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HUMAN RESOURCE
MANAGMENT
SYSTEM
What is HRM???
--HUMAN
--RESOURCES
--MANAGEMENT
“ multidisciplinary”
--Factors effecting HR
Human Resource management system
(HRMS)
• payroll module
• time and labour management module
• benefit administration module
• HR management module
OBJECTIVES…
THE
FIRM
Potential Retired
Employees EMPLOYEES Employees
DATA MANAGEMENT
ACTIVITIES OF HRM
A MODEL OF A HUMAN RESOURCE
MANAGMENT SYSTEM
HRM performs wide variety of applications.
Environmental
Reporting
SUBSYSTEMS OF HRM
Feasibility
Study phase
Introduction
As we all are aware of the fact that manpower
plays a vital role in every kind of organization.
so to make the proper use manpower resource
feasibility study is needed.
Recruitment
Placement
Evaluation
Performance appraisals
Compensation and
Development of the personnel’s of an organization etc
.
Objective of feasibility study in
HR
.
SYSTEM ANALYSIS
SYSTEM ANALYSIS
The analysis of the system is the basic necessity for an efficient
system design.The need for analysis stems from the following
points:
QUESTIONAIRE …
A structured questionnaire can be used to collect data.
The questionnaire is pre-tested, modified, and used to capture data on a cross-section of
HRIS users.
There are four parts to the questionnaire:
profiles of organizations;
application of HRIS;
perceptions of the barriers to the implementation of HRIS and
perceptions of the benefits achievable through HRIS; and
profiles of the respondents.
CONTINUED…..
RECORD REVIEW …
Analysts examine recorded information about HR system and its users.
Skill inventory and management inventory can be used to specify all available data
about current employees.
Disadvantage is that documentation on the existing system may not be complete and
up to date.
OBSERVATION …
Refers to the process of recognizing and noticing people, objects and
occurrences to obtain information.
It is time consuming and costly.
SYSTEM REQUIREMENTS
IN HRM
REQUIREMENTS ANALYSIS
DEFINITION:
Define the system's functional architecture in terms of the operations/events
that must be performed in order to meet the mission goals of the system. This
proceeds in a top-down hierarchical nature and is independent of allocation to
hardware, software, or humans. The goal of the function analysis is to assist in
defining and allocating functions to the human that are best suited to their
capabilities and limitations.
CORPORATE
STATEGIC
PLANNING GROUP
STEERING
COMMITTEE
•SUCCESSION
•MANPOWER •CONTRACT
STRATEG IC
PLANNING
PLANNING COSTING
•PERFORMANCE
SY STEM •LABOUR FORCE •SALARY
APPRAISAL
TRACKING FORECASTING
PLANNING
•COMPENSATION
TACT ICAL •LABOUR COST EFFECTIVENESS
•TRANNING
ANALYSIS AND AND EQUITY
SY STEM EFFECTIVENESS
BUDGETING ANALYSIS
•CAREER MATCHING
•TURNOVER ANALYSIS •BENEFIT PERFERENCE
ANALYSIS
•RECRUTING
OPE RATI ON AL •SKILL ASSESSSMENT •PAYROLL CONTROL
•WORKFORCE
SY STEM •PERFORMANCE •BENEFITS
PLANNING/
EVALUATIONS ADMINISTRATION
SCHEDULING
CLASSICAL PERSONNEL RECORDS ENVIROMANTALLY
PERSONNEL REQUIRED
FUNCTION EMPLOYEE PROFILE FUNTIONS
EDUCATION RECORDS
PAYROLL DATA
RECRUITING EEO COMPLIANCE
HIRING
ssssJOB EVALUATION
ssssPERSONNEL
Ssss REQUIREMENT GENERAL
PLACEMENT RETRIEVAL AND
AFFIRMATIVE ACTION
ssssCARREER PLANS PROCESSING
ssssSPECIFIC JOB
TRAINING OPERATING
ssssSKILLS MANAGEMENT
Ssss INTENTORY PERSONNEL OSHO-HEALTH/SAFETY
ssssSKILLS SPECIALISTS
Ssss REQUIREMENTS
COMPENSATION
ssssPAYROLL
ssssBENEFITS ERISA PENSION
MAINTENANCE MARKETING
ssssABSENTEEISM PRODUCTION
Ssss TRACKING FINANCE, AND
ssssORGANIZATION OTHER MAJOR
Ssss CHARTS SYSTEM
DATA - FLOW -
DIAGRAM
(DFD)
ZERO Level DFD
EMPLOYEE
MASTER TABLE
Bank
Deduction, Statement
1.0
Authorization & BANK
EMPLOYEE Time Sheet
Payroll
System
Time Sheet
ACCOUNT
2.0 EMPLOYEE
DEPARTMENT Time Sheet
d Prepare
Deduction Approval Pay Cheque
Reports
Payroll PAYCHEQUE &
Summary EARNING
PREPARATION PAYROLL
Personal
OF Information MASTER TABLE
REPORTS Tax Reports
GOVT. AGENCIES
Level - 1 DFD
1.1
Signed Muster Prepare Verified Muster ATTENDANCE
Attendance & TABLE
EMPLOYEE
Leave Record New Leave
Pay Slip Record
LEAVE RECORD
TABLE
EMPLOYEE
MASTER TABLE 1.2
Prepare Deduction
Old PayRoll Record
Payroll
Details CURRENT
New PayRoll Record Register PAYROLL TABLE
2.2 Payslip
PRINTED PAY
REGISTER PRINT PAY EMPLOYEE
REGISTER &
PAY SLIP
DEDUCTION
Payment Details SUMARRY
2.3
Prepare SALARY
Salary Summary SUMMARY TABLE
DATA - DICTIONARY
DATA DICTIONARY For DATA-ELEMENT
VOLUME :
200 per Month
DATA DICTIONARY For PROCESS
• Select equipment
• Specify new Programs
or Change to existing
Programs
• Specify new Database
or Change existing
database
• Produced detail
Procedures
Human Resource Management
System Tasks
Data Storage File
2. Process design
User Interface
Data Storage File Design
In Human Resource management system while designing data
storage files, first of all we will identify the entities and their
attributes for each data file about which the information will be
stored
Some of the data storage files in Human Resource management
system will be:
• Payroll
• Recruitment & Selection
• Performance Measurement
• Exit & attrition Studies
• Executive development
• Health & Safety Program
• Team Building
• Customer Service
• Time Management
• Training
Output Interface
Design
Output Interface Design
• Output screens are basically used for displaying result of user
queries or reports.
• In H.R Management System different output interfaces will be:
• The i/p condition satisfy most of the values on emp table. We also test
on the boundary values.
eg:
The internal data structure of emp table has set the emp_name of length
15 bits, so we design test case to exercise the data structure at its
boundary.
Alpha testing
• Done by the HR manager at the developer site.
• The HRIS s/w used in natural setting by HR.
• The developer record all errors and usage
problem that HR faced.
eg:
HR manager test the payroll slip and enters the
data relevant to it, then check the pay slip. The
errors which comes in it is recorded by the
developer.
Beta testing
• Conducted at the HR manager site.
• It uses all live data.
• The HR manager records all the problems
that he encountered.
• HR reports all problems to the developer at
regular time interval.
• The s/w engineers made modification and
prepare final HRIS s/w.
Summary
Human Resource
Management System
Human Resource Management are intended to support
management decision making.
Management has five distinct functions and each requires
support from an HRMS.
Which are :
Planning
Organizing
Coordinating
Decisions
Controlling
Human Resource Management have to be designed to
meet the way in which managers tend to work.
Research suggests that a manager continually addresses a
large variety of tasks and is able to spend relatively brief
periods on each of these.
1: Interpersonal
2: Informational
3: Decisional