Selection Process:

Matching System and

Organization
Team
B
Dena Cervantes, Justin Lee, Susan Mateo,
Necole Robertson, Cassie Chambers
HCI / 500
August 18,2014
David Stibbards

Selection Process:
Matching System and Organization
Required and desired system components
The RFI and RFP process
Three vendor comparisons
Threats and safeguards for electronic
information impact on chosen system
Effects of federal mandates and regulations

Required System Components

A user-friendly method for scheduling based
on surgeons assigned time block/availability
Physician office interface with the admissions
department for patient demographics
Financial component interface with the
inventory and supplies and time stamp that
helps to track the time in facility as well as in
procedure

Desired System
Components
clinical component system interface
with scheduling
just-in-time ordering
automatically order or alert when a
stock item is running low

Initial Steps
Process and decision for purchasing
Elements that guide questions and
influence the consideration of
available choices
Trade shows and conferences

The RFI Process

Frequently the first true contact with
the vendor by the organization
A letter or short document sent to
vendors
describes intent to purchase and
install an information system
Requests a description of the system
and its capabilities
Vendor responds by sending
brochures and literature

The RFP Process

Document describing requirements for
desired information system in order of
importance
Eliminates vendors incapable of meeting
all needs required by organization
Negotiations include vendor pricing,
contract terms and technical support
abilities
Vendor response demonstrates how well
the product meets the proposed
requirements

Three Vendor Comparisons

EHR
Software name
Vendors

Used inter- Cost to

Limits
nationally maintain to
practice

McKesson McKesson Practice Choice

Lytec MD
Medisoft Clinical
Practice Partner
InteGreat EHR
McKesson Practice
Complete

Yes

$3600 per
year

Reaches
to all

Three Vendor
Comparisons
EHR
Vendors

Software
name

Used inter- Cost to

nationally maintain

Limits to
practice

Cerner

Cerner
Millenium

No

Doesnt reveal Reaches to all

EPIC

EpicCare
EMR, Care
Everywhere,
Lucy PHR

No

Doesnt reveal Epic is used

only for
medium to
large sized
hospital
organizations

Threats and safeguards for

electronic information
Requires ensuring adequate protection of data but
doesnt limit health care provider access when
information needed
Threats: three different groups
threats related to internet liability
threats is due to internal threats of the data, program or
system
threats is those caused by internal or external disasters

Safeguards: information technologists and users

are responsible for providing and performing
choosing the correct system
design of infrastructure
controlling user access and security policies

Effects of Federal Mandates

and Regulations
Three federal mandates and
guidelines
Meets the American Recovery and
Reinvestment Act of 2009 standards for
electronic records
Capable of utilizing information so that it
follows the meaningful use guideline

Conclusion
Selection process can be complicated
and arduous
Requires a committed
interdisciplinary steering committee
committed
Diligently adherence to budget
constraints
Achievement of goal: successful
selection process

References
Abdelhak, M., Grostick, S., & Hanken, M.
(2012). Health information: Management of
a strategic source. (4th ed.). St. Louis,
Missouri: Elsevier Saunders.
About.com.(2014).Retrieved from
http://operationstech.about.com/od/vend
orselection/a/VendorSelectionHub.htm
Cerner. (2014). Cerner Services. Cerner.
Retrieved from
https://www.cerner.com/solutions/cernerser
vices/

References
Epic. (2014). Epic Software. Retrieved from
http://www.epic.com/software-index.php
Hebda, T., & Czar, P. (2009). Handbook of informatics for
nurses & healthcare professionals. (4th ed.). Upper Saddle
River, NJ: Pearson Prentice Hall.
Kramer Technologies. (2012).Hospital Registration
Accuracy Why Is It So Important?.Retrieved from
http://www.kramergroup.com/hospital-registrationaccuracy.html
Mckesson. (2014). Electronic Medical Records (EMR)
Software Solutions. McKesson. Retrieved from:
http://www.mckesson.com/bps/solutions/technology/electro
nic-health-records/

References
University Alliance. (2013). January 1,
2014 Federal Mandates for Healthcare:
Digital Record-Keeping Will Be
Required of Public and Private
Healthcare Providers. Retrieved from
http://www.usfhealthonline.com/news/he
althcare/electronic-medical-recordsmandate-january-2014/#.U_EK_JUg_X4
University of Phoenix Material, 2014.
System scenarios list. HCI/500 Version 4