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Group members
Saud Tariq Qurat-ul-Ain Haider Hassan Muddasir Kamran Arshad

Topic

Structuring a presentation

Contents

1. Definition of presentation 2. Presentation structure 3. Other kinds of speech structure

Saud Tariq

Presentation Definition
Presentations and reports are ways of communicating ideas and information to a group

Usually, you speak to a group of people in one of three situation

when you are doing most of speaking yourself, either to inform or persuade When you have more give and take with your audience to answer questions When your audience is doing most of the taking to solve problem in group

Various ways in which you might do speaking

A manuscript is completely prepared in advance and written out
An impromptu speech is completely unprepared and spur of the moment In between these two extremes, we find prepared presentation. I mean you prepared what you say but you do not read it word for word.

Qurat-ul-Ain

Presentation Structure
There are three steps in presentation structure:
a) Limit your main point b) Make your main idea stand out c) Use an effective opening and closing

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Limit Your Main Points Stand Out

Limit the number of main point that you make in a presentation to three ,four or five
Pick out the important point. Limit your main point will give you a better chance of accomplishing your objective.

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Make Your Main Ideas Stand Out

you can make your main points stand out,
By providing very explicit transactions.

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 Transactions may be two types:

1- Writing 2- Speaking

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 Writing:When you write your main points you will make your main points according to your requirements.

Speaking:More explicit transaction when you speak.

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How to make presentation effective

Greeting the audience
Introducing yourself Create an effective outline Include chart n diagram Be careful with sound and video Check your grammar and spelling

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Haider Hassan

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Use of effective opening and closing

Every presentation complete due to effective opening and effective closing

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Opening
An effective presentation opening consists of many speech experts call a grabber
Capture you audience attention

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 Using humour in business communication is

very tricky Uses interesting and ethical jokes for collect re attention

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 Using humour in small doses Avoid using too many jokes Humours should be related to the topic of the occasion

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You can grab your audience interest in two effective ways

1 Referring to unusual
2 Referring to familiar

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Referring to unusual
Gain audience attention by telling people something they did not know to arouse their

curiosity.

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Referring to familiar
Gains audience attention by telling people something they already know.

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Closing
The final step in structuring an oral presentation is to use an effective closing.
Using transitional phrase such as In conclusion or To summarize

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Mudasir Abbas

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Other kinds of speech structure

Find that at certain times in your business carrier you are called on to speak from a manuscript, to speak off the cluff and to introduce

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Manuscript and impromptu speeches

Manuscript (Read something word to word)

Impromptu (unexpected Suddenly presentation

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Manuscript speech
In manuscript speech naturally you go through the usual process, establish the objective, analyse the audience
Main problem people have in writing manuscript is with written style not spoke style

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 Rhythm is much more important than in regular writing

Use easy sentences according to phrases and verb

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Impromptu speech
Bring up to date about the project (which is running in the firm)
Suggestion to help you in impromptu speaking

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 Try to avoid truly impromptu situation

Keep it short Organize as well as you can

Relate the experience

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Kamran Arshad

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Speaker Introduction And Team Presentation

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Situation of speaking
Speaking to group Speaking in group

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This section provide some suggestions

How to introduce a speaker How to deliver a team presentation

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How to introduce a speaker

Greeting audience Initial greeting includes the name of the

sponsoring organization Nature of the gathering Your name and function Identify the subject Indicate importance Arouse curiosity
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Use the information about

Speakers information should be in a

resumes form Dont bore your audience

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Omit information the audience already

knows. Choose the speakers most distinctive qualification or experiences.

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Team presentations
A series of people deliver presentation A team presentation is not a panel discussion

Team presentation should be organized as a whole

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 Team presentation is the need for clear transaction between the speaker
One team member might give the intro and preview Including what each subsequent team member will discuss

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 Team presentation use the same colour coding

Use the same typeface Use the same size

The group should also rehearse

together

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 The group should also rehearse

together Normally at least Two types of rehearsals involves:

1. Dry run rehearsal 2. Full dress rehearsal

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 Dry run rehearsal:Run through what you will say, how you will provide transactions, what visual aids you will use.
Full

Dress rehearsal:-

will allow you to perfect your delivery and flow.

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