PROJECT MANAGEMENT

Chapter-5

Project Management
Project Management
> a carefully planned and organized effort to

accomplish a specific (and usually) onetime effort.

www.managementhelp.org (retrieved 7/2/08)

> A project is a series of tasks and activities

that has a stated goal and objectives, a

schedule with defined start and end dates,
and a budget that sets limits on the
projects dedicated use of resources.
SHRM Learning System, 2008 , Module One
Strategic Management, p. 1-21
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Project Management
Projects are characterized by
> A group of people
> A goal
> Limited time and money
> A level of uncertainty regarding

achievement

The Process of Project Management

Project Management Life Cycle
> Defining (Scoping)
Answers the question What will be covered by this project?

> Planning
Identifies: Who, What, When and With what resources

> Executing
Organizing people, allocating resources and scheduling tasks

> Monitoring and Controlling

Tracking progress and taking corrective actions

> Closing
Project completion and evaluation

The Process of Project Management

The MPMM Project Management Life Cycle
> Project Initiation
Project Definition

> Project Planning

Detailed Planning

> Project Execution

Monitoring and Control

> Project Closure

Post Implementation Review
www.mpmm.com/project-management-methodology

Cyclical Project Management

DANS 6-stage project management method

depicted as a cycle instead of a linear process

PM Tools Gantt Chart

PM Tools PERT Chart

PM Tools Event Chain

PM Tools Run Chart

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Project Management Software

Desktop
> Microsoft Project
> Cerebral Project
Web based
> @task
> Project Insight
Opensource
> Kplato
> Openwork Bench
> dotProject
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MANAGING PROJECTS
AND HRIS

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Managing Projects
Control Factors
> Time
Scheduling / Gnatt and PERT Charts

> Money
Budget projections

> Quality
Good enough is good

> Organization
Managing the project team

> Information
Communication and decision making

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People and the Project

Project Stakeholders and Tasks
> The Project Sponsor
Member of management
Leadership role in getting project approved, funded and off
the ground

> Organizational Management

Identifies need for the project
Approves budget and assesses risk

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People and the Project

Project Stakeholders and Tasks
> The Project Manager
Manages the team and the process, has ultimate
responsibility for project success

> Roles of the Project Manager

Interpersonal
Informational
Decisional

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People and the Project

Project Stakeholders and Tasks
> The Project Team
Carries out the activities for project completion

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Communications
Within the Project Team
> Kick-off meeting
Communications Plan: who, when, what, how
Review/scope
Technical review

> Establish how the team will be informed of

issues and decisions

Face-to-face
Email
Virtual teams

> International communications

One voice
Language of customer

> Informing stakeholders

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Leadership
Effective Project Managers
>
>
>
>
>
>
>

Problem-Solving expertise
Leadership expertise
Context knowledge
Analytical skill
People skills
Communication skills
Administrative expertise

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Project Management and HRIS

Integrating HRIS systems
> Project Management expertise
> HR knowledge
> Foundation Business knowledge
> Understanding of the Organization

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PM Phases in an HRIS
Implementation

Initiation
Planning
Executing
Controlling
Closure/Evaluation

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Initiation

Feasibility study
Establish charter
Set up project office
Review phase

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Project Planning
Resource plan:
> People
> Financial
> Time
Quality
Risk
Communication
Procurement of materials
Contact suppliers
Contingency plan
Perform review of planning phase

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Project Execution
Doing the project Build the deliverables
Monitor and Control
> Time
> Cost
> Quality
> Risk
> Resources
> Acceptance
> Communications

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Project Execution
Issues Management
Change Process
Review of Project Execution

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Project Control
Set baselines
Measure:
> Progress
> Performance
Compare:
> Plan
> Actual
Take action

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Closure/Evaluation

Project closure
Project review
Project evaluation
Lessons learned

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HRIS IMPLEMENTATION
SECTION #4

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Application of HRIS
Strategic Management
> Environmental scanning
> Tracks quality and productivity improvements

Workforce Planning and Employment

> Tracks promotions, transfers, hiring and

termination rates
> Maintains and prints EEOC data in the required
form
> Prints applicant flow and utilization reports for
affirmative action programs

Human Resource Development

>
>
>
>

Outlines career path development

Tracks, education, skills and training programs
Registers employees in courses
Evaluates employee performance

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Application of HRIS
Total Rewards
> Tracks salary survey information
> Tracks retirement planning, tuition

reimbursement, COBRA and HIPAA info.

> Facilitates benefit administration and salary
analysis across job classifications

Employee and Labor Relations

> Stores employee discipline records
> Records union data and labor distribution data
> Maintains attitude survey results

Risk Management
> Identifies accident and illness trends
> Tracks safety records, insurance and workers

comp. claims
> Monitors high-risk conditions and accidents

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Data Security Issues

Whats causing the problem?
> Inconsistent legal standards
> More telecommuters and distance workers
> More use of vendors and outsourcing
> Increasing of organization wide IT systems
> Demand for ease of use for e-mail,

downloads, etc.

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Change Management and HR

Integrating HRIS
What is the role of HR during change?
> Recognize individuals may react negatively to
>
>
>
>
>
>
>

change
Anticipate resistance and find ways to deal
with it
Show commitment and present a positive
attitude toward the change
Involve people in the process
Ensure top management is visible and
supportive
Remind management and others that change
is a process and successful change takes time
Reinforce change with incentives
Communicate with employees & management

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