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TIME MANAGEMENT

By using time management skills you can learn to: Determine which of the things you do are important, and which can be dropped Use your time in the most effective way possible Increase the time in which you can work Control the distractions that waste your time and break your flow Increase your effectiveness and reduce stress.

Time Management is about setting clear priorities for yourself and making sure you achieve them.

It recognizes that time is a wasting resource: when its gone its gone! We need to know how to conquer the clock now.

Time Competence : is a way of functioning in the present in such a way as to be aware of the relationships between the present, the past and the future.

Time competence may be visualized as:


PAST Significant ideas Sources Experiences PRESENT Reality FUTURE Possibilities Hopes Realistic Goals

Time incompetence, whether it comes from being too often in the past or too often in the future, may be visualized like this:
PAST Guilt Remorse Recriminations Worry PRESENT Reality FUTURE Fears Unrealistic expectations Unfounded hopes Worry

Past, present and future are like enclosed boxes; being in one locks us out from the others.

Setting Priorities: The Pareto Time Principle

The 80/20 rule, or more properly the Pareto Time Principle, named after Vilfredo Pareto, a 19th. Century Italian economist and sociologist, helps explain the importance of setting priorities for effective results.

80:20 principle = Vital Few, Trivial many

For management, this rule means that leaders need to concentrate on the most important tasks first. Experts call them the Vital Few tasks in contrast to the Trivial Many.

Outstanding leaders concentrate both on getting the job done right and doing the right job now. Herein lies the key to effective time management: doing the most important thing now.

The Time Management Matrix

Not Important Important

URGENT NOT URGENT

URGENT I ACTIVITIES: Crises Pressing Problems Deadline Driven Projects

NOT URGENT II ACTIVITIES: Prevention, Learning, Relationship building Recognizing new opportunities Planning, recreation Health, Personal Development IV ACTIVITIES: Trivia, busy work Some mail Some phone calls Time wasters Excessive TV / Games Pleasant activities

Important Not Important

III ACTIVITIES: Interruptions, some calls Some mail, some reports Some meetings Proximate, pressing matters Popular activities Other peoples priorities

Develop Your Personal Power:


TIME TO PLAN & ORGANIZE SET GOALS PRIORITIZE HAVE A TO DO LIST

BE FLEXIBLE
CONSIDER YOUR PRIME TIME ELIMINATE THE URGENT PRACTICE THE ART OF

INTELLIGENT NEGLECT NO
AVOID BEING A PERFECTIONIST CONQUER PROCRASTINATION REWARD YOURSELF

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