Professional Documents
Culture Documents
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ELEVENTH EDITION
shaifali
Strategy
A chosen course of action.
Strategic Plan
How an organization intends to balance its internal strengths and weaknesses with its external opportunities and threats to maintain a competitive advantage over the long-term.
Decide what is to be accomplished (purpose) Determine principles that will guide the effort
ENVIRONMENTAL ASSESSMENT
External Determining external conditions, threats, and opportunities Internal Determining competencies, strengths, and weaknesses within the organization.
OBJECTIVE SETTING
Specifying corporate-level objectives that are: Challenging, but attainable Measurable Time-specific Documented (written) Specifying and documenting corporate level strategies and planning
STRATEGY SETTING
STRAGEDY IMPLEMENTATION
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What is it?
Human resource planning involves getting the right number of qualified people into the right jobs at the right time. It essentially involves forecasting personnel needs, assessing personnel supply and matching demand-supply factors through personnel-related programmes.
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IMPORTANCE OF HRP
Through HR planning a company learns .. how many employees with what kinds of qualifications at which point of time at which location .... are required to achieve performance objectives.
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IMPORTANCE OF HRP
It delivers a solid basis for decisions regarding Recruiting People development Company development Workforce reduction Company strategy
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Environmental Uncertainties
HRP
Time Horizons
Outsourcing
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Human Resource Actions Hiring Training Career Management Productivity program Reduction in workforce
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Definitions
Requirements forecast - Determining number, skill, and location of employees organization will need at future dates in order to meet goals Availability forecast - Determination of whether firm will be able to secure employees with necessary skills, and from what sources
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CONTD.
1.Supply Analysis
a. Skills inventories
Card systems Human Resource Information Systems (HRIS)
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Forecasting HR Availability
Determining whether firm will be able to secure employees with necessary skills, and from what sources Show whether needed employees may be obtained within company, from outside organization, or from combination of these sources
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Use of HR Databases
Many workers needed for future positions may already work for firm Databases include information on all managerial and nonmanagerial employees Companies search databases within company to see if employees with needed qualifications already exist. Growing trend is to automatically notify qualified employees of new positions.
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Management Forecasts
The opinions (judgments) of supervisors, department
managers, experts, or others knowledgeable about the organizations future employment needs.
Delphi Technique
It solicits estimates of personnel needs from a group of
experts, usually managers. The HRP experts act as intermediaries, summarize the various responses and report the findings back to the experts. Summaries and surveys are repeated until the experts opinions begin to agree. Distinguishing feature absence of interaction among experts.
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HR need can be estimated by examining past trends. Past rate of change can be projected into future or employment growth can be estimated by its relationship with a particular index. For example 2009-10 : Production of Units = 5000 2009-10 : No. of workers = 100 Ratio : 100/5000 2010-11 : Estimated production = 8000 No. of workers required = 8000 X 100/5000 = 160
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Work-load analysis Company tries to calculate the number of persons required for various jobs w.r.t. a planned output after giving weightage to factors such as absenteeism, idle time etc. For example: Planned output for the year = 10000 pieces Standard hours per piece = 3 hours Planned hours required = 30,000 hours Productive hrs per person per year = 1000 hrs (estimated on annual basis) 25 No. of workers required = 30
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Graphic representations of all organizational jobs, along with the numbers of employees currently occupying those jobs and future (monthly or yearly) employment requirements. Markov Analysis A method for tracking the pattern of employee movements through various jobs.
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HUMAN RESOURCE INFORMATION SYSTEM Goal: Integrate Core Processes into Seamless System
Input Data Types Job Analysis Recruitment Selection/Job Posting/ Employee Referral T&D Performance Appraisal Compensation Benefits Safety Health Labor Relations Employee Relations Output Data Uses* Contribute Toward Achievement of: Employee Tracking Diversity Programs Hiring Decisions Training Programs/EOrganizational learning/Management Succession
Strategic Plans
Compensation Programs Benefit Programs (e.g., prescription drug programs) Health Programs (e.g., Employee Assistance Programs) Bargaining Strategies Employee Services
Job Design
Process of determining specific tasks to be performed, methods used in performing these tasks, and how job relates to other work in organization Job design is the conscious efforts to organize tasks, duties and responsibilities into one unit of work. It involves identification of individual tasks specification of methods of performing the tasks combination of tasks into specific jobs to be assigned to individuals
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What is a Job?
Job A group of related activities and duties Position The different duties and responsibilities performed by only one employee Job Family A group of individual jobs with similar characteristics
Job
Job
Job
Job
Definitions (Cont.)
A work group consisting of a supervisor, two senior clerks, and four word processing operators has 3 jobs and 7 positions.
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Macro Micro
Job Specification
Job Analysis
Job analysis - Systematic process of determining skills, duties, and knowledge required for performing jobs in organization
It is the process of collecting & analyzing information about jobs to write: Job Description: a document that identifies the tasks & duties performed by a job Job Specification: a document that identifies the qualifications required by a job
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Job Description A statement containing items such as Job title Location Job summary Duties Machines, tools, and equipment Materials and forms used Supervision given or received Working conditions hazards
Job specification A statement of human qualifications necessary to do the job. Usually contains such items as Education Experience Training Judgement Initiative Physical efforts Physical skills Responsibilities Communication skills Emotional characteristics Unusual sensory demands such as sight, smell, hearing
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Knowledge
Skills
Abilities
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Interview Formats
Structured (Checklist) Unstructured
Advantages
Quick, direct way to find overlooked information
Disadvantages
Distorted information
Source: www.hr.blr.com. Reprinted with permission of the publisher, Business and Legal Reports, Inc., Old Saybrook, CT 2004.
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Source: www.hr.blr.com. Reprinted with permission of the publisher, Business and Legal Reports, Inc., Old Saybrook, CT 2004.
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Advantages
Quick and efficient way to gather information from large numbers of employees
Disadvantages
Expense and time consumed in preparing and testing the questionnaire
Questionnaire Formats
Structured checklists Open-ended questions
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Advantages
Provides first-hand information Reduces distortion of information
Disadvantages
Time consuming Difficulty in capturing entire job cycle Of little use if job involves a high level of mental activity
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Advantages
Produces a more complete picture of the job Employee participation
Disadvantages
Distortion of information Depends upon employees to accurately recall their activities
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Combination of Methods
Usually use more than one method Clerical and administrative jobs: questionnaires supported by interviews and limited observation Production jobs: interviews supplemented by extensive work observations may provide necessary data
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Job Specifications
Job Summary
Working Conditions
Standards of Performance
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Job Summary
General nature of the job Major functions/activities
Relationships
Reports to: Supervises: Works with: Outside the company: