APPOINTMENTS &

OTHER PERSONNEL
ACTIONS
Presented by:
NEILA N. AQUINO
5:30-9:30 PM Wednesday
DPA 708 Public Personnel Administration
Professor: DR. LOLITO G. TAMPUS

APPOINTMENT
Appointment is a warrant in writing
extended by a competent authority
allowing the appointee to occupy the
position stated in the appointment and to
perform duties arising from it, effective at
a specified date or time and usually with a
definite compensation.

An

APPOINTMENT (CONTINUATION)
As

a general rule, all appointments in the

Career Service are made only according to
merit and fitness which is determined as
far as practicable by competitive
examinations.
Exempted from this policy are
appointments for positions which are
policy-determining, primarily confidential,
or highly technical in nature.

APPOINTMENT FOR NON-ELIGIBLE

If

you meet all the requirements of the position

including the appropriate civil service eligibility,
you are qualified to be appointed to a position either
in the first or second level.
However, when the immediate filling of a vacancy
becomes necessary, even if you do not have an
appropriate civil service eligibility but you meet the
other requirements of the position, you can be
appointed thereto; provided that no civil service
eligible is actually and immediately available for
appointment. Your appointment as non-eligible will
be temporary for a period of not more than 12
months and you can be replaced at any time with
one who has an appropriate civil service eligibility.

APPOINTMENT PROTEST
If

an appointment was made in favor of an

applicant who is not qualified, you as a
qualified next-in-rank employee may file a
protest with your appointing authority or
with the Civil Service Regional Office
within 15 days upon issuance of the
appointment.

VACANCY IN THE CAREER SERVICE

A

vacancy in the career service is filled by

1. promotion;
2. transfer of present employees in the
government service;
3. reinstatement;
4. reemployment;
5. or by certification of a person who is
qualified and who possesses the
appropriate civil service eligibility.

 An

appointment you have accepted cannot

be withdrawn or revoked by the
appointing authority and remains in force
and effect until disapproved by the Civil
Service Commission. However, an
appointment can be void from the
beginning due to fraud on your part or
because it was issued in violation of law.

EFFECTIVITY OF AN APPOINTMENT
An

appointment issued in accordance with

the pertinent laws and rules takes effect
immediately upon its issuance by the
appointing authority. If you have assumed
the duties of the position, you are entitled
to receive your salary at once without
awaiting the approval of your appointment
by the Civil Service Commission. The
appointment remains effective until
disapproved by the CSC.

EFFECTIVITY OF AN APPOINTMENT
In

no case an appointment is made

effective earlier than the date of its
issuance. The date of issuance is the
date appearing below the signature of the
appointing authority.

EFFECTIVITY OF AN APPOINTMENT
It

is prohibited to make appointments

effective prior to the publication of the
vacancy pursuant to RA 7041.
Appointments cannot take effect also
earlier than the date of final
screening/evaluation of the agencys
Personnel Selection Board.

EFFECTIVITY OF AN APPOINTMENT
In

case you are from a local government

unit and your appointment requires
concurrence of the Sanggunian itself, its
effectivity date shall not be earlier than
the date of such concurrence.
Your appointment must be submitted
to the Civil Service Commission
within 30 days from the date of
issuance. Otherwise, it shall be made
effective 30 days prior to the date of
submission to CSC.

APPOINTMENT PREPARATION
Your

appointment is prepared in the

prescribed form in triplicate copies (CS Form
33) and duly signed by the appointing
authority.
It is accompanied by several documents such
as: (1) PDS (CS Form 212); (2) Position
Description Form; (3) Certification (on
Appointment Paper) by the appointing
authority or his/her duly authorized
representative, that all requirements have
been complied with, reviewed by him/her, and
found to be in order;

APPOINTMENT PREPARATION
(4)

Medical Certificate for original

appointment and reemployment; (5)
Certified true copy of the decision of your
administrative or criminal case or any of
your official record, if any, in case you have
a decided case or your appointment by
promotion if found guilty in an
administrative case; (6) NBI Clearance;
(7) Performance Rating; (8) License; and
(9) Result of neuro-psychiatric
examination among others.

APPOINTMENT FOR DEMOTION

Appointment

involving demotion which is

not disciplinary in nature shall be
accompanied by a (1) certification of the
agency head that your demotion is not the
result of an administrative case; (2) your
written consent that you interpose no
objection to your demotion.

 Unless

otherwise, specifically required in

certain cases, only the PDS is attached in
your appointment submitted to the CSC.
The other required supporting documents
are retained in your 201 files.
Erasures or alterations made on your
appointment and other supporting
documents should be duly initialed by
authorized officials and accompanied by a
communication specifying and
authenticating all changes made.

new appointment is not required for an

adjustment in your salary as a result of
increase in your pay level which does not
involve a change in your duties and
responsibilities. However, a copy of the
notice of salary adjustment for record
purposes, is submitted to the CSC.

DISAPPROVAL OF APPOINTMENTS
The

CSC will disapprove your

appointment if you:
1. do not meet the qualification
requirements for the position; or
2. have been found guilty of a crime
involving moral turpitude, or of infamous,
disgraceful conduct or addiction to
narcotics, or dishonesty; or
3. have been dismissed from the service
for cause, unless an executive clemency
has been granted; or

DISAPPROVAL OF APPOINTMENTS
4.

have intentionally made a false

statement of any material fact or has
practiced or attempted to practice any
deception or fraud in connection with your
appointment; or
5. have been appointed to a position
without an approved qualification
standards; or
6. have been issued such appointment in
violation of existing Civil Service law,
rules and regulations.

RECALL OF APPOINTMENTS
Your

initially approved appointment may be

recalled on the following grounds:
1. non-compliance with the procedures/
criteria provided in your agencys Merit
Promotion Plan; or
2. failure to pass through the agencys
Personnel Selection Board; or
3. violation of the existing collective
agreement between management and
employees relative to promotion; or
4. violation of other existing civil service law,
rules and regulation.

 Request

for reconsideration of action

taken by the CSC office is made by your
appointing authority and to be submitted
to the CSC office concerned within 15 days
from the date of receipt of your
appointment.

 If

you have assumed the duties of the

position and your appointment is
disapproved by the CSC, then you shall be
paid your salary from the date of your
assumption of duty (which should not be
earlier than the date of issuance of
appointment) up to the day the disapproval
becomes final. This is the applicable rule
when the basis for the initial disapproval of
your appointment is your failure to meet
the qualification standards for the position.

 If

your appointment is unlawful, the

appointing authority is personally liable
for the payment of your salary.
If the ground for disapproval is in
violation of RA 7041 (Publication of
Vacant Positions), payment of your salary
is also the personal liability of the
appointing authority.

STATUS OF APPOINTMENT (CAREER

SERVICE)
1.

PERMANENT APPOINTMENT
This is issued to you if you meet all the
minimum requirements of the position to
which you are being appointed, including
the appropriate eligibility prescribed.

STATUS OF APPOINTMENT (CAREER

SERVICE)
2.

TEMPORARY APPOINTMENT
Your are issued this appointment if you
meet al the requirements for the position
to which you are being appointed except
the appropriate civil service eligibility.
However, temporary appointment will be
issued only to you in the absence of a
qualified eligible actually available, as
certified by the CSC Regional Director or
Field Officer concerned.

STATUS OF APPOINTMENT (CAREER

SERVICE)
2.

TEMPORARY APPOINTMENT
A temporary appointment is good only for
12 months, but you may be replaced
anytime if a qualified eligible who is
willing to accept the appointment in the
civil service becomes actually available.

STATUS OF APPOINTMENT (CAREER

SERVICE)
3.

SUBSTITUTE APPOINTMENT
You are issued this appointment when the
regular incumbent of a position is
temporarily unable to perform the duties of
his/her position due to any of the following
reasons: on official leave for at least three
months (except teachers), under
suspension, on a scholarship or training
grant, or is on secondment. Your substitute
appointment is good only until the former
incumbent returns to his/her position.

NON-CAREER SERVICE CATEGORIES

1.

CO-TERMINOUS
When entrance and continuity in the service are based
on trust and confidence of the appointing authority or of
the head of the organizational unit where assigned; or
co-existent with the incumbent; or limited by the
duration of the project; or co-existent with the period for
which an agency or office was created, a co-terminous
appointment will be issued to you.
Categories of co-terminous appointments:
Co-terminous

with the appointing authority

Co-terminous with the head of organizational unit where
assigned
Co-terminous with the incumbent
Co-terminous with the project
Co-terminous with the life span of the agency

NON-CAREER SERVICE CATEGORIES

2.

CONTRACTUAL
Appointment issued to you if you will
undertake a specific work or job for a
limited period, not to exceed one year.

NON-CAREER SERVICE CATEGORIES

3.

SEASONAL/EMERGENCY/ CASUAL
EMPLOYMENT
The employing agency resorts only to this
type of appointment, when the services are
essential and necessary and its regular staff
is insufficient or inadequate to carry out the
demands of the service.
Emergency and seasonal appointments are
classified as casual in nature. However, as a
casual employee you usually enjoy longer
period of services depending on the duration
of the project undertaken by your agency.

OTHER PERSONNEL
ACTIONS

 Personnel

Action Any action denoting

the movement or progress of personnel in
the civil service
1. ORIGINAL APPOINTMENT refers
to your initial entry into the career and
non-career service
The first six months of your service is
probationary in nature.
If no notice of termination is given by the
appointing authority before the expiration
of the 6-month probationary period, your
appointment becomes automatically
permanent.

 2.

PROMOTION is a movement from

one position to another with an increase in
your duties and responsibilities as
authorized by law and is usually
accompanied by an increase in pay.
It may be from one department or agency
to another, or from one organizational unit
to another in the same department or
agency.

 3.

TRANSFER is a movement from one

position which is of equivalent rank, level
or salary, to another without break in
service. Transfer involves the issuance of
an appointment.
Transfer may be from one department or
agency to another or from one
organizational unit to another in the same
department or agency.

 Transfer

is effective the day following your last

day of service in your former agency. If you
seek appointment by transfer or promotion to
another office, you usually first give notice to
the head of agency stating the date of your
transfer. If your request to transfer is not
granted by the agency head, it is considered
approved after the lapse of 30 days from
the date of your notice to the head of agency.
If your fail to transfer on the specified date,
you are considered resigned and your
reemployment is at the discretion of the
agency head.

 4.

DETAIL is your temporary movement

from one department or agency to another. It
does not involve a reduction in your rank,
status, or salary and does not require the
issuance of another appointment.
Detail is allowed only for a limited period if
you are occupying professional, technical and
scientific position. If you believe that there is
no justification for your detail, you may
appeal your case to the CSC. Pending the
appeal, the decision to detail you is executory
unless otherwise ordered by the CSC.

 5.

REINSTATEMENT refers to your

reappointment if you have been previously
appointed to a position in the career
service and who have, no delinquency or
misconduct, been separated from the
service.
It is also called restoration if you have been
exonerated of administrative charges. If
exonerated, you are considered not to have
left the service.

 6.

REEMPLOYMENT pertains to your

reappointment if you have been previously
appointed to a position in the career or noncareer service but was separated as a result
of reduction in force, reorganization,
retirement, voluntary resignation, nondisciplinary actions such as dropping from
the rolls and other modes of separation.
Your reemployment presupposes a gap in
the service.
If you have been previously retired and has
not reached the compulsory age
requirement of 65, prior authority is no
longer required for reemployment.

 7.

REAPPOINTMENT is a re-issuance of
your appointment during reorganization,
devolution, salary standardization, renationalization or similar events.
Reappointment presupposes no gap in the
service.
8. REASSIGNMENT is movement from one
organizational unit to another in the same
department or agency. This does not involve a
reduction of rank, status or salary. It is
presumed to be regular and made in the interest
of public service, unless proven otherwise or if it
constitutes constructive dismissal. It is allowed
only for a maximum period of one year if made
without your consent.

 9.

DEMOTION is movement from one

position to another involving the issuance of an
appointment with reduction in your duties,
responsibilities, status or rank, which may or
may not involve reduction in your salary and is
not disciplinary in nature.
10. SECONDMENT is movement from one
department or agency to another, which is
temporary in nature, and which may or may
not require issuance of an appointment but
may either involve reduction or increase in
your compensation. Acceptance thereof is
voluntary on your part.

 Secondment

is governed by the
following guidelines:
1. Secondment for a period exceeding one
year, including extension thereof for less
than one year is subject to approval by the
CSC.
2. Secondment to international bodies or
organizations recognized by the Philippine
government may be allowed.
3. Secondment is limited to employees
occupying managerial, professional, technical
and scientific positions.

Secondment is covered by a MOA between

the mother agency and the receiving agency
and concurred in by you. The MOA is
submitted to CSC within 30 days from
signing of the contract.
5. Any violation of the provisions of the MOA
is a ground for discontinuance of your
secondment without prejudice to the filing of
disciplinary action against you.
6. The period of secondment is for a
maximum of three years except otherwise
provided by law or as required under
bilateral multilateral agreements.
4.

 7.

Payment of your salaries as a seconded

employee is borne by the receiving agency.
8. You are considered on leave without pay in
your mother agency for the duration of the
secondment. During such period, you will
earn leave credits that are commutable
immediately thereafter and payable by the
receiving agency.
9. Your acceptance of scholarships shall
terminate your secondment.
10. If you are on secondment, you will not be
considered for promotion during such period.

LIMITATIONS/PROHIBITIONS ON
APPOINTMENTS
If you are elective/appointive official, you
are not eligible for appointment in any capacity
to any public office or position during your
tenure.
2. If you are a candidate who had lost in
any election (except barangay election), you
cannot be appointed to any office in the
government or any government-owned or
controlled corporation or their subsidiaries
within 1 year after the election.
3. If you file a certificate of candidacy, even
if later on you are disqualified or have
withdrawn, you are still considered resigned.
1.

LIMITATIONS/PROHIBITIONS ON
APPOINTMENTS

If you resigned from the government service

during the three month period before any election
to promote the candidacy of another, you are not
eligible for reappointment during the six month
period following such election.
5. Detail or reassignment cannot be made within
3 months before any election, unless with the
permission of the COMELEC.
6. If you are a head of unit/field office/
provincial office of an oversight agency, you
and your staf are prohibited from transferring or
being appointed to any position in the department
agency/office/local government to which your unit
or office is assigned or designated to oversee.
4.

LIMITATIONS/PROHIBITIONS ON
APPOINTMENTS

If you are an appointing or

recommending authority or the chief of a
bureau or office or a person exercising
immediate supervision, you cannot appoint
your relative to a position in the national,
provincial, city & municipal governments or in
any branch or instrumentality, including
government-owned and controlled
corporations.
The word relative and members of the
family refers to your relatives within the
third degree either of consanguinity or of
affinity.
7.

LIMITATIONS/PROHIBITIONS ON
APPOINTMENTS
In

the local government career service, this

prohibition extends to the relatives of the
appointing or recommending authority within the
fourth civil degree of consanguinity or
affinity.
Exempted from this rule on nepotism are the
following:
Persons

employed in a confidential capacity

Teachers
Physicians
Members of the Armed Forces of the Philippines

Nepotism

rules cover all kinds of appointment, be

they original, promotional, transfer or
reemployment regardless of status.

LIMITATIONS/PROHIBITIONS ON
APPOINTMENTS

If you reached the compulsory

retirement age of 65, you cannot be
appointed to any position in the government,
except to personal and confidential staff
positions. Your appointment however is only
under a temporary status.
9. If you have been dismissed from the
service or perpetually
excluded/disqualified from the
government service, you cannot be
appointed or reemployed unless you have
been granted an executive clemency.
8.

LIMITATIONS/PROHIBITIONS ON
APPOINTMENTS

If you are appointed to a position in

the non-career service, you cannot perform
the duties properly belonging to any position
in the career service.
11. If you are employed in LGUs, no
changes in your designation or nomenclature
of your position resulting in promotion or
demotion in rank or increase or decrease in
compensation shall be allowed except when
the position is actually vacant.
10.

LIMITATIONS/PROHIBITIONS ON
APPOINTMENTS
If you are a contractual employee, a
consultant or appointed to a non-career
position, you cannot be designated to a
position exercising control and supervision
over regular and career personnel.

12.