Aspire Parent Support Group

Orientation – August 2009

APSG MISSION STATEMENT
 MANAGE THE FINANCES RELATING TO TEAM
COMPETITION AND EVENTS
 RAISE FUNDS FOR THE BENEFIT OF ASPIRE
TEAMS.
 FACILITATE FUNDRAISING FOR INDIVIDUAL
TEAM MEMBERS/PARENTS
 FOSTER A HEALTHY AND SUPPORTIVE
ENVIRONMENT FOR ATHLETES AND COACHES
 PROVIDE SUPPORT TO ASPIRE GYMNASTICS IN
THE COORDINATION AND EXECUTION OF
COMPETITIVE EVENTS
WELCOME LETTERS

 LETTER FROM THE PRESIDENT

 LETTER FROM ASPIRE OWNER
 Letter from Scott Barclay - Aspire Owner

Dear APSG Member:

          One great philosopher once said, "Gymnastics is the only sport; everything else is just a contest or
game." As arrogant as that may sound, there is a lot of truth to it. As much good as there is in many other
"sports" and activities, I believe that the sport of gymnastics offers much more. That is why we say it is the
"foundation of all sports". Your choice as a family to continue to pursue the endless possibilities of where
gymnastics can take you and your child is one that will lead to an adventure full of learning and growth. 

          Being a part of the Aspire family means more than learning lots of fun and cool tricks. It means building
lifelong friendships and learning how to deal with others. Your child will learn how to show respect even when
they don’t “feel” like it. They will learn the importance of teamwork, leadership, hard work, sacrifice, goal-
setting and time management to name a few things.

          Having both a son (Riley who is 18 years old) and a daughter (Briena- 16 years old) in the sport who
have both grown through very difficult challenging times, Dona and I know very well what the challenges and
rewards are that are in store for many of your children. It is definitely NOT the easiest sport, but I do believe
it is one of the most rewarding sports! As parents, Dona and I have always took the stand that we really don’t
care what our kids pursue as long as it is legal, healthy and they do it with passion! I love walking around our
gym and seeing all the passion that is exuberated from not only the athletes, but also our coaches. WOW… it
is an exciting place to be every day.

          I hope that you enjoy this year and support the whole Aspire team (kids, coaches, support staff) who all
help make this a great adventure for us all. If I have learned anything from the last 38 years in this sport, it
won’t be the easiest year (haven’t had one yet), but it definitely can be the BEST year! Let’s all join together,
roll up our sleeves and have fun together making this a memorable year for our kids!

Lookin’ UP

Scott Barclay
Scott Barclay
Aspire Owner
 Letter from the President

Welcome back and thank you to those of your who have been a part of our growth and successes in the
past, and welcome to those families that are new to APSG for 2009-2010.

I would like to express my thanks to the immediate past president, Carlos Flys, for his dedication and the
excellent job he did bringing us to where we are today, and to our immediate past Treasurer, Jeanne
Becker, for her commitment to our club’s success. And I want to acknowledge our current board, many
of whom are continuing in volunteer positions from last year or taking on new roles in our board, as well
as our Leadership Team. We have a wonderful group of talented and sincere parents who want to make
this a better place for our kids – I hope you will get to know them!

Also, it is a great time to thank Scott and Dona Barclay for the tremendous opportunities they have
given to our club in the past, providing our families with so many volunteer opportunities.

Competitive gymnastics and T&T is, no doubt, a costly sport, and fundraising gives us great
opportunities to reduce these costs. As we did last year, we again look forward to giving back to our
families thousands of dollars in volunteer credits. We already have in place the Fry’s program cards,
and are looking at additional ways to help our team families fundraise. If anyone has ideas for individual
or team fundraising events feel free to bring them to our attention so we may look into them.

The APSG still has openings in our Leadership Team – please consider being an active member.

My role is to help make this a fun and successful year for us all as we work together to give our kids
great opportunities, and I am here to try and help you with your concerns. Please contact me and I will
try my best to help.

I hope to see you all at our upcoming ALL-ASPIRE TEAM PRE-SEASON MIXER/PARTY on Saturday, August
29, 2009 from 5:30 – 7:30 at Mesquite Groves Aquatic Center. Please save the date!

Looking forward to a GREAT YEAR!

Sincerely,

Rick Brewer
APSG LEADERSHIP GROUP

 BOARD OF DIRECTORS – VOTING

MEMBERS OF THE LEADERSHIP GROUP
LEADERSHIP TEAM – SAME VALUE AND
BENEFITS EXCEPT FOR VOTING
PRIVILEGES
 DISTINCTION OF 2 GROUPS MEANT TO
EASE QUORUM REQUIREMENTS AT
BOARD MEETINGS AND ELECTRONIC
VOTES
APSG BOARD OF DIRECTORS

PRESIDENT: RICK BREWER

VICE PRESIDENT: ANN DUFT
TREASURER: KELLY HATTENDORF
SECRETARY: KAREN GILLIAN
BOYS GYMNASTICS REP: LORIE WARNOCK
GIRLS GYMNASTICS REP: RACHELLE SCHROEDER
TRAMP AND TUMBLE REP: HEIDI HUTCHINS
VOLUNTEER COORDINATOR: CHRISTINE BREWER
FUNDRAISING COORDINATOR: MELISSA CALDERON
IMMEDIATE PAST PRESIDENT: CARLOS FLYS
APSG LEADERSHIP TEAM

ASPIRE OWNERSHIP: SCOTT AND DONA BARCLAY

ASSISTANT TREASURER: VACANT
BOYS LEVEL 4 ASST. REP: MICHELLE WEISS
GIRLS LEVEL 4 ASST. REP: MICHELLE KASH
GIRLS OPTIONAL ASST. REP: KAREN STRAUS
FUNDRAISING ASST. COORDINATOR: VACANT
GOLF COMMITTEE CHAIR: VACANT
RAFFLE COORDINATOR: VACANT
PRINT COORDINATOR: VACANT
LEADERSHIP GROUP DUTIES

 OVERSEE INTERESTS OF COMPETING ATHLETES

 APPROVE/ORGANIZE/SUPPORT FUNDRAISING
ACTIVITIES
 MANAGE ANNUAL BUDGET
 CREDIT AND DEBIT MEMBERS’ ACCOUNTS
 PAY ALL COMPETITION-ASSOCIATED COSTS
 ORGANIZE TEAM BANQUETS/AWARDS CEREMONIES
 DECIDE ON DISTRIBUTION OF FUNDRAISING CREDITS
 VOTE AND AWARD SCHOLARSHIPS
 MAINTAIN AND MANAGE GENERAL FUND
 ATTEND MONTHLY BOARD MEETINGS
 HELP ORGANIZE COMMITTEES AND EVENTS
FUNDRAISING OPPORTUNITIES

 COMPLETE MEMBERSHIP FUNDRAISERS

 GROUP-SPECIFIC FUNDRAISERS

 INDIVIDUAL FUNDRAISERS
APSG VOLUNTEER POLICY
 MANDATORY 5 HOURS PER YEAR PER ATHLETE (WAIVED IF
YOU JOIN LEADERSHIP GROUP OR COMMITTEE) – ACCRUAL OF
VOLUNTEER CREDITS BEGINS AFTER 5 HOUR OBLIGATION IS
MET. YOU MAY “BUY-OUT” OBLIGATION FOR $50.00
 RECEIVE CREDITS BASED ON PROFITABILITY OF FUNDRAISER
AND HOW MANY HOURS YOU WORKED (EXAMPLE ON NEXT
SLIDE)
 HOURLY CREDIT CAPPED AT $10.00 PER HOUR
 LEADERSHIP GROUP STATUS: YOU MAY RECEIVE VOLUNTEER
CREDITS IMMEDIATELY (5 HOUR MINIMUM OBLIGATION
WAIVED). YOU MAY ALSO GET CREDITS FOR PLANNING TIME,
COMMITTEE TIME AND PREPARATION TIME FOR A SPECIFIC
EVENT.
 LAST SEASON APSG “PAID OUT” $32,000 IN VOLUNTEER
CREDITS!!
APSG VOLUNTEER POLICY
SAMPLE SCENARIO:

 JAMMIE JAM MEET GROSSES $7,000 IN FUNDRAISING

 $1,000 GOES TO PAY FOR EXPENSES (CONCESSION FOOD, PRIZES,
RAFFLES…)
 $6,000 IS NET REVENUE TO SPLIT: 40% GENERAL FUND AND 60%
VOLUNTEER CREDITS (OR $3,600)
 TOTAL VOLUNTEER “MAN-HOURS” TABULATED BY VOLUNTEER
COORDINATOR: 400 HOURS
 CREDIT FUND ($3,600) DIVIDED BY “MAN-HOURS” (400) = INDIVIDUAL
CREDIT RATE: $9.00/HOUR
 JANE DOE WORKS 10 HOURS (2 SESSIONS/5 HOURS EACH)
 JANE DOE’S ACCOUNT IS CREDITED $90.00
 SINCE WE ARE CREDITING ACCOUNTS BASED ON VOLUNTEER HOURS,
EACH VOLUNTEER IS RESPONSIBLE FOR SIGNING-IN, SIGNING-OUT
AND DOUBLE-CHECKING THAT THEIR TIME HAS BEEN LOGGED BY THE
VOLUNTEER COORDINATOR.
Fry’s Card Fundraiser

 Fry’s will pay some of your team fees!!

 You purchase a $5 Fry’s gift card from APSG
 Reload your gift card and use it for your grocery
purchases at Fry’s
 Fry’s will pay us up to 5% of the amount loaded on
your gift card(s) twice per year (Feb and Aug)
 Your share of the Fry’s payment will be credited to
your athlete’s account
 APSG Contact for Fry’s cards: Karen Straus -
kpstraus@aol.com
LEADERSHIP GROUP BENEFITS
 5 HOUR VOLUNTEER OBLIGATION IS WAIVED
 BEGIN EARNING VOLUNTEER CREDITS WITH 1ST HOUR OF VOLUNTEER
WORK
 “LEADERSHIP GROUP STATUS” IN VOLUNTEERING MEANS YOU CAN
ACCRUE VOLUNTEER CREDITS FOR ALL ACTIVITIES ASSOCIATED WITH
A FUNDRAISING INCLUDING: MEETINGS, PLANNING, ORGANIZING, ETC.
 EXAMPLE BASED ON JAMMIE JAM MEET SCENARIO: IF YOU BECOME
FUNDRAISING COORDINATOR. YOU SPEND 2 HOURS IN MEETINGS
HELPING PLAN EVENT. YOU SPEND 5 HOURS SHOPPING FOR
DONATIONS FOR RAFFLE. YOU SPEND 2 MORE HOURS HELPING
ASSEMBLE RAFFLE BASKETS. YOU RUN THE RAFFLE TABLE FOR 3
SESSIONS – 15 HOURS. YOU HAVE JUST EARNED $216 IN VOLUNTEER
CREDITS TOWARDS YOUR ACCOUNT. IT’S WORK, BUT IT PAYS-OFF!
 AS A LEADERSHIP GROUP MEMBER, YOU GET TO PLAN AHEAD AND
PICK AND CHOOSE YOUR VOLUNTEERING OPTIONS.
 BEST OF ALL: YOU ARE MORE INVOLVED WITH THE “GOINGS-ON” OF
YOUR ATHLETE’S EXPERIENCE.
APSG TEAM AND COMPETITION FEES

 TEAM FEES = FEES THAT COVER THE

COST OF RUNNING AND REWARDING A
COMPETITIVE TEAM
 COMPETITION/REGISTRATION FEES =
FEES THAT GO DIRECTLY TO THE GYM
OR ENTITY THAT IS HOSTING A MEET OR
COMPETITION
 TEAM FEES + COMPETITION FEES = $$
YOU WILL PAY THE APSG
APSG TEAM FEES

 ASPIRE COMPETITIVE ATHLETES ARE MEMBERS OF THE

ASPIRE TEAMS. ALL ATHLETES, REGARDLESS OF HOW
MANY MEETS THEY COMPLETE, BENEFIT FROM
COACHING, COACHES TRAINING, COACHES EDUCATION,
GIFTS, BANQUETS, AWARDS, ETC. THEREFORE, ALL
COMPETITIVE ATHLETES PAY THE SAME TEAM FEES
REGARDLESS OF AGE, GENDER, LEVEL OR SPORT.

 TEAM FEES FORMULA: ALL FEES FOR ALL COACHES,

BANQUETS, CERTIFICATIONS, COACHES TRAVEL, ETC.
COMBINE TO GIVE GRAND TOTAL OF FUNDS NEEDED.
THAT TOTAL IS DIVIDED BY NUMBER OF APSG ATHLETES
IN ALL SPORTS/LEVELS. RESULT IS THE INDIVIDUAL
TEAM FEE.
APSG TEAM FEES – 2009/2010 SEASON

TEAM FEES FOR 2009/2010 COMPETITIVE

SEASON ARE:

$450.00*
*Athletes competing on 2 teams (i.e. Boys Gymnastics
and T&T) will be charged an additional $50 to cover
additional costs incurred
APSG TEAM FEES - BREAKDOWN
 TEAM ATHLETE REGISTRATIONS $1,450
 TEAM REP DISCRETIONARY FUND $1,210
 COMPETITION EXPENSES (COACHING, TRAVEL, TEAM REGISTRATIONS, ETC) $38,600
 BANQUETS/AWARDS $3,630
 COACHES GIFTS $1,900
 SUMMER SOCIAL $1,210
 PROFESSIONAL FEES $1,450
 COACHES EDUCATION $3,750
 COACHES UNIFORMS $600
 MISCELLANEOUS $700
 TOTAL $54,500

 DIVIDE TOTAL BUDGET BY 121 ATHLETES: $450.41

APSG COMPETITION FEES

 UNLIKE THE TEAM FEES, YOUR COMPETITION

FEES WILL VARY

 COMPETITION FEES ARE BASED ON: A)

NUMBER OF MEETS THE ATHLETE ENTERS AND
B) COST PER MEET

 NOTE: UNIFORMS, IF REQ’D, ARE IN ADDITION

TO TEAM FEES
APSG COMPETITION/REGISTRATION FEE
BREAKDOWN – ANTICIPATED MEETS
[ESTIMATE ONLY]

 GIRLS COMPULSORY (FALL SEASON) $593

 GIRLS COMPULSORY (SPRING SEASON) $563
 GIRLS OPTIONAL $659
 BOYS LEVEL 4 $758
 BOYS LEVEL 5 $948
 BOYS LEVEL 6 $933
 BOYS OPTIONAL $838
 TRAMP AND TUMBLE $548

ADD TEAM FEE OF $450 + COMPETITION FEE (ABOVE) TO

GET TOTAL FEE YOU WILL PAY FOR THE ENTIRE
SEASON
TOTAL OBLIGATION TO APSG

Team Competition Fees Total

Fees (Meets) Obligation
Girls Comp (Fall $450 $1,156 $1,606
& Spring)
Girls Comp $450 $593 $1,013
(Spring Only)
Girls Optional $450 $659 $1,109
Boys 4 $450 $758 $1,208
Boys 5 $450 $948 $1,398
Boys 6 $450 $933 $1,383
Boys Optional $450 $838 $1,288

T&T $450 $548 $ 998

APSG FEES – PAYMENT SCHEDULE

 MANY EVENTS OCCUR AT THE BEGINNING OF THE SEASON.

 APSG NEEDS TO COLLECT MORE MONEY UP FRONT TO MEET
CASH-FLOW REQUIREMENTS.
 TOTAL FEES ARE CALCULATED WITH THE ASSUMPTION THAT
YOUR ATHLETE WILL COMPETE IN ALL MEETS THAT
CORRESPOND WITH HIS/HER LEVEL.
 IF YOU MISS A MEET AND HAVE MET THE REQUIRED
PROCEDURES TO NOTIFY YOUR COACH, THE MONEY FOR
THAT MEET MAY BE CREDITED BACK TO YOUR ACCOUNT, IF
WE HAVE NOT YET PAID FOR IT.
 PAYMENT SCHEDULE IS THE 15TH OF THE MONTH. CREDIT
CARDS WILL BE CHARGED (INCLUDING A CREDIT CARD FEE) IF
YOUR PAYMENT HAS NOT BEEN RECEIVED BY THE END OF THE
MONTH.
 YOU WILL CONTINUE MONTHLY PAYMENTS UNTIL YOUR
ANNUAL FEE TOTAL HAS BEEN MET.
ASPG FEES – PAYMENT CALENDAR

 DOWN PAYMENT: $300.00 DUE BY

AUGUST 15TH
 1ST MONTHLY PAYMENT: $175.00 DUE
SEPTEMBER 15TH
 MONTHLY PAYMENTS: $175.00 DUE
EVERY 15TH OF THE MONTH UNTIL ALL
FEES ARE MET
APSG SCHOLARSHIP PROGRAM

 FINANCIAL HARDSHIP
 EXTRAORDINARY CIRCUMSTANCES OR
EVENTS
 LENGTH OF ASSOCIATION WITH ASPIRE
 PRESENT AND FUTURE COMMITMENT
OF ATHLETE TO ASPIRE
 SEE APPLICATION
APSG SCHOLARSHIPS

 APSG SCHOLARSHIP – UP TO $1,000: VOTED AND

AWARDED BY THE APSG BOARD WITH
RECOMMENDATIONS FROM THE LEADERSHIP GROUP
 PRESIDENT’S SCHOLARSHIP – UP TO $1,000: VOTED
AND AWARDED BY THE APSG BOARD WITH
RECOMMENDATIONS FROM THE LEADERSHIP GROUP
 COACHES’ SCHOLARSHIP – AMOUNT TBD: VOTED AND
AWARDED BY THE APSG BOARD WITH
RECOMMENDATIONS BY THE ASPIRE COACHING STAFF
 TREASURER’S SCHOLARSHIP – AMOUNT TBD:
AWARDED ANNUALLY TO THE APSG TREASURER TO
OFFSET THE COST OF ONE ATHLETE’S FEES
ENROLLMENT CONTRACT
 WE MUST RECEIVE A SIGNED ENROLLMENT CONTRACT
BY AUGUST 15, 2009 IN ORDER FOR YOUR CHILD TO BE
ON THE TEAM.

 WE MUST RECEIVE A SIGNED PERMISSION FORM

ALLOWING THE APSG TO ACCESS THE CREDIT CARD
THAT IS ON FILE WITH ASPIRE IF YOUR
TEAM/COMPETITION FEES ARE NOT PAID BY THE END OF
THE MONTH IN WHICH THEY ARE DUE.

 IF YOU CHOOSE NOT TO ALLOW CREDIT CARD ACCESS

TO THE APSG, WE WILL REQUIRE FULL ANNUAL
COMMITMENT PAID IN ADVANCE
APSG THANKS YOU!

 WEWILL STICK AROUND AS LONG AS

NECESSARY TO ANSWER ANY
QUESTIONS.

 THANK YOU!
2009/2010 ENROLLMENT CONTRACT

 I, ____________________________________________, as parent/guardian of [list athletes]

___________________________________________________________________________________
_, Hereby agree to abide by the financial obligations as stated in this August 2009 Orientation Package.

 I hereby allow the APSG treasurer to have access to my credit card which is on file with Aspire Kids
Sports Center, Inc. This credit card will only be charged if your monthly dues become delinquent and you
have not made direct arrangements with the APSG to make payments to your account in some other
fashion.

 I understand that membership on a competitive Aspire team comes with the expectation that my athlete
will participate in all team meets and events. If my athlete cannot compete, I will need to have his/her
coach approve a “Missing Meet Consent Form.” I also acknowledge that each event is individually
managed by the sponsoring agency which may or may not reimburse registration fees if certain deadlines
are not met.

 I agree to volunteer at least 5 hours per athlete at an APSG sponsored event(s). All hours worked in
excess of 5 hours will fall within the volunteer credit policy included in the August 2009 Orientation
Package. If I do not work at least 5 hours, I will be billed $10/hr not worked at the end of the season.

SIGNATURE: _________________________________________ DATE:

__________________