1

Time Management - 3

























2
SAP AG 1999
Quota Accrual: Overview
Attendance Quotas
Infotype (2007)
Absence Quotas
Infotype (2006)
Manually save for one
individual employee
With default values
Without default values
Save for several employees
using report RPTQTA00
and based on default values
Automatic accrual
using time evaluation
Manually save for one
individual employee
without default values
Fast entry screen with
default values
























3 SAP AG 1999
Absence Entitlements in Absences Infotype (2006)
Time evaluation RPTIME00,
TM00, TM04, TQTA schemas
RPTQTA00: Generates
absence quotas
Current time data
Master data and completed
past time data
One-time entitlement accrual for
a subsequent entitlement period
Regular percentage accrual
Immediate availabiltiy
after accrual
Any time can be specified
for employee availability
Automatic recalculation Automatic recalculation
G
ranted for an entire period
(such as leave year) in advance
D
eterm
ined after calculation
period is com
pleted
A
s used in this course:
























4 SAP AG 1999
Calculating Absence Quota Entitlements
Personnel Time Management
Time Data Recording and Administration

Managing Time Accounts Using Attendance/

Absence Quotas

...

Calculating Absence Entitlements

Automatic Accrual of Abence Quotas
Rules for Generating Absence Quotas
Setting Up Methods for Quota Accrual

5
SAP AG 1999
Granting Absence Entitlements: Default Values
00001234
Valid 01.01.2001 to 31.12.2001
Absence quotas
Type
Time
Quota number
Deduction
Deduction from
Mary Miller .
Deduction to
10 Annual leave
25.00000 Days
01.01.2001
31.03.2002
Neg. deduction to
3.00000
Create Absence Quotas
Default Values
Saving time-off entitlements:
Manually using default values
Using report RPTQTA00
Determines
validity interval
Determines
quota amount
Determines
deduction interval
























6
SAP AG 1999
Objective
Objective
Different default values apply to employees
with different organizational assignment
Determining Quota Type Selection Rule
20 days
leave
2 days
additional leave
What
employee subgroup?
24 days
leave
Feature
QUOMO
Feature
QUOMO
Queries organizational assignment
Return value:
Quota type selection rule group
Selection rule for quotas:
Which type of quotas in what amounts
are to be accrued or proposed?
























7
SAP AG 1999
Maintaining Features (1)
Subobjects
Feature QUOMO QUOMO
Determination of quota
type selection rule group
Decision tree
Structure
Persons responsible/status
Country/component assignment
Documentation
Display Change
Features: Initial Screen
Structure of the
feature determines
which fields in the
decision tree can
be queried
In what country is
feature valid?
Queries personnel and data
structure fields to determine
confirmation values
Administrative
data on feature
Information on structure
and function
























8
SAP AG 1999
Decision Tree
Maintaining Features (2)
Status: Active
Confirmation value
QUOMO Determine Quota Type Selection Group
PERSG Employee group
1
Active
PERSK Employee subgroup

X0

Salaried employee
20
Otherwise
25

Decision operation
Decision field value
























9 SAP AG 1999
Terms: Base Entitlement and Accrual Entitlement
Base period = 1 year/Base entitlement = 24 days
Accrual period = 1 year
Total entitlement based on a
specified period
( = theoretical valuation basis)
B
a
s
e
E
n
title
m
e
n
t
Absence entitlement determined
per accrual period
(used to determine base entitlement)
A
c
c
ru
a
l E
n
title
m
e
n
t
Accrual entitlement = 24 days
Accrual period = 1 month Accrual entitlement = 2 days
























10
SAP AG 1999
Defining Base Entitlement
Entire entitlement based
on specified period
(such as calendar year)
B
a
s
e
E
n
title
m
e
n
t
Absence quota type 10 = Annual leave
Absence quota type 10 = Annual leave
Rule for base entitl.
Sequential number
Seniority
Constant
001
002
005 010
20.00000
Base period
Calendar year
Years
Days
Rule for base entitl.
Sequential number
Seniority
Constant
001
003
011 015
24.00000
Base period
Calendar year
Years
Days
























11
SAP AG 1999
Determines
deduction interval
for each quota type
Validity and Deduction Intervals
Absence quota type
Deduction interval
10 Annual leave
Deduction from
Start of deduction interval
End of deduction interval
Rel. position
No deduct.
before
01 End prob.
period
Start of deduction interval
End of deduction interval
Rel. position
No deduct.
after
3 months
Quota type sel. grp 30
Valid from
Calendar year
Time evaluation period
Rel. position
..
Valid to
Calendar year
Time evaluation period
Rel. position
...
Determines default
values for validity
period for each
quota type selection
rule group
View "Validity/Deduction Interval for Absence Quotas": Overview
Deduction to
View "Validity/Deduction Interval for Absence Quotas": Overview
























12
SAP AG 1999
Reduction Rules
Reduced according to
employment percentage
Part-Time Workforce:
Employment percentage = 80%
Accrual entitlement
multiplied by 0.8
Unpaid leave:
5 out of 22 days
in accrual period
Employee leaves in the
middle of the accrual
period (11 out of 22 days)
Reduced by inactive
days in accrual period
< 25%: No reduction
> 25%: Percentual reduction
Accrual entitlment
not reduced
Accrual entitlement
multiplied by 0.5
























13
SAP AG 1999
Rounding Rules
Rounding Rules
Round time off specified entitlements
5.21343
days
5.00000
days
RoRule
01
Name
Round up to
next whole no.
Lower limit
0.50000
No.
001
Upper limit
1.50000
Incl. Tgt value
1.00000
Incl. Roll.
























14 SAP AG 1999
Generation Rules: Overview
Absence Entitlement
Define a quota type selection rule group
for each selection rule
Define Generation Rules for Absence Quotas
Selection rules
Conditions for using rule (usability)
Rule for base entitlement
Calculates entitlement based on base period
Rule for accrual entitlement
Calculates accrual entitlement (entitlement per
accrual period) based on base rule
Further processing of calculated accrual entitlement
Reduction using reduction rule
Rounding off using rounding rule
Further processing of calculated total entitlement
Reduction using reduction rule
Capping
Within
generation
rules
























15
SAP AG 1999
Leave
Leave
Report RPTQTA00 (Generate Absence Quotas)
Report RPTQTA00
Directly updates or creates
records in the Absence Quotas
infotype (2006)
Creates batch input session
Executes test run
Add'l
Leave
























16
SAP AG 1999
Special schema used
for accrual of absence quota
Schema TQTA
Schema
TQTA
Schema
TQTA
Automatic accrual of
absence entitlements
using time evaluation
Uses time evaluation
methods for accrual of
absence entitlements
00001234 PersNo. Mary Miller Name
...
Valid 05/01/1998 12/31/9999
Work schedule rule NORM
Time Mgmt status 7
Part-time employee
Normal
..
...
Regular percentual accrual of
entitlement
Set up any time for employee
availability
Automatic recalculation
Working time
Work Schedule Rule
Create Planned Working Time
























17
SAP AG 1999
Quota Compensation
Absence Entitlement
Leave
Time-Off
Entitlement
Absence Quotas
Infotype (2006)
Quota
Compensation
Quota Compensation Infotype
(0416)
























18