RESTRUCTURING

HR Department

Introduction

Presenter Purpose Flow of presentation The biggest hurdle in the pace of human development is the inherent reaction to oppose a change.

Issues / Concerns

Response time is slow Reactive HR not Proactive Distorted Salary structure (Irregularities in pay) No proper Appraisal System, training system No manpower planning Weak Policy implementation, violations & relaxation Optimum utilization of HR No trainings from HR Policies and procedures revision and controlling Low Interaction with employees Level of awareness is low especially in new employees

Reasons

Work overload in HR Expectations from HR Grade/designation structure Position entitlements Policy development & controlling

Other Responsibilities

Conducting Performance Appraisal as per management guidelines Conducting Climate Survey and presenting it to the management Developing Succession Plans with the management and the HODs Human Resource Quarterly Report Conducting Internal Salary Survey & adjusting salary compression Human Resource Information System

Way Forward

Hire remaining team members & orient them about the company and HR objectives Organizational chart mapping with positions JD finalization Collecting data & documents from employees to prepare P/files Position entitlements Grade/designation charts Drafts on the core HR Procedures Revise and develop policies HR Report on quarterly basis Initiate & conduct performance appraisal & Climate Survey Initiate & conduct succession planning and trainings Conduct salary survey and share it with management

Organization Chart - General

Dept Head

Functional

Team Lead

Executive

HR Organization Chart
Proposed
Head HR Vacant
Initially we dont need any resource

R&S Executive 01 Person

C&B Executive 01 Person

T&D Executive

OD Executive 01

Initially we need one resource who will perform T&D and OD

Doc .Controller 01 Person

Responsibilities R&S Executive

Develop and maintain a Manpower Data Bank (MPDB) Quarterly Manpower review with line managers Spooling for candidates required Assistance in interviews and selection Liaison with Head Hunters / Web Portal HR Branding (Internships / Job Fairs)

Responsibilities C&B Executive

Issuance of different letters and forms Handling Employee Queries Close liaison with Payroll Dept for salary processing and final settlements Induction of new employees Maintain the employee data Processing Insurance Claims Performance Appraisal

Responsibilities T&D Executive

Gather and consolidate training needs Liaison with management for finalizing the training budget Develop a plan for conducting the trainings Evaluate different training institutes and create a panel Initial Orientation plan for new employees Record of trainings conducted Identify In-house trainers and utilize them for In-house trainings

Responsibilities OD Executive

Develop New policies (If Required) Revision of old policies (If Required) Develop standard operating procedures for different processes

Responsibilities Doc. Controller

Maintaining and updating employee P/file and other HR documents Keeping a track of files issued Ensuring that Payroll and HR are on the same footings Maintaining and updating the monthly attendance Maintaining and updating the leave record