APQP Assessment Module Guide

APQP Assessment Module
Global Purchasing and Supply Chain 1
About this Course

Learning Objectives: Upon completion of this course, you should be able to perform the following tasks in the GQTS APQP Assessment module:
Use the functions of the Select Records screen to select and pass the desired part records to the APQP Assessment module Use the functions of the Risk Assessment screen to: Create a new APQP Assessment for the desired parts Add / Remove parts from an existing APQP Assessment Print an APQP Assessment report (GM 1927-7)
Class length: 1 hour

APQP Assessment Training_5_23_06B.ppt
Contents:
Module 1: Overview of changes in GQTS Module 2: Overview of APQP Assessment module Module 3: APQP Assessment Tasks Select Records
Module 4: Create new Assessment

Module 5: Add / Remove parts from an existing Assessment Module 6: Print APQP Assessment Report Module 7: Summary Appendix: How to access GQTS Information for Trainers
Module 1 Overview of Changes in GQTS

APQP functions supported with new modules in GQTS:
APQP Assessment : Ability to identify and track risks that impact the level of supplier monitoring required to assure a successful launch of a new or modified part. Run at Rate: Tracking of Supplier capability to produce good parts at the contracted volumes, necessary to meet plant capacity requirements. Launch Alert: Early warning issue tracking and reporting for part readiness that have the potential to impact launch readiness. Program Management: Program milestone tracking and reporting for Supplier Quality Engineers (SQEs) (In addition to existing PPAP management module)

Module 1 Overview of Changes in GQTS GQTS Welcome screen
In GQTS 7.X a new module tab has been added for APQP functions; PPAP management functions have moved under the blue APQP module tab Click on the blue APQP tab to access PPAP and the new APQP module functions.

New module tab for APQP functions New APQP functions being added
PPAP module functions now included under APQP module tab.

Select Records common to all APQP functions

Changes to Select Records screen
APQP Assess
New selection criteria fields will be available


Changes to Select Records screen
APQP Assess
New Action options will be available

Module 2 Overview of APQP Assessment module

GM 1927-7 APQP Assessment Process formerly called Risk Assessment Input into GQTS required within 30 days after contract issuance for a part. APQP Assessment module allows the user to assign impact ratings for the various supplier situation categories as listed in the GM 1927-7. This is done by selecting one or more descriptor statements that reflect the Supplier situation for each Assessment category. GQTS then calculates an overall Assessment impact score, and designates the APQP Support type as Customer- monitored or Supplier- monitored , based upon that score. The module allows the user to generate / print a summary Assessment report / substitute GM 1927-7 document.

Module 2 Overview of APQP Assessment module

Who can access / use this module Suppliers cannot access this module GM / Joint Venture (JV) users with GQTS View role can read information in the Assessment module; JV users are limited to those part records associated with their specific Joint Venture organization. Users with GQTS Risk Create can create the initial Assessment, add / remove parts from an activity code, and change the APQP Support type calculated for an existing Assessment.
Users with GQTS Override can update the initial Assessment.

Module 2 Overview of APQP Assessment module Two main screens
Select Records screen

Common to all APQP functions / modules Provides two main options for identifying search criteria for desired records Passes requested records to APQP Assessment module for view, create, input tasks
APQP Assessment [Risk Assmnt] screen

Record DISPLAY section lists part records that meet the search criteria; part records will display result of Input/update actions Record INPUT section provides input via selection lists of situation description / examples for each Assessment category

Module 2 Overview of APQP Assessment module The Select Records screen

Start
Clicking [Query] causes GQTS to display all DUNS locations associated with the part number
Will be populated with DUNS locations /codes associated with part number you entered after clicking [Query DUNS Code]
These selection fields are populated after you have selected a specific DUNS location
2 3
Module 2 APQP Assessment screen
Record Input section
Record Display section

Module 2 APQP Assessment screen Record Display section

Active Inactive record designation NO Activity code / NO Score part not yet assessed
Has Activity Code part has been Assessed Score is based upon selected options in Assessment categories
APQP Support designation is based upon Assessment Score

Module 2 APQP Assessment screen Record Display section detail windows
Part Number detail Record Display section

Module 2 APQP Assessment screen Record Display section detail windows
DUNS Code Inquiry detail Record Display section

Module 2 APQP Assessment screen Record Display
Assessment Activity Code detail


Module 2 APQP Assessment screen Record Input section
Record Input section
Category Elements selection box

Module 2 APQP Assessment screen Record Input section the Action options menu
The main Assessment Activity options are: Create / Update Selected records Add Part to Record Remove Part from Record Customer / Supplier Monitored Override this option only available to selected users [determined/assigned by region]
Module 3 APQP Assessment module Main Tasks

Main Tasks performed in the Assessment module are:
Select records by setting search criteria for desired part records / pass to Assessment screen Create a new Assessment for a part or parts / select the rating descriptions for Assessment categories. This activity causes GQTS to calculate a score , and assign an APQP Support designation based upon that score Add / Remove parts from an existing Assessment record View / print APQP Assessment Detail report. This is an electronic version of the GM 1927-7 APQP Assessment form (formerly called Risk Assessment.)

Module 3 Select Records Main Steps

Start
2 3
Display Type option is not needed / not available for Assessment activities
Module 3 Select Records Step 1 - Setting Selection Criteria - Option A

2
Part Name
1
3 4
To use Option A, you must have a valid part number 1. Enter part number 2. Click [Query Duns Code] button. 3. Select appropriate DUNS Location
4. Select any additional qualifying details

Module 3 Select Records Step 1 - Setting Selection Criteria - Option B
10399425, 15222335, 15222336
To use Option B: Enter relevant part information in one or more boxes
You may enter multiple part numbers in this text box. Separate each number with a comma, or list each part number on a separate line.
You must use Option A OR Option B; you cannot use both. The more qualifying detail you choose, the more specific the search results will be.
Module 3 Select Records
Step 2 Select [APQP Assessment] Action option Step 3 Click the [Action] button
Display Type option is dimmed and disabled, because it is not needed / not available for Assessment activities
3 2

Module 4 Create a new Assessment
Search Results

Module 4 Create a new Assessment Step 1 - Select Assessment category elements

Use link to display options
Choose appropriate element from List. Chose the best match. Then click [Continue] Repeat for each Category. Note: You must complete all categories EXCEPT [Other]
Module 4 Create a new Assessment Step 1 - Select Assessment category elements

For a special supplier situation not covered under the previous categories, use the [Other] category link.
Enter a short statement about the assessment item in the text box Choose appropriate amount of points to assign to the item from List. Note: If you select [Other] , you must choose a quantity of points AND enter a text statement.
Then click [Continue]

Module 4 Create new Assessment Step 2 - Select part(s) to include

The category options you chose display here
Select the appropriate part record by checking the [Select] check box. You can select more than one part - the parts must be from the same DUNS Code.
Module 4 Create new Assessment Steps 3 & 4 Select [Create/Update] and [Action]
Select [Create/Update Selected Records] from Action options menu Click the [Action] button

Module 4 Create new Assessment Confirm the result of you choices

APQP Assessment Score = total of values of all chosen category elements
APQP Level: Customer- Monitored if score is 25 or greater Supplier- Monitored if score is less than 25
Click [OK] to accept and save the calculated score .
Click [Cancel] to abort and return to the screen. You can then modify any of your selections by choosing new category descriptors.
Module 4 Create new Assessment Successful Create / Update
Unique Activity Code is assigned to the new Assessment record for the part/DUNS

Module 5 Add / Remove Parts Select the part to be added
Select both the part to be added AND one of the parts included in the existing Assessment.
Module 5 Add / Remove Parts
Select [Add Part to Records] and Click [Action]

Module 5 Add / Remove Parts Added Part - Confirmation Message
Assessment Activity Code 47

Module 5 Add / Remove Parts Selecting part to remove from an Assessment

AC 47
Grey border around [Select] box indicates the parts are included in same Assessment but will NOT be acted upon
These two parts will be removed This part will remain in the Assessment

Module 5 Add / Remove Parts Select [Remove Parts from Record], Click [Action]

Module 5 Add / Remove Parts Removed Part(s) - Confirmation Message

These parts have been removed from the Assessment Activity Code, Assessment Score removed
This part remains with the Assessment. The selected parts have been removed from the Assessment.
Module 5 Additional User Activities Customer- / Supplier- monitor Override, Update
GM/ JV users with GQTS Create capability can change the APQP Support Level determined by the GQTS-calculated Impact . For example: If the Impact score determines that the APQP Level should be Supplier-monitored, but special circumstances warrant that the Level should be Customer- monitored, the authorized user can execute an override which will change the Support Level from Supplier-monitored to
Customer-monitored.
GM/ JV users with GQTS Override capability can also update an Assessment record. If a user selected a category element and SAVED that choice as part of the Assessment in error, a user with the GQTS Override role can access the Assessment, change that category element, and update the Assessment, by choosing the [Create/ Update] Action option.

Module 6 View / Print Assessment
To view Assessment details click on the APQP Assessment Activity Code hyperlink
To print Assessment details -- click on the [Print] button
Part Number hyperlinks will open window displaying part detail

Module 6 View / Print Assessment Click [Print] to open or save document, then print

GQTS APQP Assessment Module Summary
The APQP Assessment module is one of the GQTS 7.X enhancements being implemented throughout 2006. APQP Assessment module supports the GM 1927-7 APQP Assessment Process (formerly known as Risk Assessment. The module is available to GM / JV users; suppliers cannot access this module. The module allows users to create a new APQP Assessment and generate an Assessment Impact Score based upon selection of category descriptors as reflected in the GM1927-7 form.

GQTS APQP Assessment Module Summary

Use the Select Records screen to set search criteria for the records of desire parts. Use Option A or Option B to identify search criteria. The APQP Assessment screen allows you to: Create a new Assessment by selecting Assessment category descriptors. GQTS will calculate the Assessment Impact Score based upon the values assigned to those descriptors. The Impact Score also determines the APQP Support Level: Customer- or Supplier- monitored. Add / Remove parts from an existing Assessment View and Print Assessment details. User can change the APQP Support Level previously determined by GQTS. Authorized users can change category elements in an exisitng Assessment.

For Trainers:
This PowerPoint Training document contains:
Instructor Notes
Visual cues to indicate slide contains animations blue triangle in upper LEFT corner of slide Visual cues to indicate content should also be demonstrated blue triangle with D in upper RIGHT corner of slide

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APQP Assessment Module

Global Purchasing and Supply Chain 1

About this Course

Class length: 1 hour

Module 4: Create new Assessment

Module 1 Overview of Changes in GQTS

APQP Assessment Training_5_23_06B.ppt

Module 1 Overview of Changes in GQTS GQTS Welcome screen

APQP Assessment Training_5_23_06B.ppt

Module 1 Overview of Changes in GQTS

PPAP module functions now included under APQP module tab.

Module 1 Overview of Changes in GQTS

New selection criteria fields will be available

APQP Assessment Training_5_23_06B.ppt

Module 1 Overview of Changes in GQTS

New Action options will be available

APQP Assessment Training_5_23_06B.ppt

Module 2 Overview of APQP Assessment module

APQP Assessment Training_5_23_06B.ppt

Module 2 Overview of APQP Assessment module

Users with GQTS Override can update the initial Assessment.

APQP Assessment Training_5_23_06B.ppt

Module 2 Overview of APQP Assessment module Two main screens

Select Records screen

APQP Assessment [Risk Assmnt] screen

APQP Assessment Training_5_23_06B.ppt

Module 2 Overview of APQP Assessment module The Select Records screen

Module 2 APQP Assessment screen

Record Input section

Record Display section

Module 2 APQP Assessment screen Record Display section

Record Display section

APQP Support designation is based upon Assessment Score

APQP Assessment Training_5_23_06B.ppt

Module 2 APQP Assessment screen Record Display section detail windows

Part Number detail Record Display section

Module 2 APQP Assessment screen Record Display section detail windows

DUNS Code Inquiry detail Record Display section

Module 2 APQP Assessment screen Record Display

Assessment Activity Code detail

APQP Assessment Training_5_23_06B.ppt

Module 2 APQP Assessment screen Record Input section

Record Input section

Category Elements selection box

APQP Assessment Training_5_23_06B.ppt

Module 3 APQP Assessment module Main Tasks

APQP Assessment Training_5_23_06B.ppt

Module 3 Select Records Main Steps

Global Purchasing and Supply Chain 21

Module 3 Select Records Step 1 - Setting Selection Criteria - Option A

4. Select any additional qualifying details

Module 3 Select Records Step 1 - Setting Selection Criteria - Option B

10399425, 15222335, 15222336

To use Option B: Enter relevant part information in one or more boxes

Module 3 Select Records

APQP Assessment Training_5_23_06B.ppt

Module 4 Create a new Assessment

APQP Assessment Training_5_23_06B.ppt

Module 4 Create a new Assessment Step 1 - Select Assessment category elements

Module 4 Create a new Assessment Step 1 - Select Assessment category elements

Then click [Continue]

APQP Assessment Training_5_23_06B.ppt