Professional Documents
Culture Documents
1.1 INTRODUCTION
In todays globalized world it is need to go as per the technology changes. Human Resource Information System is a software which helps in planning, controlling the HR cost. Also helps in achieve improved efficiency & quality in HR decision making. And for the improvement in employee & managerial productivity the study of Human Resource Information System is
important. Human Resources are an organizational function that deals with issues such as recruitment and selection, training, appraisal, compensation and performance management of the employee. Human beings are also considered to be resources because it is the ability of humans that helps to change the gifts of nature into valuable resources The goals can be achieved through detail study of using the effective information system the company needs to implement Human Resource Information System. By automating human resource practices, HRIS saves time & money, effectively reallocates processes & thus provides competitive advantage and adds strategic value to the organization. HRIS is set of inter related components working together to collect, process & store information to support HR decision making, coordination and control in an organization. HRIS is an emerged term in this competitive age. Human Resources is an organizational function that deals with issues such as recruitment and selection, training, appraisal, compensation and performance management of the employee. The human resource information system provides details on administration, payroll, recruitment and training. This system is expected to deliver valuable results to the personnel department. A Human Resource Information System is software containing a database that allows the entering, storage, and manipulation of data recording of employees. Human Resource Information System (HRIS) is a systematic way of storing data and information for each individual employee to aid planning, decision making, and submitting of returns and reports to the external agencies. It merges HRM as a discipline and in particular its basic HR activities and processes with the information technology field. It can be used to maintain details such as employee profiles, absence reports, and salary admin and various kinds of reports. As companies grow and hire more workers, they must find the way to organize information about their employees. A Human Resource Information System is a
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computer that allows companies to electronically store information about their employees.
1.2 IMPORTANCE OF THE STUDY It observed that the study of Human Resource Information System is important for the effective decision making regarding human resources & maintenance of all HR functions. The following points explains the importance of HRIS Strategy Competitiveness People HRM.
1.4 OBJECTIVES:
To study the human resource information system. To find out the problems areas of Human Resource Information System. To study the need and importance of the human resource information system. To find out the requirements for implementation of the human resource information system.
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2) The respondent of the study were 10, users of existing Human Resource Information System.
2. Observation of overall working of Human Resource Information System in organization. 3. Questionnaires filled by respondents.
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B] SECONDARY DATA:This data refers to the collection of second hand data. This data is collected from the company in the written or printed format. The sources of this data can be as follows. a) The annual report of the organization. b) Official records of the organization. c) Other published articles of the organization.
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COMPANY PROFILE
With the sole intention of supplementing the income of zealous farmers a great idea of dairy farming was put forth in the minds of enthusiastic team. This resulted in the birth of the Warana Dairy, in 1968..The dairy plant has a capacity to handle more than 750000 liters of milk of which 400,000 liters can be converted into milk products. A clean and efficient management of dairy brought the proud products of Warana like Warana pasteurized Milk, Milk Powder, Ghee, Butter, Shrikhand, Amrakhand, Lassi, Cheese, and Strawberry Desert etc. These products once tasted chase the taster. The dairy has made its strides all the way. The turnover for the year 2009-10 was Rs. 500 corers. For its qualitative and quantitative excellent performance dairy has acquired an ISO 9002 Certification in record time of three months. M/S. Cadbury India Ltd. has joined hands with Warana Dairy and started production of Bourn vita, Drinking chocolate and Cocoa Powder. Even the 70% of total production of the Cadbury India Ltd.'s Bourn vita is produced from Warana Dairy. This simply reflects the quality and efficiency of the dairy. Warana Dairy has won many awards for its quality
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products and efficiency. The dairy, in future, has ambitious plans to venture into products like branded cheese, pasteurized butter, beverages and ice creams. This will surely bring many credentials and laurels to Warana. Warana Cattle-feed division is producing the quality cattle feed, which is supplied to the farmers for their cows and buffaloes, at subsidized prices.
A successful name by itself! All this did not happen by chance or through any sort of magic. An incredible man set on an arduous mission with a singular dream of achieving all these incredible things. The man who sacrificed his joys, happiness and stood bold, to do the best. This man like a sprint achieved the success in all the fields. His words were Godly words to his followers. With an undaunted strong belief along with his team when he struck, the whole barren valley that was filled with dacoits and turned it into a prosperous and polite land. Who was this incredible man? Who was this motivator? Who was this sprint? He was Late Vishwanath V. Kore alias Tatyasaheb Kore. Tatyasaheb Kore who did a magnificent miracle in the land of Warana, born on 17th October 1914, he was the son of a farmer in a small village Kodoli. Young Vishwanath Kore had to overcome several hurdles due to the poverty of his family. Besides poverty the sad demise of his parents might have crunched him a great deal. But young Vishwanath did not flinch an inch. Being the eldest in his family he took all the responsibilities on his shoulder and through his hard work he brought up the whole family through difficult times. By entering the local village co-operative society in 1935 he started his social service. He actively participated in Quit India Movement of 1942. He was actively associated with underground movement of Late "Y.B. Chavan - 1st Former Dy. Prime Minister of India. Due to his social services he was unanimously elected as President of Kodoli Municipality in 1940. He plunged into a severe action when an unprecedented depression in 1951 literally ruined the farmers of this area and they had to burn out their sugar canes rather than making jiggery and face the prospect of selling it at throw away prices. This shocking incident made him to set up a modern co-operative sugar factory in the barren land WARANA situated next to Kodoli village. The success of this sugar factory doubled his enthusiasm and lead to the overall development of Warana Complex. Today Warananagar is a place of many facets and fragrances
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and its success story started unfolding with every sunrise. Warana is making stupendous growth and is expected to make miracles in the days to come. India's largest dairy products, milk products selling Organization. We have an ISO 90012000 & HACCP certified organization manufacturer & exporter of milk, milk products & fruit products. Our plant situated 30 KMS from Kolhapur of Maharashtra state in India. Warana is a Co-operative milk union. We also undertake job work contracts of Multinational Companies like Cadbury, Novarties, and Heinz India & Glaxo etc.
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G) Puree: - We offer Alphonso mango puree, Totapuri mango puree, Banana puree, White guava puree in natural flavors. 8. Cream: Skimmed milk powder, full cream milk powder, 0%,26% fat quality products from Warana. 9. Malted: Cadbury Bourn vita, Drinking Chocolate, Coca Powder and Byte. 10. Curd: Warana co-operative milk union products. Curd, butter, cheese, milk powder, Lassi, Shrikhand, paneer etc.
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Warana Dairy, during its last 41 years of operations worked with economic viability and has without exception, earned better realizations for its members. The union has successfully completed the following expansions in last three four years. 35 MT/DAY Powder Plant 2.5 MW Co-Generation Plant Expanding the Cold Storage by 200 MT Capacity Enhancement of the Milk Processing capacity from 750000 Ltrs/day. Conversion of Mash Cattle feed Plant into Pallet Cattle feed Plant Mineral Mixture Plant. Development of Milk Procurement system to support the above expansion. Development of Milk & Milk Products Distribution infrastructure. Expanding the Delight Project in DC/Cocoa Project & New Byte Project for converting food products of Cadbury India Ltd. The union has taken over one of the group societies WAGPCOS on lease basis, paying Rs. 40.00 Corers as advance lease rent for 20 years in year 2005-2006. The union has also set up Tetra Packaging Plant for production on Tetra-Packed Milk and Fruit Juices in tune with present business scenario and market requirements. The society is exporting UHT Milk in bulk packing to Gulf Countries, like Dubai, Saudi Arab etc. New baby food plant also been set up as expansion activity of milk powder plant. In the year 2006-2007 new Ice-Cream plant is also started and the union is also thinking of setting up one more Ice-Cream Plant at Washi, Mumbai. The society is going into expansion of Malted Food Division, where Bourn vita, Dilite, Drinking Chocolate, Byte etc. Warana Dairy is the pioneer dairy, which introduce the traditional milk product SHRIKHAND in the Plastic Cup in the market and the products mouth watering test & quality gives the fame to WARANA brands throughout India.
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Present capital of Milk Union is Rs.530.00 Lac, contributed by more than 16,000 Milk Producers member & 312 Dairy Co-operative Society Members (DCS members). KEY PERSONS1- Mr. Vinay Vilasrao Kore Director (Ex-Chairman)
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3. THEROTICAL BACKGROUND:
SYSTEM STUDY AND IMPLEMENTATION
This chapter contains the results of the study, a description of the design and implementation of the HRIS.
Characteristics of MIS
I. Management-oriented: The basic objective of MIS is to provide information support to the management in the organization for decision making. So an effective MIS should start its journey from appraisal of management needs, mission and goal of the business organization. It may be individual or collective goals of an organization. The MIS is such that it serves all the levels of management in an organization i.e. top, middle and lower level. II. Management directed: When MIS is management-oriented, it should be directed by the management because it is the management who tells their needs and requirements more effectively than anybody else. Manager should guide the MIS professionals not only at the stage of planning but also on development, review and implementation stages so that effective system should be the end product of the whole exercise in making an effective MIS. III. Integrated:
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It means a comprehensive or complete view of all the sub systems in the organization of a company. Development of information must be integrated so that all the operational and functional information sub systems should be worked together as a single entity. This integration is necessary because it leads to retrieval of more meaningful and useful information. IV. Common data flows: The integration of different sub systems will lead to a common data flow which will further help in avoiding duplicity and redundancy in data collection, storage and processing. For example, the customer orders are the basis for many activities in an organization viz. billing, sales for cashing, etc. Data is collected by a system analyst from its original source only one time. Then he utilizes the data with minimum number of processing procedures and uses the information for production output documents and reports in small numbers and eliminates the undesirable data. This will lead to elimination of duplication that simplify the operations and produce an efficient information system. V. Common database: This is the basic feature of MIS to achieve the objective of using MIS in business organizations. It avoids duplication of files and storage which leads to reduction in costs. Common database means a Super file or Master file which consolidates and integrates data records formerly stored in many separate data files. The organization of the database allows it to be accessed by each subsystem and thus, eliminates the necessity of duplication in data storage, updating, deletion and protection. VI. Computerized: MIS can be used without a computer. But the use of computers increases the effectiveness and the efficiency of the system. The queries can be handled more quickly and efficiently with the computerized MIS. The other benefits are accuracy, storage capacity and timely information.
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VII.
User friendly/Flexibility: An MIS should be flexible i.e. there should be room for further modification because the MIS takes much time in preparation and our environment is dynamic in nature.MIS should be such that it should be used independently by the end user so that they do not depend on the experts.
VIII. Information as a resource: Information is the major ingredient of any MIS. So, an MIS should be treated as a resource and managed properly.
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HRIS is an effort towards speedy, effective and professionally handling of information on resources for efficient management of Human Resource function. HRIS is a computerized system used to acquire, store, analyze and distribute information regarding an organization's human services and to provide services in the form of information to the clients or users of the system. A greater sense of organizational bonding can achieve what traditional HR aimed at for ages - lower employee turnover, high morale, and effective personalized training & skill retention. The Human Resource Information System (HRIS) is a software or online solution for the data entry, data tracking, and data information needs of the Human Resources, payroll, management, and accounting functions within a business. Normally packaged as a data base, hundreds of companies sell some form of HRIS and every HRIS has different capabilities. Typically, The Human Resource Information Systems (HRIS) provide overall: Management of all employee information. Reporting and analysis of employee information. Company-related documents such as employee handbooks, emergency evacuation procedures, and safety guidelines. Benefits administration including enrolment, status changes, and personal information updating. Complete integration with payroll and other company financial software and accounting systems. Applicant and resume management. The HRIS that most effectively serves companies tracks: Attendance and PTO use, Pay raises and history, Pay grades and positions held, Performance development plans, Training received,
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Disciplinary action received, Personal employee information, and occasionally, Management and key employee succession plans, High potential employee identification, and Applicant tracking, interviewing, and selection. Human Resource Information System (HRIS) refers to the systems and processes at the intersection between human resource management (HRM) and information technology. It merges HRM as a discipline and in particular its basic HR activities and processes with the information technology field, whereas the programming of data processing systems evolved into standardized routines and packages of enterprise resource planning (ERP) software.
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3.2.3NEED OF HRIS
Thus the basic needs of HRIS is 1. Efficiently storing each employee information and data for reference- personal data management, payroll accounting, and benefits management and planning. 2. Enabling informed decision making in day-to-day personnel issues, planning, budgeting, implementing and monitoring Human Resource function. 3. Providing data / returns to government and other public 4. Facilitating decision making in areas like promotion, transfer, nomination, settling employees provident funds, retirement, gratuity, LTC, and earned leave compensation. 5. Cutting costs. 6. Improving accuracy. 7. Storing information and data for each individual employee. 8. Providing a basis for planning, decision making, controlling and other human resource functions. 9. Meeting daily transactional requirement such as marking absent and present and granting leave. 10. Supplying data and submitting returns to government and other statutory agencies.
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payroll function stores payroll registers and tax filing reports in accordance with legal requirements. 4. Benefits Some HRIS packages allow employers to establish and maintain medical benefits and retirement investments through their software. Such applications allow employers to have a one-stop shopping experience for all of their human resources data management needs. Other HRIS packages facilitate medical benefit and retirement investment deductions for payroll but not the establishment of those benefits. 5. Employee Interface Most HRIS packages allow for an employee to have limited user access. Employee users access a part of the database wherein they can update their personal information, review pay stubs, change retirement benefit selections, update direct deposit information or download benefit election documents. 3.3.5 PURPOSE OF HRIS: The main and ultimate purpose of an HRIS is to help manager and line managers in making decisions that "add value". 1. HRIS facilitates HR Managers to become strategic partners. 2. It helps in making analysis of important matters such as the HR costs. 3. It is an effective communication channel, complementing the employee manual or written HR polices. 4. HRIS facilitates better decision making. 5. It can contribute to employee satisfaction and productivity. 6. It implements "paperless" HR initiatives.
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It is fairly clear that your organization can benefit from implementing HRIS. The system is effective and beneficial if employees can have access to accurate, timely and relevant information that are linked to the accomplishment of your organization's mission and strategic objectives. Choosing the right technology and managing it based on clearly defined policies can contribute towards cost-reduction and the formulation of strategic plans. A well-designed Human Resources Information System must satisfy the needs of your employees and organization. This can improve your strategic human resource management initiatives
1. Improves productivity
The HRIS systems assist in enhancing both the productivity and workflow of the human resource department. This is because, all the data is usually collected and placed in a central database. This is very beneficial since data is going to be very easily retrieved from the database.
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2. Saves time
Through reducing the total amount of time spent on the administrative functions, human resource employees are able to focus on other essential duties. For example, they can carry out other productive functions like creating presentations, training staff members, succession planning and recruiting since they have enough time due to the HRIS system.
technology specialist. The cost per-hire for another employee in a specialized field may be a stretch for some small business. Although the system is efficient but sometimes we face the problems like system slowdown or higher down times and if there is some particular limitation in module than work suffers, some hr people are not comfortable in using system efficiently so time is to be given in training for system. It can be expensive in terms of finance and manpower. It can be threatening and inconvenient. Through understanding of what constitutes quality information for the user. Computer cannot substitute for human being.
HR planning Succession planning Work force planning Work force dynamics analysis Staffing Applicant recruitment and tracking Employee data base development Performance management Learning and development Compensation and benefits Pay roll Job evaluation Salary survey Salary planning International compensation Benefits management Develop innovative Org. Structure
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Develop IT
3.4 THE PAYROLL SOFTWARE: The payroll software of the organization is in DOS base. It has the following menu: Master maintenance. Employee all information. Add new employee Edit employee information Delete information. Employee postal amounts. Employee Vima. Grades master. Exit. Data entry Pay slip printing Various reports Enquiry Absent employees Employee per grade per department Yearly summary Yearly P.F. Yearly departmental summary. Income tax report. Insurance report. Poster registration. Bank report
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Chart:
Systems
20%
50%
30%
Interpretation:
As per the above table no 1 & the diagram 50% people working on Payroll system, 40% people are working on punching machine & 10% people are working on both the system to admin.
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Table 2: From how many years you are using this system? Years Less than 15 years More than 15 years 9 90 Respondent 1 Percentage (%) 10
Chart:
90
100
Percentage
80 60 40 20 0
10
System Uses
Interpretation:
As per the above table no 2 & the diagram 90% people are working more than 15 years & only 10% people are working less than 15 years.
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Respondent 5 3 2
Percentage(%) 50 30 20
Chart:
Record Keeping
50 45 40 35 30 25 20 15 10 5 0
Percentage
50 30 20
Manually
Computerized
Both
Methods
Interpretation:
As per the above table no 3 & the diagram 50% people says the keep data manually, 30% computerized and 20% both type.
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Table 4: Do you think the current payroll software is convenience for keeping record?
Result Yes No
Respondent 8 2
Percentage(%) 80 20
Charts:
Convenience Of Software
No 20% Yes 80%
Interpretation:
As per the above table no 4 & the diagram the 80% people says Payroll system is convenience & 20% are saying not
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Result Yes No
Respondent 6 4
Percentage(%) 60 40
Chart
60
Percentage
50 40 30 20 10 0
60 40
Yes
No
Better Result
Interpretation:
As per the above table no 4 & the diagram the 60% people says punching system provides better attendance record& 40% are saying not.
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Respondent 3 2 5
Percentage (%) 30 20 50
Chart:
New System
50
50
Percentage
40 30 20 10 0
30 20
Accuracy
Secracy
Interpretation:
As per the above table no 6 & the diagram 30% people need change in the time saving, 20% people in accuracy, and 50% change in secrecy.
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Table no7: does require extra Need of training for working on HRIS.
Need Yes No
Respondent 3 7
Percentage(%) 30 70
Chart:
Yes No
Interpretation:
As per the above table no 7 & the diagram the 30% people requires extra training & 70% people not requires.
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Table8: Do you find the Problem Areas while working with existing system?
Problem Yes No
Respondent 6 4
Percentage (%) 60 40
Chart:
40% 60%
Yes No
Interpretation:
As per the above table no 8 & the diagram there 60% people find problem while working & 40% people are not facing any problem.
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Respondent 9 1
Percentage (%) 90 10
Chart:
90
100
Percentage
80 60 40 20 0 Yes No
10
Need Of HRIS
Interpretation:
As per the above table no9 & the diagram 90% people are saying that there organization need HRIS & remaining 10% are saying no need of HRIS.
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Rating
Respondent
Percentage (%)
3 5 2 0
30 50 20 0
Chart: 50 50
Percentage
40 30 20 10 0
30 20
Rating Of HRIS
Interpretation:
As per the above table no10 & the diagram the 30% people are saying the performance of HRIS is very good, 50% are saying good & 20% people grading it as average.
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6.1 FINDINGS:1) Most of the employees are satisfied by the performance of the existing system. 2) The system helps keeping the records of employees attendance, payroll manager & all functioning of HR. 3) Existing system is good but there is problem implement security policy for security reasons. 4) The HRIS is important & needful and employees require changes in existing system. 5) There are 10 peoples are involved in support of existing system.
7) Data is not entered timely in the system, Because of all branches does not having ERP system.
8) The current work of the organization is based on Both i.e manually and computerized system.
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6.2 SUGGESTIONS:
1) The organization should implement ERP system for better decision making regarding for security. 2) They should install Login system i.e. user id & password for security reasons. 3) There should install security software like antivirus for maintaining security. 4) They should provide a systematic & proper training to the user of the system. 5) The software should be updated or redesigned as per the changing requirements of business or HR department. 6) Records should be recorded properly while manual booking, so that it can be entered properly in HRIS 7) Masters should be updated regularly. 8) Data should be entered timely and accurately.
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6.3 CONCLUSION:-
HRIS is very important software for the development of the company. The system helps keeping the records of employees attendance, payroll manager & all functioning of HR. this existing system is needful but some employees needs to change as per requirement. By proper training to employees it can help to reduce all the paper work. The importance of the human resource function & HRIS is increasing day by day and it seems to benefit in future.
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BIBLEOGRAPHY: Human Resource Management (9th Edition) by Gary Dessler Publisher: Prentice Hall Managing Human Resources by George W. Bohlander, Scott A. Snell Publisher: South-Western College . Human Resource Management: Gaining a Competitive Advantage with Power Web. Publisher: Irwin/McGraw-Hill
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Questionnaire:
NAME: AGE: QUALIFICATION: CONTACT NO: POST :( Manager Officer Supervisor Clerk)
1. What is your age? 20-30 30-40 40-45 45-55 55 Above 2. For how many years you are working in this company? Years 3. On which system you are working? Payroll s/w Punching machine system both 4. What do you think, how is the response of current system? Poor Average
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months
Good Very good 5. From how many years you are using this system? Since 1 to 5 years Since 6 to 10 years Since 11 to 15 years More than 15 years 6. Before the HRIS, how do you keep your records? Manually computerized mixed 7. Is punching machine system for attendance provides better result?
Yes No
If no then what is the reason? 8. Do you think the current payroll software is convenience for keeping record?
Yes No
If no then what is the reason? 9. Do you think using this system can make your work easy?
Yes No
10. What do you think; at what points new s/w bit the existing system?
Time saving application Accuracy Appearance Reports User interface Secrecy Record searching
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Any other
11. Is the company have provided any kind of training and knowledge before working on HRIS?
Yes No
If yes what you think is it sufficient? Yes No
13. Do you find any kind of problems while using your system? Yes No
If yes then which type of problems?
14. What do you expect from existing system? Report User friendly Security
15. When do you present your reports (all types)?
Daily Weekly Monthly Yearly 16. What is your scale rating regarding this HRIS?
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