Professional Documents
Culture Documents
PRESENTED BY:
What is a job?
J0b
Tasks
STAGES OF HRM
DECISION IS MADE TO CHECK THAT: Whether already existing post is valuable or not. To create a Post.
What to do??
1. 2.
Discuss the nature of job analysis, including what it is and how its used. Use at least three methods of collecting job analysis information, including interviews, questionnaires, and observation. Explain job analysis in a jobless world, including what it means and how its done in practice.
3.
2.
3. Performance
standards
What is expected of workers JA may provide performance standards for job where performance is readily quantified, measurable, etc. May need to be augmented e.g., participative goal-setting
The Job Analysis provides the foundation for almost everything HR is involved in.
Job Descriptions Employee Selection Training Performance Appraisals Job Classification Job Evaluation Job Design and Redesign
METHODS
Direct observation Interview of existing post holder Interview of immediate supervisor Questionnaires Previous studies Work dairies
Information Source
Observing and noting the physical activities of employees as they go about their jobs
Advantages
Provides first-hand information
Reduces distortion of
information
Observation:
Disadvantages:
Time consuming Difficulty in capturing entire job cycle Of little use if job involves a high level of mental activity Observers Difference of mental disposition. Analysts caliber should match employees caliber
Information Sources
Individual employees (existing job holder) Immediate boss (Supervisors )
Interview format
Structured
Unstructured
The Interviews:
Advantages
Quick, direct way to find overlooked
information required.
Disadvantages
Exaggeration or depreciation of importance of job
In case of supervisor, he may not be interesting in the JD of the subordinates. Attitude may not be supportive. Difference in perception, attitude and aptitude of the interviewee. Lack of communication. Analysts caliber should match employees caliber.
Information Source:
Have employees fill out questionnaires to describe their job-related duties and responsibilities.
1. 2.
Questionnaires format: Structured checklist.( to identify the task performed) Open ended questions
Questionnaires
Advantages
Quick and efficient way to gather information from large numbers of employees Quick and economical to use
Disadvantages
Expense and time consumed in preparing and testing the questionnaire. Becomes less useful where the employees lack verbal skills.
Previous studies
Advantages Easy to use this method. Helps to find out that whether it is beneficial or not Disadvantages Wrong assessment of previous post Bad performance of previous employee
Information Source
Workers keep a chronological diary/ log of what they do and the time spent on each activity.
Work Diaries
Advantages
Produces a more complete picture of the job
Employee participation Maintained on daily basis.
Disadvantages
Distortion of information
1.
1. 2. 3.
Advantages: Very fruitful if the manager is an experienced analyst and strategic risk taker. Disadvantages: Very expensive Risky Time consuming
The person who conducts job analysis is interested in gathering data on what is involved in performing a particular job. Types of data collected, that may help in analysis are,
Human resource experts cannot rely on individual job analysis techniques so normally all the methods are used collectively.
Job Enlargement
Job Rotation
Job Enrichment