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By using time management skills you can learn to: Determine which of the things you do are important, and which can be dropped Use your time in the most effective way possible Increase the time in which you can work Control the distractions that waste your time and break your flow Increase your effectiveness and reduce stress.
Time Management is about setting clear priorities for yourself and making sure you achieve them.
It recognizes that time is a wasting resource: when its gone its gone! We need to know how to conquer the clock now.
Time Competence : is a way of functioning in the present in such a way as to be aware of the relationships between the present, the past and the future.
Time incompetence, whether it comes from being too often in the past or too often in the future, may be visualized like this:
PAST Guilt Remorse Recriminations Worry PRESENT Reality FUTURE Fears Unrealistic expectations Unfounded hopes Worry
Past, present and future are like enclosed boxes; being in one locks us out from the others.
The 80/20 rule, or more properly the Pareto Time Principle, named after Vilfredo Pareto, a 19th. Century Italian economist and sociologist, helps explain the importance of setting priorities for effective results.
For management, this rule means that leaders need to concentrate on the most important tasks first. Experts call them the Vital Few tasks in contrast to the Trivial Many.
Outstanding leaders concentrate both on getting the job done right and doing the right job now. Herein lies the key to effective time management: doing the most important thing now.
NOT URGENT II ACTIVITIES: Prevention, Learning, Relationship building Recognizing new opportunities Planning, recreation Health, Personal Development IV ACTIVITIES: Trivia, busy work Some mail Some phone calls Time wasters Excessive TV / Games Pleasant activities
III ACTIVITIES: Interruptions, some calls Some mail, some reports Some meetings Proximate, pressing matters Popular activities Other peoples priorities
BE FLEXIBLE
CONSIDER YOUR PRIME TIME ELIMINATE THE URGENT PRACTICE THE ART OF
INTELLIGENT NEGLECT NO
AVOID BEING A PERFECTIONIST CONQUER PROCRASTINATION REWARD YOURSELF