administrative specialist job

description
The administrative specialist job description includes elements such as:
administrative specialist responsibilities, administrative specialist skills,
administrative specialist qualities, administrative specialist abilities,
administrative specialist experience, administrative specialist job tools,
administrative specialist working conditions

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Key duties/responsibilities for administrative specialist

1.

Provide highly responsible administrative support to the Executive Director & Senior
Director.
2. Serve as the office''s senior administrative coordinator ensuring that inquiries from
corporate, government and internal constituents are properly handled.
3. Plan, schedule, and implement campus visits, including scholarship luncheons for
some of the university''s most significant corporate donors.
4. Assist in preparing grant applications, proposals, status reports, stewardship reports
and financial statements.
5. Coordinate events, receptions, workshops, conferences and high-level
committee/board meetings.
6. Coordinate travel arrangements and itineraries.
7. Maintain highly demanding and challenging calendars.
8. Provide assistance on department website and social media posting.
9. Prepare executive briefings and research reports.
10. Assist in onboarding and training new staff; update Standard Operating Procedure
Manual annually.
11. Coordinate work with administrative associate in regards to the day-to-day
administrative tasks of the office. Provide backup support for one another when
absent.
12. On a weekly basis, provide backup coverage for the Receptionist

Key job qualifications for administrative specialist

1. Associate''s degree required (preferably in business/office administration),
Bachelor''s degree preferred.
2. Minimum of 5 years of work experience in a corporate relations/academic
research environment.
3. Ability to interact effectively with a wide variety of people, including
senior executives in industry and high-level U-M administrators.
4. Experience in customer relations and event planning.
5. Budget management experience
6. Strong organizational, verbal and writing skills.
7. Ability to set priorities.
8. Ability to act effectively both independently and as a member of a team.
9. Flexibility to meet changing priorities.
10. Proficient with MS Office (Excel, Word, PowerPoint)
11. Proficient with Google Docs Office Suite (Documents, Spreadsheets,
Forms)
12. Flexibility to work occasional hours outside of the standard working hours

Format for administrative specialist job description

A typical job description includes 4
main part as follows:
1. Job information
This part includes: job title, reporting
relationships, department, job
location, manager/supervisors title,
job code, purpose and objective of the
job.
2. List of main task
3. Contents of Job Specifications
Knowledg/education.
Skill requirements.
Experience.
Abilities. Ability include physical
ability, metal ability, aptitudes.
4. Contents of working conditions
Environmental conditions
Job hazards / safety
Machine, tools and equipments

KSA model in setting up job description

1. What is KSA model?
KSA model is a competency model of individual. KSA is the same KSAO.
KSA include Knowledge, Skills and Abilities (also called KSAs model) that an
applicant must have to perform successfully in the position.

2. Components of KSA:
Knowledge
A body of information needed to perform a task.
For example, Human Resources Knowledge include knowledge of personnel
recruitment, selection, training, compensation and benefits, labor relations and
negotiation, and personnel information systems.
Skills
Skills are the proficiency to perform a certain task.
For example, skill in operating computer peripherals such as printers.
Abilities
Abilities are an underlying, enduring trait useful for performing tasks.
For example, oral comprehension the ability to listen to and understand
information and ideas presented through spoken words and sentences.

Materials for administrative specialist career:

Other useful materials for administrative
management that available at
administrativemanagement123.com
Top free ebooks for administrative management
Top free tools and techniques for administrative
management
Top skills for administrative management
Top free administrative job description
templates
5 steps to writer write an effective
administrative job description
12 tips to write administrative job description
Top 12 tips for career development
Top 9 career path tips
Top 14 career objectives
Top 12 career promotion tips

Useful materials (continue)

Top 14 career objectives
Top 12 career promotion tips
Top 15 ways to search jobs
Top 7 cover letter samples
Top 8 resume samples
110 administrative interview questions
with answers
13 types of interview questions and how
to solve them
11 performance appraisal methods
(includes appraisal templates and forms)
Top 28 performance appraisal forms
Top 12 salary negotiation tips
Top 9 tips to get high salary

Fields related to administrative specialist:

The above job description can be used for fields as:
construction, manufacturing, healthcare, non profit, advertising, agile,
architecture, automotive, agency, banking, budget, building, business
development, consulting, communication, clinical research, design, software
development, product development, interior design, web development,
engineering, education, events, electrical, exhibition, energy, ngo, finance,
fashion, green card, oil gas, hospital, it, marketing, media, mining, nhs, non
technical, oil and gas, offshore, pharmaceutical, real estate, retail, research,
human resources, telecommunications, technology, technical, senior, digital,
software, web, clinical, hr, infrastructure, business, erp, creative, ict, hvac,
sales, quality management, uk, implementation, network, operations,
architectural, environmental, crm, website, interactive, security, supply chain,
logistics, training, project management, administrative management
The above job description also can be used for job title levels: entry level
administrative specialist, junior administrative specialist, senior administrative
specialist