You are on page 1of 121

YUGMA

2014 Genevieve Morales - Your Dedicated Virtual Assistant

Before using Yugma, make sure you


have Java installed on your PC.

2014 Genevieve Morales - Your Dedicated Virtual Assistant

Download and install Java if you


dont have it. Go to java.com

2014 Genevieve Morales - Your Dedicated Virtual Assistant

Click Free Java Download and


install it on your pc.

2014 Genevieve Morales - Your Dedicated Virtual Assistant

Once java is installed, you can


now download the Yugma
application.

2014 Genevieve Morales - Your Dedicated Virtual Assistant

You can create your own FREE


YUGMA account. But it is only
limited to one guest.

2014 Genevieve Morales - Your Dedicated Virtual Assistant

To maximize on this application, you


can subscribe to a plan as shown
below.

2014 Genevieve Morales - Your Dedicated Virtual Assistant

For demo purposes, lets use the

FREE account.

2014 Genevieve Morales - Your Dedicated Virtual Assistant

Go to www.yugma.com

2014 Genevieve Morales - Your Dedicated Virtual Assistant

Click Get your free yugma account

2014 Genevieve Morales - Your Dedicated Virtual Assistant

10

Fillout your personal information

2014 Genevieve Morales - Your Dedicated Virtual Assistant

11

Enter Security Code then click Sign


Up

2014 Genevieve Morales - Your Dedicated Virtual Assistant

12

2014 Genevieve Morales - Your Dedicated Virtual Assistant

13

Go to the your email link

2014 Genevieve Morales - Your Dedicated Virtual Assistant

14

Click here to activate your account

2014 Genevieve Morales - Your Dedicated Virtual Assistant

15

Go back to Home

2014 Genevieve Morales - Your Dedicated Virtual Assistant

16

Click Download

2014 Genevieve Morales - Your Dedicated Virtual Assistant

17

Click Download for Windows

2014 Genevieve Morales - Your Dedicated Virtual Assistant

18

Click on this saved installation file


to install Yugma.

2014 Genevieve Morales - Your Dedicated Virtual Assistant

19

2014 Genevieve Morales - Your Dedicated Virtual Assistant

20

Click Next

2014 Genevieve Morales - Your Dedicated Virtual Assistant

21

Click Install

2014 Genevieve Morales - Your Dedicated Virtual Assistant

22

2014 Genevieve Morales - Your Dedicated Virtual Assistant

23

Click Done

2014 Genevieve Morales - Your Dedicated Virtual Assistant

24

Your log-in page pops up when you


start yugma.

2014 Genevieve Morales - Your Dedicated Virtual Assistant

25

Alternatively, you can also doubleclick on the Yugma icon to open.

2014 Genevieve Morales - Your Dedicated Virtual Assistant

26

HOSTING A MEETING

2014 Genevieve Morales - Your Dedicated Virtual Assistant

27

Click Start Meeting.

2014 Genevieve Morales - Your Dedicated Virtual Assistant

28

Enter your email address here

2014 Genevieve Morales - Your Dedicated Virtual Assistant

29

And the password you created earlier


when you sign up.

2014 Genevieve Morales - Your Dedicated Virtual Assistant

30

Click Start

2014 Genevieve Morales - Your Dedicated Virtual Assistant

31

2014 Genevieve Morales - Your Dedicated Virtual Assistant

32

This is your yugma


control panel.

2014 Genevieve Morales - Your Dedicated Virtual Assistant

33

Before inviting contacts to your

meeting,

2014 Genevieve Morales - Your Dedicated Virtual Assistant

34

make sure the contact has the


YUGMA app installed on his/her PC.

2014 Genevieve Morales - Your Dedicated Virtual Assistant

35

Click Invite Contacts

2014 Genevieve Morales - Your Dedicated Virtual Assistant

36

Your Microsoft Outlook screen pops


up.

2014 Genevieve Morales - Your Dedicated Virtual Assistant

37

Enter the email address of your


contact here.

2014 Genevieve Morales - Your Dedicated Virtual Assistant

38

Click Send

2014 Genevieve Morales - Your Dedicated Virtual Assistant

39

If you have not set-up your Microsoft


Outlook yet,

2014 Genevieve Morales - Your Dedicated Virtual Assistant

40

just take note of this Meeting ID


Number,

2014 Genevieve Morales - Your Dedicated Virtual Assistant

41

And email it using own online email


account.

2014 Genevieve Morales - Your Dedicated Virtual Assistant

42

The contact must then take note


of the Meeting ID once email is
received.

2014 Genevieve Morales - Your Dedicated Virtual Assistant

43

JOINING A MEETING

2014 Genevieve Morales - Your Dedicated Virtual Assistant

44

From the Guests computer and


point of view..

2014 Genevieve Morales - Your Dedicated Virtual Assistant

45

Click on the YUGMA app.

2014 Genevieve Morales - Your Dedicated Virtual Assistant

46

Click on Join Meeting

2014 Genevieve Morales - Your Dedicated Virtual Assistant

47

Enter your name, email address and


Meeting ID

2014 Genevieve Morales - Your Dedicated Virtual Assistant

48

Click Join

2014 Genevieve Morales - Your Dedicated Virtual Assistant

49

2014 Genevieve Morales - Your Dedicated Virtual Assistant

50

This is now the guests control panel.

2014 Genevieve Morales - Your Dedicated Virtual Assistant

51

DESKTOP SCREEN SHARING

2014 Genevieve Morales - Your Dedicated Virtual Assistant

52

On the hosts panel, click Begin


Sharing.

2014 Genevieve Morales - Your Dedicated Virtual Assistant

53

Select Desktop then click Start.

2014 Genevieve Morales - Your Dedicated Virtual Assistant

54

On the guests computer screen,

2014 Genevieve Morales - Your Dedicated Virtual Assistant

55

this is now the hosts desktop as


viewed by the guest.

2014 Genevieve Morales - Your Dedicated Virtual Assistant

56

The guest can see what the host is


doing on the latters desktop.

2014 Genevieve Morales - Your Dedicated Virtual Assistant

57

To stop sharing the desktop, click Stop


Sharing on the hosts YUGMA panel.

2014 Genevieve Morales - Your Dedicated Virtual Assistant

58

The host clicks on this icon from his


YUGMA panel to end the meeting.

2014 Genevieve Morales - Your Dedicated Virtual Assistant

59

SHARING DESKTOP CONTROL

2014 Genevieve Morales - Your Dedicated Virtual Assistant

60

In order for the guest to manipulate


the hosts desktop screen,

2014 Genevieve Morales - Your Dedicated Virtual Assistant

61

The host must click on this mouse


icon from his YUGMA panel.

2014 Genevieve Morales - Your Dedicated Virtual Assistant

62

Select Desktop then click Start

2014 Genevieve Morales - Your Dedicated Virtual Assistant

63

Mouse control on the hosts computer


is now with the guest.

2014 Genevieve Morales - Your Dedicated Virtual Assistant

64

CHANGING PRESENTER

2014 Genevieve Morales - Your Dedicated Virtual Assistant

65

Click on this icon from


the hosts YUMGA panel.

2014 Genevieve Morales - Your Dedicated Virtual Assistant

66

Click on the guest


to switch presenter
from host to guest.

2014 Genevieve Morales - Your Dedicated Virtual Assistant

67

On the guests YUGMA panel, click


Begin Sharing.

2014 Genevieve Morales - Your Dedicated Virtual Assistant

68

Click OK

2014 Genevieve Morales - Your Dedicated Virtual Assistant

69

Select Desktop then click Start.

2014 Genevieve Morales - Your Dedicated Virtual Assistant

70

The guests desktop screen is shown


on the hosts computer.

2014 Genevieve Morales - Your Dedicated Virtual Assistant

71

USING ANNOTATION TOOLS

2014 Genevieve Morales - Your Dedicated Virtual Assistant

72

The presenter clicks on


this icon from the YUGMA

panel.

2014 Genevieve Morales - Your Dedicated Virtual Assistant

73

The presenters desktop screen


transforms into a writing area for
annotations.

2014 Genevieve Morales - Your Dedicated Virtual Assistant

74

You can make drawings on the screen


as shown by the rectangle below.

2014 Genevieve Morales - Your Dedicated Virtual Assistant

75

This is your annotation tool

bar.

2014 Genevieve Morales - Your Dedicated Virtual Assistant

76

Hover your mouse over each

tool to know their functions.

2014 Genevieve Morales - Your Dedicated Virtual Assistant

77

VIDEO/AUDIO CONFERENCING

2014 Genevieve Morales - Your Dedicated Virtual Assistant

78

On the hosts YUGMA panel, click


this icon to start video.

2014 Genevieve Morales - Your Dedicated Virtual Assistant

79

Click Allow

2014 Genevieve Morales - Your Dedicated Virtual Assistant

80

Guest should also click Yes on


his/her desktop screen

2014 Genevieve Morales - Your Dedicated Virtual Assistant

81

This is the hosts window as viewed


from the hosts computer.

2014 Genevieve Morales - Your Dedicated Virtual Assistant

82

Guest should click Join Conference


on his computer

2014 Genevieve Morales - Your Dedicated Virtual Assistant

83

Guest click Allow

2014 Genevieve Morales - Your Dedicated Virtual Assistant

84

The guest can now be viewed from


here on the hosts computer.

2014 Genevieve Morales - Your Dedicated Virtual Assistant

85

This is the Guests computer screen.

Guest

2014 Genevieve Morales - Your Dedicated Virtual Assistant

Host

86

You can do desktop sharing

simultaneous with video or audio


conferencing.

2014 Genevieve Morales - Your Dedicated Virtual Assistant

87

To end the conference, host must


click Stop Conference.

RECORDING A MEETING

2014 Genevieve Morales - Your Dedicated Virtual Assistant

89

To record a meeting, click on this


icon.

2014 Genevieve Morales - Your Dedicated Virtual Assistant

90

Click Record Meeting

2014 Genevieve Morales - Your Dedicated Virtual Assistant

91

Select file location for saving the


recorded meeting.

2014 Genevieve Morales - Your Dedicated Virtual Assistant

92

Enter filename.

2014 Genevieve Morales - Your Dedicated Virtual Assistant

93

Click Save

2014 Genevieve Morales - Your Dedicated Virtual Assistant

94

YUGMA records your

on-going meeting.

2014 Genevieve Morales - Your Dedicated Virtual Assistant

95

To stop recording,

click this icon again.

2014 Genevieve Morales - Your Dedicated Virtual Assistant

96

Click OK

2014 Genevieve Morales - Your Dedicated Virtual Assistant

97

When the meeting ends, open the file


that contains your recorded meeting.

2014 Genevieve Morales - Your Dedicated Virtual Assistant

98

SHARING FILES

2014 Genevieve Morales - Your Dedicated Virtual Assistant

99

Click on this Share File icon to share


files.

2014 Genevieve Morales - Your Dedicated Virtual Assistant

100

Select the files you want to share in


this window.

2014 Genevieve Morales - Your Dedicated Virtual Assistant

101

Click this arrow button to make a copy


of the file in the Shared File Source.

2014 Genevieve Morales - Your Dedicated Virtual Assistant

102

Wait for the file to upload..

2014 Genevieve Morales - Your Dedicated Virtual Assistant

103

File is already uploaded..

2014 Genevieve Morales - Your Dedicated Virtual Assistant

104

The recipient of the file also must


click the Share File icon,

2014 Genevieve Morales - Your Dedicated Virtual Assistant

105

And select a file location for the file.

From the Shared File Space, click


the file to copy.

And click this arrow button.

Wait for the download to complete..

And open the file in the destination


folder.

To close the shared file space window,


click CLOSE.

CHAT

2014 Genevieve Morales - Your Dedicated Virtual Assistant

112

Public chat is where you chat


with all the meeting attendees.

2014 Genevieve Morales - Your Dedicated Virtual Assistant

113

Type your message

here then click SEND

2014 Genevieve Morales - Your Dedicated Virtual Assistant

114

Private chat is where you chat


exclusively with a meeting attendee.

2014 Genevieve Morales - Your Dedicated Virtual Assistant

115

Click Private Chat

2014 Genevieve Morales - Your Dedicated Virtual Assistant

116

Double click on the contact you


want to have a private chat with.

2014 Genevieve Morales - Your Dedicated Virtual Assistant

117

The private chat window pops up.

2014 Genevieve Morales - Your Dedicated Virtual Assistant

118

Type in your message here and click


Send.

2014 Genevieve Morales - Your Dedicated Virtual Assistant

119

Click Close to close private chat.

2014 Genevieve Morales - Your Dedicated Virtual Assistant

120

2014 Genevieve Morales - Your Dedicated Virtual Assistant

121

You might also like