Assignment: Individual Topic: Define a problem area within an organisation and how HRIS could contribute in solving it Submitted

By: Priyanka Jaiswal (E43) ________________________________________________________________ A HRIS, or Human Resource Information System, is a software solution for small to midsized businesses to help computerize and manage their HR, payroll, management and accounting activities. A HRIS offers HR, payroll, benefits, training, recruiting and compliance solutions There are times when a firm faces various nuisances while performing its functions related to payroll, benefits, recruitment, cost structure etc. Therefore, selecting the right HRIS is important. A company will need to make sure that they can customize the system to meet its specific and unique needs and that it is a system that will grow with the company. Situation: A small and midsized company (with an employee base of 2000-2500) plans to expand its production capacity since its in profits from the last two consecutive years and more business is in pipeline. Hence, the first thing that it focuses on increasing is its HUMAN RESOURCES (plans to double the manpower to at least 5000). The organisation plans to conduct its recruitment & selection process partly through online recruitment. This was a noticeable choice as online recruitment has become a major trend and in order to stay in line with the market inclination the company decides to conducts its recruitment process through e-recruitment. Need for this shift: It was seen in a research conducted by IES (Institute of Employment Studies) that now 67%of recruitment and selection process is depended on e-recruitment. Hence, it was time for the company to make this shift in order to be in line with the industry trends. E-recruitment has become a development which is contributing largely in the HR supply of an organisation. Online recruitment through Social networking sites like linked in, or company careers page are being referred to largely by companies in order to find their future employees. The organisation feels that this change was required as the company is planning to expand and traditional methods of recruitment & selection may not be cost and time effective always. There would be events when there would be an urgent requirement of an increased HR supply. Therefore a change to online recruitment would work as an advantage to fight off such critical situations. E-recruitment methods advertising job openings, tracking the source of applications, and online enquiry forms, were the most frequently used methods for attracting candidates. In many cases, web-based

technology in selection and assessment is only being used by the most selectionsophisticated organisations that can afford the high start-up and maintenance costs. There was wide variety in the extent to which online applications were structured, and also in how they were screened, e.g. electronically by keywords or manually. There exists a great deal of variation and less maturity in this part of the e-recruitment process in terms of application and use, than in the application of Internet technology at the attraction stage of the process. In terms of applicant tracking and workflow systems, of the 50 organisations surveyed in the IES(Institute of Employment Studies) survey, 78 per cent received CVs and application forms online, 49 per cent used email response letters, with 39 per cent using progress-tracking systems. Only nine per cent provided status reports to hiring managers. Hence, shifting to online recruitment is a welcome change HRIS that may facilitate E-recruitment in the organisation: For a firm to employ E-recruitment for the first time may not go as smooth as it would have after being referred to many a times. There would be many challenges which the organisation would face in order to crack the code of getting the right candidates through. In order to meet this recruitment tool like Taleo can be made use of. Taleo sells its products entirely via a SaaS model, in which all software and information resides in data centres operated and secured by Taleo Recruit. The important and varied features which can serve the purpose of the organisation are as follows: 1) Taleo Recruit is the leading recruiting software and e-Recruitment solution for small and medium-sized businesses and solves sourcing challenges and find the best candidates faster. Hence, solving an important purpose of the organisation. 2) It also automates recruitment processes and takes career website live quickly. This attracts a larger pool of applicants so one can hire more efficiently, cut costs, and improve business performance. 3) With the help of Taleo applicant tracking and software solution it facilitates improved recruiting. Taleo connects new hire performance and retention data with sourcing strategies and recruiting programs. Also this saves upon cost and time 4)It facilitates Job posting/smart sourcing: Through this the company can Connect automatically with a wide range of high-quality candidate networks, and earn a higher return on sourcing investments by streamlining and accelerating the hiring process. Also referrals from social networking sites like twitter, LinkedIn is done. Company web-site branding is done to attract more candidate application 5)Job Board Optimization: Through this the organisation by directing posts to boards and sites can gain access to the highest number of qualified candidates.

6)Candidate connect management: Its an updated database form where one can view their entire candidate database, import contacts from Microsoft Outlook and Excel and set follow-up reminders. Thus, gaining an easy access to all employees related information at once. 7) Social Job Sharing: Enables recruiters, employees, and candidates to share jobs across hundreds of social networks. Also, expand the reach and improve the effectiveness of social sourcing. Additional Benefits: Features like Superior Scalability respond rapidly to meet hiring needs and accelerate new location openings with tools geared to get more people onboard faster. Integration technique: through this taleo facilitates incorporation with other applications or merge data to and from the companys record systems Self Service like features assist all users to focus on their unique responsibilities with rolebased access and personalized views of tasks and due dates. Apart from this the company can also go for outsourcing which is an important feature and an effective way to get the job done as well as cut upon costs. This may not be relevant now but could be used in the longer run as the company keeps growing. >>) Taleo provides a free demo session to understand its applicability better and just in case if this is not clear enough the organisation can also request for a 30 day free trial offer and see whether its really effective to meet company needs and requirements Therefore, we see that with the help of Taleo the organisation apart from gaining the ability to track a large network of prospective employee in sync with the job needs from correct job advertising & automation of company websites, promotion through job portals, social networking sites, comparison of retention data of new hires from time to time it also maintains a huge database through which not only the employees stay updated about their roles and responsibilities but also the employer gains access to employee related information quickly. It also assists in faster integration with other application to maintain the record system of the company. All these features would not only aid the company now but also in the times to come to have access to an equipped and organised database.