint a Chief Executive. Approving Authority Ministry of Higher Education (MOHE). Laws and Regulations Private Higher Educational Institutions Act 1996 (Act 555) and Regulations made thereunder. Application Process The applicant is required to nominate a candidate for the approval of appointment of PHEI chief executive position through a formal letter. The following documents are necessary for the application: a. b. c. d. Letters of Appointment from the Board of Directors; Letters of Acceptance; Academic Certificates; and Curriculum Vitae.
This application should be made to get the approval for Draft of Institutional Constitution and every institution must be managed in strict accordance with its constitution. If there is any changes, PHEI should notify the Registrar General. Approving Authority Ministry of Higher Education (MOHE). Law and Regulations Private Higher Educational Institutions Act 1996 (Act 555) and Regulations made thereunder. Application Process Applicant is required to submit the application for the approval for Draft of Institutional Constitution to the Registration and Standards Division, Higher Education Department, MOHE through a formal letter. Approval Duration (Decision on Application) The decision on the application for the Letter of Invitation will be issued within seven (7) days from the date of Letter of Complete Application issued by MOHE. Validity Period Validity period is indefinite until further changes are requested. For further details, please contact: Registration and Standards Division Ministry of Higher Education (MOHE) Private Higher Education Management Sector Higher Education Department Level 5, Block 1, PjH Tower Precint 2, Federal Government Administrative Centre 62100 PUTRAJAYA Tel: 03-8884 4786 Fax: 03-8884 4794 Website: www.jpt.mohe.gov.my
Priorities are given to individuals with experience in education. Approval Duration The approval will be issued within seven (7) days from the date of submission of complete application. Validity Period Validity period is indefinite until further changes are requested. Every PHEI shall be managed in strict accordance with its constitution. For further details, please contact: Registration and Standards Division Private Higher Education Management Sector Higher Education Department Ministry of Higher Education (MOHE) Level 5, Block 1, PjH Tower Precint 2, Federal Government Administrative Centre 62100 PUTRAJAYA Tel: 03-8884 4786 Fax: 03-8884 4794 Website: www.jpt.mohe.gov.my
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Approval for Companys Memorandum and Article
Approval to Conduct Courses
This application should be submitted in order to get the approval for Companys Memorandum and Article. If there is any change, PHEI should notify the Registrar General. Approving Authority Ministry of Higher Education (MOHE). Laws and Regulations Private Higher Educational Institutions Act 1996 (Act 555) and Regulations made thereunder. Application Process This application is attached together with Form KP/JPS.IPTS (Pen I) or KP/JPS.IPTS (Pen II). Approval Duration The letter on the decision of the approval will be issued within seven (7) days from the date of Letter of Complete Application issued by MOHE. Validity Period Validity period is indefinite until further changes are requested. For further details, please contact: Registration and Standards Division Private Higher Education Management Sector Higher Education Department Ministry of Higher Education (MOHE) Level 5, Block 1, PjH Tower Precint 2, Federal Government Administrative Centre 62100 PUTRAJAYA Tel: 03-8884 4786 Fax: 03-8884 4794 Website: www.jpt.mohe.gov.my
This application should be made when the PHEI wishes to conduct/ run courses. Approving Authority Ministry of Higher Education (MOHE). Laws and Regulations Private Higher Educational Institutions Act 1996 (Act 555) and Regulations made thereunder. Application Process The applicant is required to submit the application for the approval to conduct courses and studies by filling in the following forms: a. b. Application to Conduct Courses and Studies Form A KP/ JPS (Kur) I; and Code of Practice for Programme Accreditation MQA-01 with effect from 1 January 2009.
Approval Duration The approval will be issued by Private Higher Education Management Sector, Higher Education Department within twenty-three (23) weeks from the date of submission of complete application to Malaysian Qualifications Agency (MQA). Validity Period Five (5) years. For further details, please contact: Registration and Standards Division Private Higher Education Management Sector Higher Education Department Ministry of Higher Education (MOHE) Level 5, Block 1, PjH Tower Precint 2, Federal Government Administrative Centre 62100 PUTRAJAYA Tel: 03-8884 4786 Fax: 03-8884 4794 Website: www.jpt.mohe.gov.my
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Certification of Provisional Accreditation
Provisional Accreditation is an assessment exercise to determine whether a programme has met the minimum quality requirements prior to full accreditation. Approving Authority Malaysian Qualifications Agency (MQA). Laws and Regulations Lembaga Akreditasi Negara Act 1996 Lembaga Akreditasi Negara Regulations (Accreditation of Certificates, Diplomas and Degrees) 1997 Malaysian Qualifications Agency Act 2007 Malaysian Qualifications Agency (Prescribed Forms) Regulations 2010 Application Process Application for Certificate of Provisional Accreditation must be made by using Form A - Application for Certificate of Provisional Accreditation of Programmes or Qualifications which is available at the MQA. The form can also be downloaded from www.mqa.gov.my. The application must be submitted with the following documents: a. b. c. Four (4) hardcopies and four (4) softcopies of MQA-01 documents or relevant documents required by MQA or professional body; A copy of the certificate of establishment of institution or proof of establishment from Higher Education Department, MOHE or other approving authority; and Demand draft (original and copy).
PRE-OPERATIONAL APPROVALS
STAGE 2 :
Approval Duration Certificate of Provisional Accreditation will be issued within fifteen (15) weeks from the date of submission of complete application. Validity Period The validity period may range from one (1) to five (5) years depending on the level and programme discipline. For further details, please contact: Malaysian Qualifications Agency (MQA) Level 14B, Menara PKNS-PJ 17, Jalan Yong Shook Lin 46050 PETALING JAYA SELANGOR DARUL EHSAN Tel: 03-7968 7002 Fax: 03-7956 9496 Website: www.mqa.gov.my
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STAGE 2 : PRE-OPERATIONAL APPROVALS

In this stage, a PHEI operator has to seek approvals from seven (7) agencies, namely local authorities, Ministry of Higher Education, Ministry of Home Affairs, Immigration Department of Malaysia, Inland Revenue Board of Malaysia, Employees Provident Fund and Social Security Organisation.
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Premise Licence
A PHEI operator is required to apply for Premise Licence. Approving Authority Respective Local Authorities. Laws and Regulations Local Authority By-Laws. Application Process The application for Premise Licence can be made together with signboard advertisement licence simultaneously. Application forms are available on the website www.epbt.gov.my or can be obtained at the counter of respective local authorities.
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Approval Duration The approval will be issued within seven (7) days from the date of submission of complete application. Validity Period One (1) year. For further details, please contact: Respective Local Authorities as per Appendix.
Approving Authority Respective Local Authorities. Laws and Regulations Local Authority By-Laws. Application Process The application can be made together with premise licence simultaneously. Application forms are available on the website www.epbt.gov.my or can be obtained at the counter of respective local authorities. Approval Duration The approval will be issued within seven (7) days from the date of submission of complete application. Validity Period One (1) year. For further details, please contact: Respective Local Authorities as per Appendix.
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Advertisement Licence
A PHEI operator is required to apply for Advertisement Licence. Approving Authority Respective Local Authorities. Laws and Regulations Local Authority By-Laws. Application Process The application can be made together with premise licence simultaneously. Application forms are available on the website www.epbt.gov.my or can be obtained at the counter of respective local authorities. Approval Duration The approval will be issued within seven (7) days from the date of submission of complete application. Validity Period One (1) year. For further details, please contact: Respective Local Authorities as per Appendix.
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External Advertising Permit
A PHEI operator is required to apply for External Advertising Permit. Approving Authority Respective Local Authorities. Laws and Regulations Local Authority By-Laws. Application Process The application can be made together with premise licence simultaneously. Application forms are available on the website www.epbt.gov.my or can be obtained at the counter of respective local authorities. Approval Duration The approval will be issued within seven (7) days from the date of submission of complete application. Validity Period One (1) year. For further details, please contact: Respective Local Authorities as per Appendix.
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Composite Licence - for Businesses in Campus
A PHEI operator is required to apply for Composite Licence to carry out academic activities in campus.
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Certificate of Registration
Approving Authority Ministry of Higher Education (MOHE). Laws and Regulations Private Higher Educational Institutions Act 1996 (Act 555) and Regulations made thereunder. Application Process The applicant is required to submit the application for the Registration of PHEI Chief Executive together with Form D KP/ JPS.IPTS (Dft/ EKs) Application for Registration of Private Higher Education Institution Chief Executive. The applicant is also required to fulfil all other procedures and supporting documents as specified in the above-mentioned form. Approval Duration The Certificate of Registration of PHEI Chief Executive will be issued within two (2) days from the date of receipt of complete submission. Validity Period Validity is indefinite until further changes are requested. For further details, please contact: Registration and Standards Division Private Higher Education Management Sector, Higher Education Department Ministry of Higher Education (MOHE), Level 5, Block 1, PjH Tower, Precint 2, Federal Government Administrative Centre 62100 PUTRAJAYA Tel: 03-8884 4786 Fax: 03-8884 4794 Website: www.jpt.mohe.gov.my
This application is to be made once the establishment of new PHEI is approved or during renewal of the registration. Approving Authority Ministry of Higher Education (MOHE). Laws and Regulations Private Higher Educational Institutions Act 1996 (Act 555) and Regulations made thereunder. Application Process The applicant is required to submit the application for the Certificate of Registration together with Form A KP/ JPS.IPTS (Dft) Application for Registration of Private Higher Education Institution. The applicant is also required to fulfil all other procedures and supporting documents as specified in the above-mentioned form. Approval Duration The Certificate of Registration of PHEI will be issued within thirty (30) days. Validity Period The certificate is valid for five (5) years. For further details, please contact: Registration and Standards Division Private Higher Education Management Sector, Higher EducationDepartment Ministry of Higher Education (MOHE) Level 5, Block 1, PjH Tower Precint 2, Federal Government Administrative Centre 62100 PUTRAJAYA Tel: 03-8884 4786 Fax: 03-8884 4794 Website: www.jpt.mohe.gov.my
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Teaching Permit for Local and Foreign Teaching Staff
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Registration of PHEI Chief Executive
Every local and foreign (part time and full time) teaching staff should possess a Teaching Permit. Approving Authority Ministry of Higher Education (MOHE).
This application is to be made when registering an individual appointed as Chief Executive.
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Laws and Regulations Private Higher Educational Institutions Act 1996 (Act 555) and Regulations made thereunder. Application Process The applicant is required to submit Form A KP/ JPS (Permit/ Teacher) I Application for Teaching Permit. The applicant is also required to fulfil all other procedures and supporting documents as specified in the above-mentioned form. Approval Duration The Permit to Teach will be issued within five (5) days from the date of Letter of Complete Application issued by MOHE. Validity Period Validity period for local applicant is five (5) years and for foreign applicant is according to validity of applicants working permit. For further details, please contact: Registration and Standards Division Private Higher Education Management Sector Higher Education Department Ministry of Higher Education (MOHE) Level 5, Block 1, PjH Tower, Precint 2, Federal Government Administrative Centre 62100 PUTRAJAYA Tel: 03-8884 4786 Fax: 03-8884 4794 Website: www.jpt.mohe.gov.my
Application Process The applicant is required to submit: a. b. Form DP10; Cover letter from the PHEI explaining the activities of the PHEI and justification to employ Expatriate; c. Recommendation letter from MOHE; d. Trade licence from local authority; e. Resume of Expatriate and photocopy of academic qualifications; f. A copy of Form 9 (Certificate of Incorporation of Company); g. A copy of Form 24 (Return of Allotment of Shares); and h. A copy of Form 49 (Return Giving Particulars in Register of Directors, Managers and Changes of Particulars). Copies of Form 9, Form 24 and Form 49 should be certified by CCM. Approval Duration Seven (7) days from the date of submission of complete application. Validity Period One (1) to five (5) years. For further details, please contact: Headquarters of the Immigration Department of Malaysia Level 1-7, Block 2G4 (Podium) No 15, Persiaran Perdana, Precint 2, 62550 PUTRAJAYA Tel: 03-8880 1000 Fax: 03-8880 1200 Website: www.imi.gov.my
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Approval to Employ Expatriate
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Visa Application (Expatriate)
A PHEI operator who intends to employ Expatriate must apply for the related approval. Approving Authority Immigration Department of Malaysia. Laws and Regulations Immigration Regulations 1963.
A PHEI operator who intends to employ Expatriate is required to apply for visa. Approving Authority Immigration Department of Malaysia. Laws and Regulations Immigration Regulations 1963.
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Application Process The applicant is required to submit: a. b. c. d. Completed Form DP11 attached with a Expatriate; Photocopy of Expatriates passport; Personal Bond; and Offer and acceptance letter from the PHEI. photograph of the
c. d.
Photocopy of the Expatriates passport; and Endorsement letter from the PHEI.
Approval Duration The approval will be issued within three (3) days from the date of submission of complete application. Validity Period One (1) to five (5) years. For further details, please contact: Headquarters of the Immigration Department of Malaysia Level 1-7, Block 2G4 (Podium) No 15, Persiaran Perdana, Precint 2, 62550 PUTRAJAYA Tel: 03-8880 1000 Fax: 03-8880 1200 Website: www.imi.gov.my
Approval Duration The approval will be issued within three (3) days from the date of submission of complete application. Validity Period One (1) to five (5) years. For further details, please contact: Headquarters of the Immigration Department of Malaysia Level 1-7, Block 2G4 (Podium) No 15, Persiaran Perdana, Precint 2, 62550 PUTRAJAYA Tel: 03-8880 1000 Fax: 03-8880 1200 Website: www.imi.gov.my
20
Dependant Pass (Expatriate)
19
Endorsement of Employment Pass/ Visit Pass (Temporary Employment)
Dependant Pass will be issued to Expatriates who intend to bring the family along. Approving Authority Immigration Department of Malaysia. Laws and Regulations Immigration Regulations 1963. Application Process The applicant is required to submit: a. b. c. d. e. f. Completed Form DP11A attached with a recent passport size photograph of the dependant; Letter of Authorisation from the PHEI; Photocopy of dependants passport; Photocopy of the Expatriate/ principals passport; Proof of marriage; and Children birth certificates.
A PHEI operator who intends to employ Expatriate to work in the PHEI is required to apply for endorsement and subsequently for the Employment Pass/ Visit Pass (Temporary Employment). Approving Authority Immigration Department of Malaysia. Laws and Regulations Immigration Regulations 1963. Application Process The applicant is required to submit: a. b. Completed Form DP11 attached with a photograph of the Expatriate; Offer and acceptance letter or Employment Contract (RM10.00 stamped) from the PHEI or Personal Bond for application Visit Pass (Temporary Employment) (RM10.00 stamped);
Approval Duration The approval will be issued within three (3) days from the date of submission of complete application.
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Validity Period One (1) to five (5) years. For further details, please contact: Headquarters of the Immigration Department of Malaysia Level 1-7, Blok 2G4 (Podium) No 15, Persiaran Perdana, Precint 2, 62550 PUTRAJAYA Tel: 03-8880 1000 Fax: 03-8880 1200 Website: www.imi.gov.my
For further details, please contact: Registration and Standards Division Private Higher Education Management Sector, Higher Education Department Ministry of Higher Education (MOHE), Level 5, Block 1, PjH Tower Precint 2, Federal Government Administrative Centre, 62100 PUTRAJAYA Tel: 03-8884 4786 Fax: 03-8884 4794 Website: www.jpt.mohe.gov.my
21
Recommendation for the Application of Employment Pass for Expatriate Teacher/ Lecturer/ Chief Executive in PHEI
22
Recommendation for the Application of Recruitment of International Students
This application should be made when the PHEI recruits Expatriate Teacher/ Lecturer/ Chief Executive. Approving Authority Ministry of Higher Education (MOHE). Laws and Regulations Garis Panduan untuk mendapatkan Pas Penggajian bagi Tenaga Pengajar di IPTS. Application Process The applicant is required to submit the application by filling Form PEUP/ 1 (BARU)(PIN 1 2006). The applicant is also required to fulfil all other certified supporting documents as specified in the above-mentioned form. Approval Duration The letter on the decision of the approval will be issued within seven (7) days from the date of receipt of complete submission. Validity Period Validity of recommendation is six (6) months from the date of Letter of Recommendation issued by MOHE.
This application should be made when the PHEI recruits international students. Approving Authority Ministry of Higher Education (MOHE). Laws and Regulations Garis Panduan Permohonan Pengambilan Pelajar Antarabangsa Ke IPTS di Malaysia untuk diperakukan kepada Kementerian Dalam Negeri Application Process The applicant is required to submit the application by filling Form PPAB 01 (PIN 1 2008). The applicant is also required to submit all other certified supporting documents as specified in the above-mentioned form. Approval Duration The approval will be issued within one and a half (1) months from the date of receipt of complete submission. Validity Period Not applicable. For further details, please contact: Registration and Standards Division Private Higher Education Management Sector, Higher Education Department Ministry of Higher Education (MOHE), Level 5, Block 1, PjH Tower Precint 2, Federal Government Administrative Centre 62100 PUTRAJAYA Tel: 03-8884 4786 Fax: 03-8884 4794 Website: www.jpt.mohe.gov.my
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Approval for Recruitment of International Students
Approving Authority Immigration Department of Malaysia. Endorsement by Ministry of Higher Education (MOHE) - Education Marketing Division. Application Process The applicant is required to submit the application for the Approval of Student Pass together with the completed forms/ documents to MOHE. MOHE will study the application for endorsement. Endorsement Duration The endorsement letter will be issued to the Immigration Department of Malaysia within seven (7) days from the date of submission of complete application. Immigration Department of Malaysia will approve and issue the Student Pass. Validity Period One (1) year. For further details, please contact: Education Marketing Division Ministry of Higher Education (MOHE) Private Higher Education Department Level 2, Block E9, Complex E, Federal Government Administrative Centre 62100 PUTRAJAYA Tel: 03-8883 5910 Fax: 03-8889 4206 Website: www.jpt.mohe.gov.my
A PHEI operator who intends to recruit international students must apply for approval. Approving Authority Ministry of Home Affairs (MOHA). Laws and Regulations Immigration Act 1959/ 63 Rule 13 (5) Immigration Rules 1963. Application Process Application for recruitment of international students can be made by using the International Student Recruitment for Private Higher Education in Malaysia application form. Approval Duration The approval will be issued within seven (7) days from the date of submission of complete application. Validity Period Two (2) years. For further details, please contact: Ministry of Home Affairs (MOHA) Block D1 & D2, D Complex Federal Government Administrative Centre 62546 PUTRAJAYA Tel: 03-8886 8000 Fax: 03-8889 1613 E-mail: webmaster@moha.gov.my
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Student Pass Approval
24
Endorsement of Approval for Student Pass
The Immigration Department of Malaysia will approve and issue the Student Pass for International Students. Approving Authority Immigration Department of Malaysia. Laws and Regulations Immigration Regulations 1963 Regulation 13(2).
An international student is required to apply for the approval of Student Pass to MOHE. The endorsement from MOHE will be given to the Immigration Department of Malaysia which will issue the Student Pass.
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Application Process The applicant is required to submit the application for Student Pass Approval by filling Form IMM. 14 together with the following supporting documents: a. b. c. d. e. Offer letter from the PHEI; Personal Bond signed by the PHEI; Two (2) copies of applicants passport front page; Endorsement letter from the PHEI; and Two (2) passport sized photographs.
Approval Duration The approval will be issued within one (1) day from the date of submission of complete application. Validity Period Subject to Student Pass validity period. For further details, please contact: The relevant State Immigration Office at website: www.imi.gov.my
Approval Duration The approval will be issued within seven (7) days from the date of submission of complete application. Validity Period One (1) year. For further details, please contact: Headquarters of the Immigration Department of Malaysia Level 1-7, Block 2G4 (Podium) No 15, Persiaran Perdana, Precint 2, 62550 PUTRAJAYA Tel: 03-8880 1000 Fax: 03-8880 1200 Website: www.imi.gov.my
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Approval for Application of Pass Extension (for Students Family)
International students are required to apply Pass Extension for their families. Approving Authority State Immigration Office. Laws and Regulations Immigration Regulations 1963. Application Process The applicant is required to submit application for Approval of Pass Extension (for students family) by filling Forms IMM. 12 and IMM. 38. Approval Duration The approval will be issued within seven (7) days from the date of submission of complete application. Validity Period Subject to Student Pass validity period. For further details, please contact: The relevant State Immigration Office at website: www.imi.gov.my
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Student Pass Sticker
International students need to obtain the Student Pass Sticker before enrolling into PHEI. Approving Authority State Immigration Office. Laws and Regulations Immigration Regulations 1963. Application Process Approval letter from the Headquarters of the Immigration Department of Malaysia.
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Special Pass Approval
Special Pass will be issued to those applying for Student Pass Extension.
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Approving Authority Immigration Department of Malaysia. Laws and Regulations Immigration Regulations 1963. Application Process The applicant is required to submit the application for Special Pass Approval by filling Form IMM 55. Approval Duration The approval will be issued within one (1) day from the date of submission of complete application. Validity Period (30) days. For further details, please contact: Headquarters of the Immigration Department of Malaysia Level 1-7, Block 2G4 (Podium) No 15, Persiaran Perdana, Precint 2, 62550 PUTRAJAYA Tel: 03-8880 1000 Fax: 03-8880 1200 Website: www.imi.gov.my
Application Process The application for the registration purposes must be enclosed with all the following details by using the companys letterhead: a. b. c. d. e. Registered address with Companies Commission of Malaysia (CCM); Address of main business premise; Name and address of tax agent; Date of commencement of operations; and Accounting period of the company.
Upon the submission, the cover letter must be enclosed together with the following documents to the IRBM Branch: a. Companys Memorandum and Articles of Association; b. Form 9 (Certificate of Incorporation of Company); c. Form 49 (Return Giving Particulars in Register of Directors, Managers and Changes of Particulars); d. Form 24 (Return of Allotment of Shares); and e. Form 13 (Change in name of company) (if relevant). All the documents must be certified by the Company Secretary. The registration can also be made by using e-Daftar application via www.hasil.gov.my. Approval Duration The approval duration for registration is within fourteen (14) days (subject to the availability of the required documents). Validity Period One-off registration. For further details, please contact: Inland Revenue Board of Malaysia Customer Service Centre Level 12, Tower C, Persiaran MPAJ, Jalan Pandan Utama, Pandan Indah 55100 KUALA LUMPUR Toll Free Line: 1-300-88-3010 Fax: 03-4289 3400 e-mail: callcentre@hasil.gov.my Website: www.hasil.gov.my
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Corporate Taxpayer Registration with IRBM
A PHEI operator who conducts business in Malaysia is required to furnish the Income Tax Return Form to the Inland Revenue Board of Malaysia (IRBM) pursuant to Section 77A of the Income Tax Act 1967 irrespective of profit or loss of business for income tax purposes. Approving Authority Inland Revenue Board of Malaysia (IRBM). Laws and Regulations Income Tax Act 1967.
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Employer Registration with IRBM
31
Employer Registration with EPF
A PHEI operator is required to register as an employer with IRBM for the purpose of payment of Schedular Tax Deductions for the employee pursuant to the Income Tax (Deduction From Remuneration) Rules 1994. Approving Authority Inland Revenue Board of Malaysia (IRBM). Laws and Regulations Income Tax (Deduction from Remuneration) Rules 1994. Application Process Registration can be made by using the registration application form which must be submitted to the IRBM branch with the following documents: a. b. A copy of Memorandum and Articles of Association; Two (2) copies of Form 9 (Certificate of Registration from Companies Commission of Malaysia); c. Two (2) copies of Form 13 (Change of Company name) (if relevant); d. Two (2) copies of Form 49 (Name and the address of the Directors); and e. Two (2) copies of Form 24 (List of the shareholders). All the documents must be certified by the Company Secretary. The registration can also be made by using e-Daftar application via www.hasil.gov.my. Approval Duration The approval duration for registration is within three (3) days (subject to the availability of the required documents). Validity Period One-off registration. For further details, please contact: Inland Revenue Board of Malaysia Customer Service Centre, Level 12, Tower C, Persiaran MPAJ, Jalan Pandan Utama, Pandan Indah, 55100 KUALA LUMPUR Toll Free Line: 1-300-88-3010 Fax: 03-4289 3400 e-mail: callcentre@hasil.gov.my Website: www.hasil.gov.my
As an employer, PHEI operator must register with Employees Provident Fund (EPF) within seven (7) days from the date the company becomes liable to contribute, that is as soon as an employee is hired. Employer is then required to make EPF contributions, both for the Employee and Employer portions, at the prevailing rates spelled out in the Third Schedule of the EPF Act 1991. Currently, contribution rates are 8% for the employee and 12% for the employer. However, employer is advised to keep abreast with changes which may take place from time to time. Approving Authority Employees Provident Fund (EPF). Laws and Regulations EPF Act 1991. Application Process PHEI operator is required to complete Form KWSP 1 and forward it together with the following documents: a. b. Photocopy of Identity Card (IC) of the person who signs the application form. Photocopy of IC must be stamped with the company chop and certified by the Company Secretary; and Company Registration documents (Form 9 and Form 49).
Approval Duration Employers Registration will be processed within one (1) day from the date of submission of complete application. Validity Period One-off registration. For further details, please contact: Employees Provident Fund (EPF) Bangunan KWSP, Jalan Raja Laut, 50350 KUALA LUMPUR Tel: 03-8922 6000 Fax: 03-8922 6222 Website: www.kwsp.gov.my
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Member Registration with EPF
33 34
Employer Registration with SOCSO
A PHEI operator as an employer is also responsible to register an employee with the EPF, if he or she works for the first time. Approving Authority Employees Provident Fund (EPF). Laws and Regulations EPF Act 1991. Application Process An employer is required to complete Form KWSP 3 and forward it together with the following documents: a. b. c. Photocopy of IC affixed with right and left thumb print of the employee certified by employer; Photocopy of Birth Certificate of the employee (in the absence of IC); and Photocopy of Passport/ Work Permit of the employee and complete Form KWSP 16B (foreigners).
Employee Registration with SOCSO
Social Security Organisation (SOCSO) administers two social security schemes for workers earning wages not exceeding RM3,000 per month. Employees who receive a monthly wage exceeding RM3,000 and who have not previously registered or paid contributions to SOCSO are given an option to be covered under the Act. Both the employer and employee have to provide consent to the coverage by filling the optional form (PKS: (F) 42). Once covered, workers remain covered irrespective of their wages. However, the maximum contribution is based on wages of RM3,000 per month. All employees who have been employed by an employer under a contract of service of apprenticeship are liable under Social Security Act 1969. Contribution under Employment Injury Insurance Scheme: a. Employer - 1.25% of the employees wages; and b. Employee - Nil. Contribution under the Invalidity Pension Scheme: a. Employer - 0.5% of the employees wages; and b. Employee - 0.5% of the employees wages. Employer Registration A PHEI operator who employs employees is required to register and contribute monthly to SOCSO. Employee Registration All employees eligible for coverage under the Act must register and contribute to SOCSO irrespective of the employment status whether it is permanent, temporary or casual in nature. Approving Authority Social Security Organisation (SOCSO). Laws and Regulations Social Security Act 1969.
Approval Duration Members registration will be processed within one (1) day from the date of submission of complete application. Validity Period One-off registration. For further details, please contact: Employees Provident Fund (EPF) Bangunan KWSP, Jalan Raja Laut, 50350 KUALA LUMPUR Tel: 03-8922 6000 Fax: 03-8922 6222 Website: www.kwsp.gov.my
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Application Process A PHEI operator is required to submit Form 1 (Employer Registration Form) and Form 2 (Employee Registration Form) to the nearest SOCSO office with the following documents: a. Form 9 (Certificate of Incorporation of Company); b. Form 49 (Return Giving Particulars in Register of Directors, Managers and Changes of Particulars); and c. Form 13 (Change of Company Name). Approval Duration The approval duration for both registrations is one (1) day. Validity Period One-off registration. For further details, please contact: Social Security Organisation (SOCSO) Menara PERKESO 281, Jalan Ampang 50538 KUALA LUMPUR Tel: 03-4264 5000 Fax: 03-4251 6415 Website: www.perkeso.gov.my
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Publication Permit
A PHEI operator who intends to print, import, publish, sell, circulate or distribute any periodicals printed in Malaysia or Singapore must apply for Publication Permit. Periodicals means any publication printed in any language for sale or free distribution at regular or irregular intervals by the PHEI. However, the Publication Permit is exempted for one-off publication. Approving Authority Ministry of Home Affairs (MOHA). Laws and Regulations Printing Machine and Publishing Act 1984. Application Process The application must be made by one of the Board of Directors or Company Secretary whose name is stated in Form 49 by filling in Publication Permit Form and submitted with the following documents:
1.
Companys Registration documents:
2. 3.
One (1) copy of Memorandum and Articles of Association; One (1) copy of Form 9/ Form 13/ Form 20; One (1) copy of Form 24 (Return of Allotment of Shares); and One (1) copy of Form 49 (Return Giving Particulars in Register of Directors, Managers and Changes of Particulars).
Mock-up Publication; and One (1) copy of valid Ministry of Information, Communication and the Arts, Singapore (MICA) permit (for Singapores Publication only).
Approval Duration The Publication Permit is issued within fourteen (14) days from the date of submission of complete application.
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Validity Period Publication Permit is valid for one (1) year and the application for renewal must be submitted not less than three (3) months before the expiry date. For further details, please contact: Ministry of Home Affairs (MOHA) Block D1 & D2, D Complex, Federal Government Administrative Centre 62546 PUTRAJAYA Tel: 03-8886 8000 Fax: 03-8889 1613 E-mail: webmaster@moha.gov.my
OPERATIONAL APPROVAL
STAGE 3 :
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STAGE 3 : OPERATIONAL APPROVAL
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Certification of Accreditation
Institutions which have been given Provisional Accreditation are required to apply for full accreditation when the programmes reach the maturity period. Approving Authority Malaysian Qualifications Agency (MQA). Laws and Regulations Malaysian Qualifications Agency Act 2007, Malaysian Qualifications Agency (Prescribed Forms) Regulations 2010. Application Process Application for Certification of Accreditation must be made using Form B Application for Certificate of Accreditation of Programmes or Qualifications which is available at the MQA. The form can also be downloaded from www.mqa.gov.my. The application must be submitted with the following documents:
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a. b. c. d. e.
Four (4) hardcopies and four (4) softcopies of MQA-02 documents or relevant documents required by the MQA or professional body; A copy of the certificate of establishment of institution or proof of establishment from Higher Education Department, MOHE or other approving authority; A copy of Approval Letter to conduct programme from the Department of Higher Education Department, MOHE or other relevant authority; A copy of the certificate of Provisional Accreditation (if applicable); and Demand Draft (original and copy).
Approval Duration Certificate of Accreditation is issued within twenty-one (21) weeks from the date of submission of complete application. Validity Period Validity of the programme accreditation will continue subject to periodic programme or qualification review by the MQA. Accreditation status will cease upon failure to maintain quality or once the programme has been withdrawn by the institutions. For further details, please contact: Malaysian Qualifications Agency (MQA) Level 14B, Menara PKNS-PJ 17, Jalan Yong Shook Lin 46050 PETALING JAYA, SELANGOR DARUL EHSAN Tel: 03-7968 7002 Fax: 03-7956 9496 Website: www.mqa.gov.my
ADDITIONAL APPROVALS
STAGE 4 :
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STAGE 4 : ADDITIONAL APPROVALS

A PHEI operator may also apply for additional approvals depending on the number of academic activities intended to be provided in the PHEI.
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Approval to Conduct Additional Courses
This application should be made when the PHEI wishes to offer or add new courses. Approving Authority Ministry of Higher Education (MOHE). Laws and Regulations Private Higher Educational Institutions Act 1996 (Act 555) and Regulations made thereunder. Application Process The applicant is required to submit the application for the Approval to Conduct Courses by filling in four (4) copies of Form B KP/ JPS (Kur II) Application to Conduct Courses and Studies to Registration and Standards Division, Higher Education Department, MOHE. The applicant is also required to fulfil all other supporting documents as specified in the above-mentioned form.
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Approval Duration The approval letter to conduct courses and studies will be issued within one (1) month from the date of Letter of Complete Application issued by MOHE. Validity Period Five (5) years. For further details, please contact: Registration and Standards Division Private Higher Education Management Sector Higher Education Department Ministry of Higher Education (MOHE) Level 5, Block 1, PjH Tower Precint 2, Federal Government Administrative Centre 62100 PUTRAJAYA Tel: 03-8884 4786 Fax: 03-8884 4794 Website: www.jpt.mohe.gov.my
Validity Period Five (5) years. For further details, please contact: Registration and Standards Division Private Higher Education Management Sector, Higher Education Department Ministry of Higher Education Level 5, Block 1, PjH Tower Precint 2, Federal Government Administrative Centre 62100 PUTRAJAYA Tel: 03-8884 4786 Fax: 03-8884 4794 Website: www.jpt.mohe.gov.my
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Application for Fee Increase
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This application should be made when the PHEI wishes to increase the course fee. Approving Authority Ministry of Higher Education (MOHE). Laws and Regulations Private Higher Educational Institutions Act 1996 (Act 555) and Regulations made thereunder. Application Process The applicant is required to submit the application for the approval to increase fees by filling in Form KP/ JPS (IV) - Application to Increase Fees to Registration and Standards Division, Higher Education Department, MOHE. The applicant is required to submit all other procedures and supporting documents as specified in the above-mentioned form. Approval Duration The letter on the decision of the approval will be issued within fourteen (14) days from the date of Letter of Complete Application issued by MOHE.
Approval of Amendment of Courses Requirement
This application should be made when the PHEI wishes to amend the qualification entry of a course. Approving Authority Ministry of Higher Education (MOHE). Laws and Regulations Private Higher Educational Institutions Act 1996 (Act 555) and Regulations made thereunder. Application Process The applicant is required to submit the application for the Amendment of Courses Requirement to the Registration and Standards Division, Higher Education Department, MOHE. The application will be forwarded to MQA for further comments. Approval Duration The approval letter will be issued within fourteen (14) days from the date of receipt of comments from MQA.
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Validity Period Validity period is three (3) years. For further details, please contact: Registration and Standards Division Private Higher Education Management Sector, Higher Education Department Ministry of Higher Education (MOHE) Level 5, Block 1, PjH Tower Precint 2, Federal Government Administrative Centre 62100 PUTRAJAYA Tel: 03-8884 4786 Fax: 03-8884 4794 Website: www.jpt.mohe.gov.my
Validity Period Validity is indefinite until further changes are requested. For further details, please contact: Registration and Standards Division Private Higher Education Management Sector Higher Education Department, Ministry of Higher Education (MOHE) Level 5, Block 1, PjH Tower Precint 2, Federal Government Administrative Centre 62100 PUTRAJAYA Tel: 03-8884 4786 Fax: 03-8884 4794 Website: www.jpt.mohe.gov.my
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Approval of Change of Institutions Name
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Approval of Amendment of Companys Equity
This application should be made if the PHEI wishes to change the institutions name. PHEI should notify the Registrar General of any changes. Approving Authority Ministry of Higher Education (MOHE). Laws and Regulations Private Higher Educational Institutions Act 1996 (Act 555) and Regulations made thereunder. Application Process The applicant is required to write the application for the approval of Change of Institutions Name to the Registration and Standards Division, Higher Education Department, MOHE. Approval Duration The letter on the decision of the approval will be issued within five (5) working days from the date of Letter of Complete Application issued by MOHE.
This application should be made when there are changes in the PHEIs equity within fourteen (14) days of the change. Approving Authority Ministry of Higher Education (MOHE). Laws and Regulations Private Higher Education Institution Act 1996 (Act 555) and Regulations made thereunder. Application Process The applicant is required to submit the application for the approval of Application to sell, dispose or re-build by filling in Form KP/ JPS. IPTS(JUAL) Application to sell, dispose or re-build the Private Sector Higher Education Institution business. The applicant is also required to fulfil all other procedures and supporting documents as specified in the above-mentioned form. Approval Duration The letter on the decision of the approval will be issued within five (5) days from the date of Letter of Complete Application issued by MOHE.
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Validity Period Once approved, requested.
validity
is
indefinite
until
further
changes
are
Validity Period The applicant must register the new premise within six (6) months. For further details, please contact: Registration and Standards Division Private Higher Education Management Sector Higher Education Department Ministry of Higher Education (MOHE) Level 5, Block 1, PjH Tower Precint 2, Federal Government Administrative Centre 62100 PUTRAJAYA Tel: 03-8884 4786 Fax: 03-8884 4794 Website: www.jpt.mohe.gov.my
For further details, please contact: Registration and Standards Division PHEI Management Sector, Higher Education Department Ministry of Higher Education (MOHE) Level 5, Block 1, PjH Tower Precint 2, Federal Government Administrative Centre 62100 PUTRAJAYA Tel: 03-8884 4786 Fax: 03-8884 4794 Website: www.jpt.mohe.gov.my
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Approval of Change of Premise
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Approval of Additional Premise
This application should be made when the PHEI wishes to change or renovate PHEIs premise. PHEI should not move premises without prior approval of the Registrar General. Approving Authority Ministry of Higher Education (MOHE). Laws and Regulations Private Higher Educational Institutions Act 1996 (Act 555) and Regulations made thereunder. Application Process The applicant is required to submit the application by filling in Form H KP/JPS.IPTS (PREMIS) - Application to change or renovate the Private Higher Education Institution Premise. The applicant is also required to fulfil all other procedures and supporting documents as specified in the above-mentioned form. Approval Duration One (1) month from receipt of complete application including visit to new premise.
This application should be made when the PHEI wishes to increase the PHEIs premise. PHEI should not increase premises without prior approval of the Registrar General. Approving Authority Ministry of Higher Education (MOHE). Laws and Regulations Private Higher Educational Institutions Act 1996 (Act 555) and Regulations made thereunder. Application Process Applicant is required to submit the application by filling in Form H Application to Change or Renovate the Private Higher Education Institution Premise KP/ JPS.IPTS (PREMIS). The applicant is also required to fulfil all other procedures and supporting documents as specified in the above-mentioned form. Approval Duration The letter on the decision of the approval will be issued within fourteen (14) days from the date of Letter of Complete Application issued by MOHE including visit to new premise.
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Validity Period The applicant must register the new premise within six (6) months. For further details, please contact: Registration and Standards Division Private Higher Education Management Sector Higher Education Department Ministry of Higher Education (MOHE) Level 5, Block 1, PjH Tower Precint 2, Federal Government Administrative Centre 62100 PUTRAJAYA Tel: 03-8884 4786 Fax: 03-8884 4794 Website: www.jpt.mohe.gov.my
For further details, please contact: Registration and Standards Division Private Higher Education Management Sector Higher Education Department Ministry of Higher Education (MOHE) Level 5, Block 1, PjH Tower Precint 2, Federal Government Administrative Centre 62100 PUTRAJAYA Tel: 03-8884 4786 Fax: 03-8884 4794 Website: www.jpt.mohe.gov.my
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Extension of Period for Teaching Permit of Local and Foreign Teaching Staff
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Cancellation of Registration of PHEI Chief Executive
This application should be made if the PHEI wishes to extend the period for teaching permit of local and foreign teaching staff. Approving Authority Ministry of Higher Education (MOHE). Laws and Regulations Private Higher Educational Institutions Act 1996 (Act 555) and Regulations made thereunder. Application Process The applicant is required to submit the application by filling in Form B KP/ JPS (Permit/ Teacher III) - Application of Teaching Permit Period Extension. The applicant is also required to fulfil all other procedures and supporting documents as specified in the above-mentioned form. Approval Duration The letter on the decision of the approval will be issued within five (5) days from the date of receipt of complete submission. Validity Period Validity period is five (5) years for local applicants and for foreign applicants it is dependent on the validity of the work permit issued by the Immigration Department of Malaysia.
This application should be made when there is a change of PHEIs Chief Executive. Cancellation of Registration of PHEI Chief Executive is required if Chief Executive is convicted or charged in respect of an offence. Approving Authority Ministry of Higher Education (MOHE). Laws and Regulations Private Higher Educational Institutions Act 1996 (Act 555) and Regulations made thereunder. Application Process The applicant is required to submit the application for the cancellation of PHEI Chief Executive before appointing a new Chief Executive. Approval Duration The approval letter will be issued within three (3) days from submission of complete application. Validity Period Not applicable.
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For further details, please contact: Registration and Standards Division Private Higher Education Management Sector, Higher Education Department Ministry of Higher Education (MOHE) Level 5, Block 1, PjH Tower Precint 2, Federal Government Administrative Centre 62100 PUTRAJAYA Tel: 03-8884 4786 Fax: 03-8884 4794 Website: www.jpt.mohe.gov.my
For further details, please contact: Registration and Standards Division Private Higher Education Management Sector, Higher Education Department Ministry of Higher Education (MOHE), Level 5, Block 1, PjH Tower Precint 2, Federal Government Administrative Centre 62100 PUTRAJAYA Tel: 03-8884 4786 Fax: 03-8884 4794 Website: www.jpt.mohe.gov.my
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Recommendation for the Application for Extension of Employment Pass for Expatriate Teacher/ Lecturer/ Chief Executive in PHEI
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Application for Extension of Employment Pass for Expatriate Staff/ Executive in PHEI
This application should be made when the Employment Pass has expired and require extension. Approving Authority Ministry of Higher Education (MOHE). Laws and Regulations Garis Panduan untuk mendapatkan Pas Penggajian bagi Tenaga Pengajar di IPTS. Application Process The applicant is required to fill in Form PEUP/ 2 (Lanjutan)(PIN 1 2006). The applicant is required to submit all other certified and supporting documents as specified in the above-mentioned form. Approval Duration The letter on the decision of the approval will be issued within seven (7) days from the date of receipt of complete submission. Validity Period Validity of the recommendation is six (6) months from the date of letter of recommendation issued by MOHE.
This application should be made when the Employment Pass has expired and require extension. Approving Authority Immigration Department of Malaysia. Laws and Regulations Immigration Regulations 1963. Application Process The applicant is required to submit: a. b. Form DP10; Cover letter from the PHEI explaining the activities of the PHEI and justification to employ Expatriate; c. Recommendation letter from MOHE; d. Premise licence from local authority; e. Resume of expatriate and photocopy of academic qualifications; f. A copy of Form 9 (Certificate of Incorporation of Company); g. A copy of Form 24 (Return of Allotment of Shares); and h. A copy of Form 49 (Return Giving Particulars in Register of Directors, Managers and Changes of Particulars. Copies of Form 9, Form 24 and Form 49 should be certified by CCM. Supporting Documents: 1. A copy of Expatriates salary slip (latest three (3) months salary slip); 2. A copy of Expatriate income tax payment receipt; and 3. Form DP4attached with EPF payment slip. Copies should be certified by the companys management.
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Approval Duration Seven (7) days from submission of complete application. Validity Period One (1) to five (5) years. For further details, please contact: Headquarters of the Immigration Department of Malaysia Level 1-7, Block 2G4 (Podium) No 15, Persiaran Perdana, Precint 2, 62550 PUTRAJAYA Tel: 03-8880 1000 Fax: 03-8880 1200 Website: www.imi.gov.my
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External Advertising Licence/ Permit
PHEI operator who intends to publicly display an advertisement is required to apply for the external advertising licence/ permit. Approving Authority Respective Local Authorities. Laws and Regulations Local Authority By-Laws. Application Process Application forms are available on the website (www.epbt.gov.my) or can be obtained at the counter of respective local authorities. Approval Duration The approval will be issued within seven (7) days from the date of submission of complete application. Validity Period One (1) year. For further details, please contact: Respective Local Authorities as per Appendix.
ACKNOWLEDGEMENT
72
ACKNOWLEDGEMENT
This Guidebook is a collaborative effort between the Malaysian Administrative Modernisation and Management Planning Unit (MAMPU) and related government agencies that are responsible for approvals to start a PHEI business in Malaysia:
Ministry of Higher Education
Ministry of Home Affairs
Immigration Department of Malaysia
APPENDIX
Local Government Department
Malaysian Qualifications Agency
Inland Revenue Board of Malaysia
Employees Provident Fund
Social Security Organisation
Companies Commission of Malaysia
Disclaimer: All information in the Guidebook is accurate at the time of publication. Information on the approvals are subject to changes made by the related agencies.
74
LIST OF LOCAL AUTHORITIES

Johor Darul Takzim
Johor Bahru City Council P.O Box 232, Jalan Dato Onn, 80720 JOHOR BAHRU, JOHOR DARUL TAKZIM Tel : 07-228 2525 Fax: 07-223 0619 Johor Bahru Tengah Municipal Council 81300 SKUDAI, JOHOR BAHRU, JOHOR DARUL TAKZIM Tel : 07-556 1005 Fax: 07-556 8007 Batu Pahat Municipal Council MPBP Building, Jalan Pejabat, 83000 BATU PAHAT, JOHOR DARUL TAKZIM Tel : 07-434 1045 / 434 1944 Fax: 07-432 1164 Kluang Municipal Council Jalan Pejabat Kerajaan, 86000 KLUANG, JOHOR DARUL TAKZIM Tel : 07-777 1401 Fax: 07-771 3209 Kulai Municipal Council Jalan Pejabat Kerajaan, 81000 KULAI, JOHOR DARUL TAKZIM Tel : 07-663 2132 Fax: 07-663 2407 Muar Municipal Council Locked Bag No. 516, 84009 MUAR, JOHOR DARUL TAKZIM Tel : 06-952 1204 / 206 Fax: 06-952 2691 Pasir Gudang Municipal Council L3-06, Kompleks Pusat Bandar, Pasir Gudang, 81700 PASIR GUDANG, JOHOR DARUL TAKZIM Tel : 07 -251 3720 Fax: 07- 251 5260 Kota Tinggi District Council Kota Tinggi District Council Office, Jalan Padang, 81900 KOTA TINGGI, JOHOR DARUL TAKZIM Tel : 07-883 1004 Fax: 07-883 4015 Labis District Council 85300 LABIS, JOHOR DARUL TAKZIM Tel : 07-925 1781 Fax: 07-925 1308 Mersing District Council No. 243, Jalan Ibrahim, 86800 MERSING, JOHOR DARUL TAKZIM Tel : 07-798 1818 Fax: 07-799 2616 Pontian District Council Bangunan Majlis Daerah, Jalan Alsagoff, 82000 PONTIAN, JOHOR DARUL TAKZIM Tel: 07-687 1442 Fax:07-687 3131 Segamat District Council No.1, Jalan Abdullah, 85000 SEGAMAT, JOHOR DARUL TAKZIM Tel : 07-931 4455 / 2708 Fax: 07-931 2712
Simpang Renggam District Council Jalan Pejabat, 86200 SIMPANG RENGGAM, JOHOR DARUL TAKZIM Tel : 07-755 1300 / 755 5130 Fax: 07-755 6131 Tangkak District Council Pejabat Besar, Majlis Daerah Muar Utara, 84907 TANGKAK, JOHOR DARUL TAKZIM Tel : 06-978 1261 / 978 2226 Fax: 06-978 2670 Yong Peng District Council Km 1, Jalan Labis, 83700 YONG PENG, JOHOR DARUL TAKZIM Tel : 07-467 1276 Fax: 07-467 1712 Johor Tenggara Municipal Board Bangunan Ibu Pejabat KEJORA, Jalan Dato Hj. Hassan Yunus, Bandar Penawar, 81900 KOTA TINGGI JOHOR DARUL TAKZIM Tel : 07-822 1201/02 Fax: 07-822 1216
Sungai Petani Municipal Council SP Plaza Building, 08000 SUNGAI PETANI, KEDAH DARUL AMAN Tel : 04-421 2205 Fax: 04-423 3416 Langkawi Municipal Council Bandaraya Pelancongan, 07000 LANGKAWI, KEDAH DARUL AMAN Tel : 04-966 6590 Fax: 04-966 6158 Baling District Council 09100 BALING, KEDAH DARUL AMAN Tel : 04-470 1800 Fax: 04-470 1580 Bandar Baharu District Council 09800 SERDANG, KEDAH DARUL AMAN Tel : 04-407 7264 Fax: 04-407 7581 Kubang Pasu District Council 06000 Jitra, KEDAH DARUL AMAN Tel : 04 917 1901 Fax: 04-917 4057 Padang Terap District Council 06300 PADANG TERAP, KEDAH DARUL AMAN Tel : 04-786 6328 Fax: 04-786 6639 Pendang District Council Level 3, Wisma Sri Pendang, 06700 PENDANG, KEDAH DARUL AMAN Tel : 04-759 6077 Fax: 04-759 6709 Sik District Council 08200 SIK, KEDAH DARUL AMAN Tel : 04-469 5394 Fax: 04-469 5448
Kedah Darul Aman

Alor Setar City Council Jalan Kolam Air, 05675 ALOR SETAR, KEDAH DARUL AMAN Tel : 04-733 2499 Fax: 04-733 4377 Kulim Municipal Council Municipal Council Kulim Office, 09000 KULIM, KEDAH DARUL AMAN Tel : 04-490 7526 / 490 6522 Fax: 04-490 1443
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Yan District Council 06900 YAN, KEDAH DARUL AMAN Tel : 04-465 5745 Fax: 04-465 5990
Pasir Mas District Council 17000 PASIR MAS, KELANTAN DARUL NAIM Tel : 09-790 9250 Fax: 09-790 3250 Pasir Puteh District Council 16800 PASIR PUTEH, KELANTAN DARUL NAIM Tel : 09-786 6272 / 6011 Fax: 09-786 7011 Tanah Merah District Council 17500 TANAH MERAH, KELANTAN DARUL NAIM Tel : 09-955 6026 Fax: 09-955 6826 Tumpat District Council 16200 TUMPAT, KELANTAN DARUL NAIM Tel : 09-725 2244 Fax: 09-725 6919 Jeli District Council Persiaran Indah Land, 17600 JELI, KELANTAN DARUL NAIM Tel : 09-944 0023 Fax: 09-944 0007
Jasin Municipal Council 77000 JASIN, MELAKA Tel : 06-529 1811 / 529 1245 Fax: 06-529 3537 Hang Tuah Jaya Corporation Aras 5 Wisma Negeri Bandar MITC Hang Tuah Jaya 75450 AYER KEROH MELAKA Tel : 06-232 3653 Fax : 06-232 4764
Jempol District Council 72120 BANDAR BARU SERTING, NEGERI SEMBILAN DARUL KHUSUS Tel : 06-458 1233 Fax: 06-468 5800 Kuala Pilah District Council Jalan Seremban, 72009 KUALA PILAH, NEGERI SEMBILAN DARUL KHUSUS Tel : 06-481 4025 Fax: 06-481 1042 Rembau District Council Jalan Dato Maharaja Lela, 71309 REMBAU, NEGERI SEMBILAN DARUL KHUSUS Tel : 06-685 1144 Fax: 06-685 5117 Tampin District Council 73000 TAMPIN, NEGERI SEMBILAN DARUL KHUSUS Tel : 06-441 1601 Fax: 06-441 3001
Kelantan Darul Naim

Kota Bharu Municipal Council Bandaraya Islam, Jalan Hospital, 15000 KOTA BHARU, KELANTAN DARUL NAIM Tel : 09-748 4477 / 7483 209 Fax: 09-748 6026 Bachok District Council 16300 BACHOK, KELANTAN DARUL NAIM Tel : 09-778 8524 Fax: 09-778 8563 Gua Musang District Council 18300 GUA MUSANG, KELANTAN DARUL NAIM Tel : 09-912 1235 Fax: 09-912 1044 Ketereh District Council Ketereh, 16450 KOTA BHARU, KELANTAN DARUL NAIM Tel : 09-744 0725 Fax: 09-744 0725 Kuala Krai District Council 18000 KUALA KRAI, KELANTAN DARUL NAIM Tel : 09-966 5215 / 966 6121 Fax: 09-966 3284 Machang District Council Pejabat Majlis Daerah Machang, 18500 MACHANG, KELANTAN DARUL NAIM Tel : 09-975 1076 Fax: 09-975 1431
Negeri Sembilan Darul Khusus

Seremban Municipal Council Wisma Perbandaran, Jalan Yam Tuan, 70990 SEREMBAN, NEGERI SEMBILAN DARUL KHUSUS Tel : 06-764 2944 Fax: 06-763 7449 Nilai Municipal Council P.O. Box 52, 71800 NILAI, NEGERI SEMBILAN DARUL KHUSUS Tel : 06-8501890 Fax :06-8501893 Port Dickson Municipal Council 71009 PORT DICKSON, NEGERI SEMBILAN DARUL KHUSUS Tel : 06-647 3904 / 647 1122 Fax: 06-647 4984 Jelebu District Council D/A Dewan Besar, 71600 KUALA KLAWANG, NEGERI SEMBILAN DARUL KHUSUS Tel : 06-613 6479 / 613 6991 Fax: 06-613 7515
Pahang Darul Makmur

Kuantan Municipal Council Jalan Tanah Putih, 25100 KUANTAN, PAHANG DARUL MAKMUR Tel : 09-512 1666 / 555 Fax: 09-516 1273 Temerloh Municipal Council Temerloh Plaza Complex, Jalan Ahmad Shah, 28800 TEMERLOH, PAHANG DARUL MAKMUR Tel : 09-296 1477 / 290 1222 Fax: 09-296 2664 Bentong Municipal Council Jalan Ketari, 28700 BENTONG, PAHANG DARUL MAKMUR Tel : 09-222 1148 Fax: 09-222 3729
Melaka
Melaka Bersejarah City Council No.1, Graha Makmur, Lebuh Ayer Keroh, 75450 MELAKA Tel : 06-232 6411 Fax: 06-232 5716 Alor Gajah Municipal Council JKR No. 2239, 78000 ALOR GAJAH, MELAKA Tel : 06-556 2575 Fax: 06-556 4909
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Cameron Highlands District Council P.O.Box 66, Tanah Rata, 39007 CAMERON HIGHLAND, PAHANG DARUL MAKMUR Tel : 05-491 1455 / 49 12097 Fax: 05-491 1728 Jerantut District Council 27000 JERANTUT, PAHANG DARUL MAKMUR Tel : 09-266 2205 / 266 3511 Fax: 09-266 1545 Kuala Lipis District Council Level 4, Lipis Centerpoint Building, 27200 KUALA LIPIS, PAHANG DARUL MAKMUR Tel : 09-312 1253 Fax: 09-312 3953 Maran District Council 26500 MARAN, PAHANG DARUL MAKMUR Tel : 09-477 1411 / 477 1412 Fax: 09-477 1511 Pekan District Council Jalan Mahkota, 26600 PEKAN, PAHANG DARUL MAKMUR Tel : 09-421 1077 Fax: 09-422 1954 Raub District Council 27600 RAUB, PAHANG DARUK MAKMUR Tel : 09-355 1175 / 355 1804 Fax: 09-355 4270 Rompin District Council Pejabat MD Rompin, 26800 KUALA ROMPIN, PAHANG DARUL MAKMUR Tel : 09-414 6677 / 414 6688 Fax: 09-414 6077 Bera District Council 28300 TRIANG, PAHANG DARUL MAKMUR Tel : 09-250 1700 Fax: 09-250 1708
Pulau Pinang
Penang Municipal Council Level 4, KOMTAR, Jalan Penang, 10675 PULAU PINANG Tel : 04-263 7637 Fax: 04-262 6260 Seberang Perai Municipal Council Jalan Perda Utama, Perda Town, 14000 BUKIT MERTAJAM, PULAU PINANG Tel : 04-549 7555 Fax: 04-538 9700
Teluk Intan Municipal Council Jalan Sekolah , 36000 TELUK INTAN, PERAK DARUL RIDZUAN Tel : 05-622 1299 Fax: 05-621 2446 Kinta Selatan District Council JKR 163, Jalan Batu, 31900 KAMPAR, PERAK DARUL RIDZUAN Tel : 05-467 1020 Fax: 05-467 1040 Grik District Council District Council Grik Office, Jalan Haji Meor Yahaya, 33300 GRIK, PERAK DARUL RIDZUAN Tel : 05-791 2305 / 791 2686 Fax: 05-791 2288 Kerian District Council No.1, Wisma MDK, Jalan Padang, 34200 PARIT BUNTAR, PERAK DARUL RIDZUAN Tel : 05-716 1228 Fax: 05-716 9268 Kinta Barat District Council P.O.Box 35, 31000 BATU GAJAH, PERAK DARUL RIDZUAN Tel : 05-363 2020 Fax: 05-366 5930 Lenggong District Council Jalan Alang Iskandar, 33400 LENGGONG, PERAK DARUL RIDZUAN Tel : 05-767 7207 Fax: 05-767 7002 Pengkalan Hulu District Council 33100 PENGKALAN HULU, PERAK DARUL RIDZUAN Tel : 04-477 8148 Fax: 04-477 8735
Perak Tengah District Council Level Bumi, Perak Tengah District Administration Complex, 32600 BOTA, PERAK DARUL RIDZUAN Tel : 05-371 2088 Fax: 05-371 2089 Selama District Council 34100 SELAMA, PERAK DARUL RIDZUAN Tel : 05-839 4201 Fax: 05-839 4377 Tanjung Malim District Council No.1, Jalan Raja Itam, 35900 TANJUNG MALIM, PERAK DARUL RIDZUAN Tel : 05-459 0100 / 4530101 Fax: 05-459 0102 Tapah District Council Jalan Stesyen, 35000 TAPAH, PERAK DARUL RIDZUAN Tel : 05-401 1326 Fax: 05-401 2288
Perak Darul Ridzuan

Ipoh City Council Jalan Sultan Abdul Jalil, Greentown, 30450 IPOH, PERAK DARUL RIDZUAN Tel : 05-241 3733 Fax: 05-253 7396 / 254 0144 Manjung Municipal Council Municipal Council Manjung Office, Jalan Pinang Raja, 32040 SERI MANJUNG, PERAK DARUL RIDZUAN Tel : 05-687 1363 / 687 1365 Fax: 05-688 2102 Kuala Kangsar Municipal Council Municipal Council Kuala Kangsar Office, Jalan Raja Chulan, 33000 KUALA KANGSAR, PERAK DARUL RIDZUAN Tel : 05-776 3199 Fax: 05-776 1004 Taiping Municipal Council Wisma Perbandaran Taiping, Jalan Taming Sari, 34000 TAIPING, PERAK DARUL RIDZUAN Tel : 05-808 0777 Fax: 05-806 8957
Perlis
Kangar Municipal Council No.192, Jalan Kangar, 01000 KANGAR, PERLIS Tel : 04-976 2188 Fax: 04-976 6052
Selangor Darul Ehsan

Shah Alam City Council Level 1, Wisma MBSA Persiaran Perbandaran, 40000 SHAH ALAM, SELANGOR DARUL EHSAN Tel : 03-5510 5133 Fax: 03-5510 8010
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Petaling Jaya City Council Leve 2, Ibu Pejabat MBPJ, Jalan Yong Shook Lin, 46675 PETALING JAYA, SELANGOR DARUL EHSAN Tel : 03-7956 3544 Fax: 03-7958 1494 Ampang Jaya Municipal Council Menara MPAJ, Persiaran MPAJ, Jalan Pandan Utama, Pandan Indah Selatan, 55100 KUALA LUMPUR Tel : 03-4296 8000 Fax: 03-4296 8050 Kajang Municipal Council Jalan Semenyih, 43000 KAJANG, SELANGOR DARUL EHSAN Tel : 03-8737 7899 Fax: 03-8737 7897 Klang Municipal Council Sultan Alam Shah Building, Jalan Perbandaran, 41675 KLANG, SELANGOR DARUL EHSAN Tel : 03-337 16044 Fax: 03-3372 0244 Selayang Municipal Council MPS Tower Persiaran 3, Bandar Baru Selayang, KM 15, Jalan Ipoh, 68100 BATU CAVES, SELANGOR DARUL EHSAN Tel : 03-6138 0001 / 03-6120 4903 Fax: 03-6138 8933 Subang Jaya Municipal Council Persiaran Perpaduan, Jalan USJ 5, 47610 SUBANG JAYA, SELANGOR DARUL EHSAN Tel : 03-8026 3131 Fax: 03-5637 6585
Sepang Municipal Council BBST Business Park Persiaran Satu, 43900 SEPANG, SELANGOR DARUL EHSAN Tel : 03-8778 2000 Fax: 03-8778 2021 Hulu Selangor District Council Jalan Bukit Kerajaan, 44000 KUALA KUBU BHARU, SELANGOR DARUL EHSAN Tel : 03-6064 1331 Fax: 03-6064 3991 Kuala Langat District Council Off Jalan Morib, Persiaran Majlis Off Jalan Sultan Alam Shah, 42700 BANTING, SELANGOR DARUL EHSAN Tel : 03-3187 2825 / 1549 Fax: 03-3187 9304 Kuala Selangor District Council Jalan Semarak, 45000 KUALA SELANGOR, SELANGOR DARUL EHSAN Tel : 03-3289 1439 Fax: 03-3289 1101 Sabak Bernam District Office 45300 SUNGAI BESAR, SELANGOR DARUL EHSAN Tel : 03-3224 1655 Fax: 03-3224 2766
Kemaman Municipal Council Jalan Air Putih, 24000 CHUKAI, TERENGGANU DARUL IMAN Tel : 09-859 7777 / 859 7700 Fax: 09-859 5455 Besut District Council 22200 BESUT, TERENGGANU DARUL IMAN Tel : 09-695 6388 / 695 6389 Fax :09-695 6199 Dungun District Council 23000 DUNGUN, TERENGGANU DARUL IMAN Tel : 09-848 1931 / 848 1932 Fax: 09-848 3210 Hulu Terengganu District Council 21700 HULU TERENGGANU, TERENGGANU DARUL IMAN Tel : 09-681 1466 / 681 1149 Fax: 09-681 1655 Marang District Council 21600 MARANG, TERENGGANU DARUL IMAN Tel : 09-618 2490 Fax: 09-618 2366 Setiu District Council Permaisuri, 22100 SETIU, TERENGGANU DARUL IMAN Tel : 09-609 9377 / 609 9434 Fax: 09-609 9367
Sandakan Municipal Council P.O Box 221, 90702 SANDAKAN, SABAH Tel : 089-275 400 Fax: 089-272 112 Tawau Municipal Council Jalan Dunlop, P.O Box 412, 91007 TAWAU, SABAH Tel : 089-701 698 Fax: 089-701 604 Beaufort District Council P.O Box 181, 89808 BEAUFORT, SABAH Tel : 087-211 550 Fax: 087-211 539 Labuk/ Sugut Beluran District Council P.O Box 20, 90107 BELURAN, SABAH Tel : 089-511 255 Fax: 089-511 272 Keningau District Council P.O Box 181, 89008 KENINGAU, SABAH Tel : 087-341 164 Fax: 087-339 986 Kinabatangan District Council W.D.T No. 8, 90200 KOTA KINABATANGAN, SABAH Tel : 089-560 101 Fax: 089-560 100 Kota Belud District Council Level 1, Wisma Majlis Building, P.O Box 8, 89157 KOTA BELUD, SABAH Tel : 088-976 529 Fax: 088-976 627
Terengganu Darul Iman

Kuala Terengganu City Council Level 8, Permint Tower, Jalan Sultan Ismail, 20200 KUALA TERENGGANU, TERENGGANU DARUL IMAN Tel : 09-622 1044 / 622 1662 Fax: 09-622 6570
Sabah
Kota Kinabalu City Hall No.1, Jalan Perbandaran, 88675 KOTA KINABALU, SABAH Tel : 088-254 063 Fax: 088-219 175
82
83
Kota Marudu/Pitas District Council P.O Box 129, 89108 KOTA MARUDU, SABAH Tel : 088-661 323 Fax: 088-661 163 Kuala Penyu District Council P.O Box 120, 89747 KUALA PENYU, SABAH Tel : 087-884 248 Fax: 087-884 709 Kunak District Council P.O Box 15, 91207 KUNAK, SABAH Tel : 089-851 205 Fax: 089-851 398 Lahad Datu District Council P.O Box 60249, 89507 LAHAD DATU, SABAH Tel : 089-8816 21 Fax: 089-881 832 Nabawan District Council P.O Box 27, 89957 NABAWAN, SABAH Tel : 087-366 194 Fax: 087-366 212 Papar District Council P.O Box 177, 89608 PAPAR, SABAH Tel : 088-912 318 / 911 094 Fax: 088-913 608 Penampang District Council P.O. Box 80, 89507 KOTA KINABALU, SABAH Tel : 088-711 712 Fax: 088-712 588
Ranau District Council P.O Box 57, 89307 RANAU, SABAH Tel : 088-876 411 Fax: 088-875 542 Semporna District Council P.O Box 134, 91308 SEMPORNA, SABAH Tel : 089-785 350 Fax: 089-785 484 Sipitang District Council P.O Box 28, 89857 SIPITANG, SABAH Tel : 087-821 701 Fax: 087-821 284 Tambunan District Council P.O.Box 31, 89650 TAMBUNAN, SABAH Tel : 087-770 126 / 770127 Fax: 087-774 441 Tenom District Council P.O Box 114, 89907 TENOM, SABAH Tel : 087-735 553 Fax: 087-737 552 Tuaran District Council P.O Box 31, 89650 TUARAN, SABAH Tel : 088-788 303 Fax: 088-787 573 Kudat Town Board P.O Box 201, 89057 KUDAT, SABAH Tel : 088-611 204 Fax: 088-613 002
Sarawak
Kuching Utara City Hall Bukit Siol, Jalan Semariang, Petra Jaya, 93050 KUCHING, SARAWAK Tel : 082-446 688 Fax: 082-446 414 Kuching Selatan City Council Jalan Padungan, 93675 KUCHING, SARAWAK Tel : 082-242 311 Fax: 082-417 372 Miri City Council Jalan Kingsway, 98000 MIRI, SARAWAK Tel : 085-433 501 Fax: 085-415 486 Padawan Municipal Council Kota Padawan, Pasar Batu 10, Jalan Penrissen, 93250 KUCHING, SARAWAK Tel : 082-615 566 Fa x: 082-611 832 Sibu Municipal Council Level 19-24, Wisma Sanyan, No. 1, Jalan Sanyan, P.O Box 557, 96008 SIBU, SARAWAK Tel : 084-333 411 Fax: 084-320 240 Bau District Council Jalan Ong Guan Cheng, 94000 BAU, SARAWAK Tel : 082-763 128 Fax: 082-763 545 Betong District Council Kubu Rentap Building, 95700 BETONG, SARAWAK Tel : 083-472 124 Fax: 083-472 192 Dalat & Mukah District Council P.O. Box 68, Jalan Kubu, 96400 MUKAH, SARAWAK Tel : 084-871 622 Fax: 084-871 041 Kanowit District Council Jalan Kubu, P.O Box 1, 96700 KANOWIT, SARAWAK Tel : 084-752 093 Fax: 084-752 695 Kapit District Council P.O Box 57, 96807 KAPIT, SARAWAK Tel : 084-796 266 Fax: 084-79 632 Lawas District Council P.O. Box 80, 98857 LAWAS, SARAWAK Tel : 085-284 001 Fax: 085-285 485 Limbang District Council Level 4, Plaza Limbang, P.O Box 390, 98708 LIMBANG, SARAWAK Tel : 085-211 358 Fax: 085-212 577 Sibu Rural District Council Level 18, Wisma Sanyan, Jalan Sanyan, 96008 SIBU, SARAWAK Tel : 084-336 077 Fax: 084-324 694 Lubok Antu District Council 95900 ENGKILI, SARAWAK Tel : 083-563 015 Fax: 083-563 144
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85
Lundu District Council 94500 LUNDU, SARAWAK Tel : 082-735 006 Fax: 082-735 035 Maradong & Julau District Council P.O Box 4, Jalan Mahkamah, 96507 BINTANGOR, SARAWAK Tel : 084-693 232 Fax: 084-693 973 Marudi District Council P.O Box 374, 98058 MARUDI, SARAWAK Tel : 085-755 755 Fax: 085-755 336 Matu & Daro District Council 96250 MATU, SARAWAK Tel : 084-832 233 Fax: 084-832 343 Samarahan District Council 94300 KOTA SAMARAHAN, SARAWAK Tel : 082-671 023 Fax: 082-671 342 Saratok District Council Jalan Datuk Abang Abu Talip, 95400 SARATOK, SARAWAK Tel : 083-436 104 Fax: 083-436 511 Sarikei District Council Jalan Nyelong, P.O. Box 420, 96108 SARIKEI, SARAWAK Tel : 084-651 201 Fax: 084-658 623
Serian District Council No.1, Jalan Bunga Tanjung, 94700 SERIAN, SARAWAK Tel : 084-874 154 Fax: 084-874 799 Simunjan District Council 94800 SIMUNJAN, SARAWAK Tel : 082-803 610 / 803 622 Fax: 082-803 785 Sri Aman District Council P.O Box 78, 95007 SRI AMAN, SARAWAK Tel : 083-322 072 Fax: 083-320 829 Subis District Council 98150 BEKENU, SARAWAK Tel : 085-719 018 Fax: 085-719 527
- NOTE -
Wilayah Persekutuan
Kuala Lumpur City Hall, Level 5, DBKL Building, Jalan Raja Laut, 50350 KUALA LUMPUR Tel : 03-2617 9804 Fax: 03-2698 0640 Labuan Corporation Wisma Perbadanan Labuan P.O. Box 81245 87022 LABUAN Tel : 087-408 600 / 601 Fax: 087-428 997 Putrajaya Corporation Perbadanan Putrajaya Complex, 24, Persiaran Perdana, Precint 3, 62675 PUTRAJAYA Tel : 03-8887 7000 Fax: 03-8887 5000
86
Malaysian Administrative Modernisation and Management Planning Unit (MAMPU) Prime Minister's Department Level 6, Block B2 Prime Minister's Department Complex Federal Government Administrative Centre 62502 PUTRAJAYA MALAYSIA Tel : 603-8872 3000 Fax: 603-8888 3721
www.mampu.gov.my

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GETTING STARTED

PRIVATE HIGHER EDUCATION INSTITUTION (PHEI)

PRIVATE HIGHER EDUCATION INSTITUTION (PHEI)

PRIVATE HIGHER EDUCATION INSTITUTION (PHEI)

Note: All information in this Guidebook is current as of 1st December 2009

Stage 2 : Pre-Operational Approvals

Stage 3 : Operational Approval

Certification of Accreditation ................................................................... 57

Getting Started: Private Higher Education Institution (PHEI) Business in Malaysia

Getting Started: Private Higher Education Institution (PHEI) Business in Malaysia

Stage 4 : Additional Approvals

Acknowledgement ............................................................................. 74 Appendix .................................................................................................76

Getting Started: Private Higher Education Institution (PHEI) Business in Malaysia

Getting Started: Private Higher Education Institution (PHEI) Business in Malaysia

Getting Started: Private Higher Education Institution (PHEI) Business in Malaysia

Diagram 1: The Summary of Approvals for PHEI Business

36. Certification of Accreditation

37. 38. 39. 40. 41. 42. 43. 44.

COMPANY/ PHEI ESTABLISHMENT

STAGE 1 : COMPANY/ PHEI ESTABLISHMENT

Getting Started: Private Higher Education Institution (PHEI) Business in Malaysia

Getting Started: Private Higher Education Institution (PHEI) Business in Malaysia

Approval of Company Name Certificate of Incorporation/ Certificate of Registration

Form 48A (Statutory Declaration by a Director or Promoter Before Appointment)

The director or promoter declares under oath that:

Getting Started: Private Higher Education Institution (PHEI) Business in Malaysia

Getting Started: Private Higher Education Institution (PHEI) Business in Malaysia

Getting Started: Private Higher Education Institution (PHEI) Business in Malaysia

Getting Started: Private Higher Education Institution (PHEI) Business in Malaysia

Getting Started: Private Higher Education Institution (PHEI) Business in Malaysia

Getting Started: Private Higher Education Institution (PHEI) Business in Malaysia

Approval for Establishment of PHEI

Getting Started: Private Higher Education Institution (PHEI) Business in Malaysia

Getting Started: Private Higher Education Institution (PHEI) Business in Malaysia

Approval for Appointment of PHEI Chief Executive

Approval for Draft of Institutional Constitution

Getting Started: Private Higher Education Institution (PHEI) Business in Malaysia

Getting Started: Private Higher Education Institution (PHEI) Business in Malaysia

Approval for Companys Memorandum and Article

Approval to Conduct Courses

Getting Started: Private Higher Education Institution (PHEI) Business in Malaysia

Getting Started: Private Higher Education Institution (PHEI) Business in Malaysia

Certification of Provisional Accreditation

Getting Started: Private Higher Education Institution (PHEI) Business in Malaysia

STAGE 2 : PRE-OPERATIONAL APPROVALS

Getting Started: Private Higher Education Institution (PHEI) Business in Malaysia

External Advertising Permit

Composite Licence - for Businesses in Campus

Getting Started: Private Higher Education Institution (PHEI) Business in Malaysia

Getting Started: Private Higher Education Institution (PHEI) Business in Malaysia

Teaching Permit for Local and Foreign Teaching Staff

Registration of PHEI Chief Executive

This application is to be made when registering an individual appointed as Chief Executive.

Getting Started: Private Higher Education Institution (PHEI) Business in Malaysia

Getting Started: Private Higher Education Institution (PHEI) Business in Malaysia

Approval to Employ Expatriate

Visa Application (Expatriate)

Getting Started: Private Higher Education Institution (PHEI) Business in Malaysia

Getting Started: Private Higher Education Institution (PHEI) Business in Malaysia

Dependant Pass (Expatriate)

Endorsement of Employment Pass/ Visit Pass (Temporary Employment)

Getting Started: Private Higher Education Institution (PHEI) Business in Malaysia

Getting Started: Private Higher Education Institution (PHEI) Business in Malaysia

Recommendation for the Application of Recruitment of International Students