Getting Started with SAP System

DE SAP System Maintenance Project

2010. 08.25

Session Topics
1. 2. 3. 4. 5. 6. 7. 8. 9.
Appendix : ERP Concept

System Overview System Setting System Log-On/Log-Off User Interface Transaction Session Favorites Messages Match code

10. Using Help

1. System Overview - Definition

SAP = System, Applications & Products in data processing

SAP is business process software designed

to assist the overall running of business.

SAP has designed an application module for

the business functionality for most business areas in a company.

1. System Overview - Modules

SAP R/3 consists of several independent but integrated modules and each of them has several sub-modules as well.

SD MM

FI

PP

QM PM
SD : Sales and Distribution

Integrated Solution Client / Server Open Systems

HR
IS

R/3

CO TR

PS WF
FI CO TR PS WF IS : Financial Accounting : Controlling : Treasury : Project System : Work Flow : Industry Solution

MM : Materials Management PP : Production Planning

QM : Quality Management PM HR : Plant Maintenance : Human Resources

2. System Setting - Password

SAP R/3 system has a rule to create or change password, after the initial log-on. If it against the rule, change and log-on are not allowed. Dont forget about it.
Right!
Does not matter of a capital character or

Wrong!

not
At least 6 letters, but less than 8 letters

Can not use pass as a password Can not use SAPooo as a password Can not use 5 passwords recently used Can not change more than twice in a day Can not use like followings. ?, ! or blank 3 of same letters Same order of 3 letters in user ID

(6~8)
A combination of A ~Z or 0 ~ 9

(For example, if the user ID is Hopman, you can not use man.)

2. System Setting Installing GUI

To start SAP R/3 system

For SAP R/3 system, SAP GUI should be installed.

( Product Server : 10.2.5.20 System ID : PRD, System No. : 10, SAP System : R/3)

If you find the shortcut icon at your desktop screen, SAP GUI is already installed.

;[SAPlogon]

In order to log on the system, setting up for an individual users property is required,

after executing [SAPlogon] icon. Then each user can log on SAP R/3 system and work on it.

2. System Setting User Property (1/2)

To set up the user property
For setting up for users property, double click [SAPlogon] icon. Now you can see this pop-up window, [SAP Logon] in your screen.

In order to set a new user

property, click the [User-Defined] button.

2. System Setting User Property (2/2)

To set up the user property

When [New Entry] widow pops up,
DEE PRD system

10.2.5.20

[Description], [Application Server], [System ID] and [System No.] should be filled in.

PRD 10

Check out [SAP System] whether the

right radio button is selected or not.

Whenever you work on SAP R/3 system,

you must fill in [Application Server] and [System ID] with noticed number.

Then, click [Add] button.

3. System Log-On/Log-Off (1/8)

To log on SAP R/3 system
After setting up user property, a client DEE
DEE PRD system

PRD system, which is a kind of database, is created on the left hand side of [SAP logon] window.

For logging on DEE PRD system

, click the [Log-On] button.

3. System Log-On/Log-Off (2/8)

To log on SAP R/3 system

When you access to user

certification, you must input those 4 kinds of data.

Noticed client number

Identified user ID initinit as a password in first

visiting
Client : 200 blank as a language

With entering all of data, click

the [Enter] button

3. System Log-On/Log-Off (3/8)

To log on SAP R/3 system
Now, you can see [Copyright]

pop-up window.

To proceed, click the [Enter]

button side.

on the below left

10

3. System Log-On/Log-Off (4/8)

To log on SAP R/3 system
Eventually you have logged on

SAP R/3 system!

This is called the Main Screen

of SAP R/3 Menu.

Whenever you want to work

on SAP R/3 system, you will meet this screen first.

11

3. System Log-On/Log-Off (5/8)

To log off SAP R/3 system
There are several sub-menus

under the [System] at menu bar.

Among the sub-menus, click

[Log Off].

12

3. System Log-On/Log-Off (6/8)

To log off SAP R/3 system
Now, the small [Log Off]

dialogue box is shown. It is asking to confirm to log off SAP R/3 system.

In order to log off, click the

[Yes] button.

13

3. System Log-On/Log-Off (7/8)

To log off SAP R/3 system
There is another way of

logging off SAP R/3 system. It is to click the [Close] button

which is right above and on the left side of SAP logo.

14

4. User Interface - Menu

You can click icons of user

menu and SAP R/3 menu to handle it.

By means of clicking the fist
SAP R/3 menu or SAP standard menu is structured menu of every business transaction, such as accounting, logistics, HR, etc.
You can access to only transaction related with your work.

icon at application tool bar, the user menu is coming up.

By means of clicking the

second icon at application tool bar, the standard SAP R/3 menu is coming up.

Body of SAP R/3

15

4. User Interface - Others

Menu Bar

There are the terms used for

Command Field Tool Bar

user interface in SAP R/3 system.

Application Tool Bar

Tap

Field

16

5. Transaction (1/2)
To access to transaction Using menu

To access to transaction, there

are two kinds of ways. One is to use SAP R/3 menu and the other is to use transaction code.
SAP R/3 menu can help you to
Sub-module

Function of Each Module Transaction

find the transaction without its transaction code. Thats why you do not need to remember the transaction code.

17

5. Transaction (2/2)

To access to transaction Using Transaction Code

With entering transaction

code at the command field by yourself, you can access directly to the appropriate transaction. It means you use the shorten way.

18

6. Session - Definition

Session is an additional

window for which several works are simultaneously executing in SAP R/3 system.
For example, you are able

to maintain HR mater data at session 1, see personnel action history at session 2, and display HR master data at another session.

6 sessions can be opened at

the same time.

19

6. Session Creation (1/3)

You can create a session with

selecting [Create Session] under [System] menu.

Or you can create a session

with entering /O (English character, O) at command field directly.

Current session number is at

Status Bar at the bottom of the screen.

Now the session number 1 is

opened.
Session Number

20

6. Session Creation (2/3)

You can create a session with

entering /o (small English character, o) at command field directly.

Current session number is at

Status Bar at the bottom of the screen.

Now the session number 2 is

opened.

Session Number 2 Session Number 1

21

6. Session Creation (3/3)

You can create a session with

using the creation key the standard tool bar.

at

Current session number is at

Status Bar at the bottom of the screen.

Now the session number 3

is opened.

Session Number

22

7. Favorites Insert

Select the screen accessing frequently, and move them at Favorites folder by mouse dragging.

Click the right button of mouse at Favorites folder, select [Insert Transaction], and enter the T-code and push .

Select the screen accessing frequently at menu and push the [Add to Favorites] Icon .

23

7. Favorites Delete

Select the screen to delete at

Favorites folder, click the right button of mouse and push the [Delete Favorites] to clear.

Select the screen to delete at

menu and push the [Delete Favorites] Icon.

24

8. Messages

W: Warning message
For example, Delivery date is too early because the material has a longer lead time (for requisitions); warnings must be acknowledged, but can be bypassed

E: Error message
Entering invalid information will cause this type of message; errors must be fixed to continue transaction

I: Information message
Displays document number or verifies an action (save)

A: Abnormal end message

Error in SAP program

25

9. Match code

A match code is a search function within SAP which can be used to look up master data, documents or reports.

Click the search icon or press F4 on a field

26

9. Match code

Select a matchcode to search by selecting the appropriate tab To view a list of all possible matchcodes for this field, select the icon.

27

9. Match code

Enter search terms and wildcards to narrow the matchcode search, and hit enter or select Start Search

Search Term

28

9. Match code-Personal List

Composite Match code (with Tab-Strip) and set-up select conditions

Creating personal list (Icon insert into personal list)

29

9. Match code-Personal List

Reading from personal list, modification eventually switch back on all values

30

10. Using HelpField Level Help

Click or press
F1

while the cursor is in the field in question

Online Documentation

31

10. Using HelpApplication Help

Under the Help menu, you can access the SAP Application help

32

 Appendix : ERP Concept

Introduction to SAP Modules (1) SD

Sales and Distribution (SD)

The SD application module supports the day-to-day support of customer sales orders and the distribution of products.

SD
SD MM PP QM PM HR FI

Customers Sales Order creation Vehicle Sales

CO AM PS WF

Parts Sales Pricing Deliveries Billing

SAP
R/3
IS

Credits & Returns

Sales & Marketing Reporting

Introduction to SAP Modules (2) MM

Materials Management (MM)

The MM application module supports the procurement and inventory functions occurring in day-to-day business operations

MM
SD MM PP QM PM HR FI

SAP
R/3
IS

CO AM PS WF

Vendors Materials (Production & General Materials) Scheduling Agreements Purchase Requisitions / Orders Inventory Management Receiving Returns to Vendor Invoice Verification Physical Inventory Import Consolidation Center Operations KANBAN Physical Inventory & Cycle Counting

Introduction to SAP Modules (4) FI

Financial Accounting (FI)

The FI application module manages the various types of financial information.

FI
SD MM PP QM PM HR FI

General Ledger Accounts Receivable Accounts Payable Fixed Assets Treasury and Cash
External Reporting
Balance sheet Liquidity calculation Profit & Loss (P/L) Cost center reports

SAP
R/3
IS

CO AM PS WF

(FI) External Accounting

Retained earnings report

(CO) Internal Accounting

Internal Reporting
Product costs reports

Profit center reports

Profit margin

Introduction to SAP Modules (5) CO

Controlling (CO)

The CO application module tracks the flow of costs and revenue.

CO
SD MM PP QM PM HR FI

SAP
R/3
IS

CO AM PS WF

Cost Center Accounting Internal Orders Profit Center Accounting Product Cost Controlling Profitability Analysis

End of
Documentation

38