TOPIC 3 :

OCCUPATIONAL
SAFETY AND HEALTH
MANAGEMENT

COURSE CONTENT
3.1 UNDERSTAND THE CONCEPTS OF
SAFETY & HEALTH MANAGEMENT
3.2 UNDERSTAND THE ESTABLISHMENT
OF SAFETY AND HEALTH
COMMITTEE
3.3 UNDERSTAND THE ROLES OF THE
MANAGEMENT
3.4 UNDERSTAND THE SAFETY
TRAINING
SAF ETY & H EALT H C O M M ITT E E

TOPIC 3.1
CONCEPTS OF
SAFETY & HEALTH
MANAGEMENT

 A Safety and Health Management

System can be defined as the means
by which an organisation controls risk
through the management process.
The BSI define a OH&S management system as part
of the overall management system that facilities the
management of the OH&S risks associated with the
business of the organisation. This includes the
organisational structure, planning activities,
responsibilities, practices, procedures, processes and
resources for developing and achieving, reviewing and
maintaining the organisations OH&S policy.
SAF ETY & H EALT H C O M M ITT E E

 Health and safety objectives are a major

part of a management system and are
defined as the goals in terms of H&S
performance that an organisation sets
itself to achieve and should be quantified
wherever practicable.
OH&S Objectives should be set annually.

SAF ETY & H EALT H C O M M ITT E E

Examples of types of an OH&S objective include:

The introduction of additional features into the OH&S
management system (e.g. permit to work systems for
specific tasks, strategic OH&S safety training for
supervisors etc.)
The improvement of existing features, or the constancy
of their application across the organisation (e.g.
accident reporting, communication of standard
procedures etc.).
The elimination or the reduction in frequency of
particular undesired incidents (e.g. reduce accidents by
20%, remove all hazardous material etc.)

SAF ETY & H EALT H C O M M ITT E E

TOPIC 3.2
SAFETY & HEALTH
COMMITTEE

DO WE REALLY
NEED A
SAFETY & HEALTH
COMMITTEE ?

SAF ETY & H EALT H C O M M ITT E E

YES !
SAFETY & HEALTH
A great concern to company
A greater concern to the employees

SO .Employees should share in the work

of ACCIDENT PREVENTION.

SAF ETY & H EALT H C O M M ITT E E

WHY SAFETY & HEALTH

COMMITTEE ESSENTIAL ?
Management give their best effort to correct
unsafe condition/practices but employees in
a good position to observe the HAZARDS
An important source of help would be
overlooked if employee Safety & Health
committee were not included in the
organisation

SAF ETY & H EALT H C O M M ITT E E

Objectives of OSHA 1994

to secure the safety, health and welfare of persons at work
against risks out of the activities at work;
to protect person at a place of work other than persons at
work against risks out of the activities at work;
to promote an occupational environment for persons at
work which is adapted to their physiological and
psychological needs
to provide the means to be progressively replaced by a
system of regulations and approved industry codes.. to
maintain or improve the standards of safety and health.

SAF ETY & H EALT H C O M M ITT E E

OSHA 1994
Spirit of OSHA 1994
Self Regulation
Workers Cooperation & Consultation
All economic activities except shipping and
armed forces
Guiding principles
Responsibilities for OSH lies with those WHO
CREATE THE RISK and those WHO WORK
WITH THE RISK
Concept of so far as is REASONABLE/
PRACTICABLE
SAF ETY & H EALT H C O M M ITT E E

Every employer shall establish a Safety &

Health Committee (SHC) at the place of work
in accordance with this section if : 40 or more persons employed at the place
of work or
The Director General directs the
establishment of such a committee at the
place of work
SAF ETY & H EALT H C O M M ITT E E

OBJECTIVES OF SHC
To fulfil the requirement of OSHA 1994
To promote consultation and cooperation

between management and workers in

upgrading safety & health at work
To provide a two-way communication
channel or dissemination of information on
safety & health issues
To enhance interest and motivation of all
groups of management and workers at place
of work in safety & health.
SAF ETY & H EALT H C O M M ITT E E

CHAIRMAN

SECRETARY
MANAGEMENT
REPRESENTATIVES

WORKERS
REPRESENTATIVES

MANAGEMENT
REPRESENTATIVES

WORKERS
REPRESENTATIVES

SAF ETY & H EALT H C O M M ITT E E

(cont)
Chairman :
Employer or his
authorised manager
Secretary :
Safety &
Health Officer
Management Representatives:
Manager/Director/Supervisors
Workers Representatives:
From section or process

SAF ETY & H EALT H C O M M ITT E E

Appointment
Chairman
Employer or Authorised Manager shall be
chairman.

Secretary
Person employed as Safety & Health
Officer
If no SHO, chairman may appoint another
person
or SHC may appoint by ballots ( sulit ) from
members.
SAF ETY & H EALT H C O M M ITT E E

Appointment
Management Representatives :
Appointed by Employer
Min 2 persons ( < 100 employees )
Min 4 persons ( > 100 employees )

Workers Representatives :

Selected by workers
Appointed by employer
Min 2 persons ( < 100 employees )
Min 4 persons ( > 100 employees )

SAF ETY & H EALT H C O M M ITT E E

Appointment
Employees Representatives

Nominated from employees

If number exceeded the vacancies. ballot
If no representatives, employer shall appoint
Shall represent various section of work place
Any vacancy shall be replaced in the same manner
as the previous member.
Do not penalise workers who absent due to their
duties as SHC members

SAF ETY & H EALT H C O M M ITT E E

Removal of Committee member

Fail to attend 3 consecutive meetings
Unsound mind
Bankrupt
No longer employed (employee rep)
Convicted on a charge of:
Fraud, dishonesty or moral turpitude
offence under law relating to OSH
Other criminal offence
Incapable to carry duty as member

SAF ETY & H EALT H C O M M ITT E E

Part III ( OSHA 1994 )

Assist in development of Safety & Health rules
and safe system of work
Review the effectiveness of Safety & Health
Programmes
To investigate any safety & health matter brought
to attention of employer.
Review Safety & Health policies and recommend
to employer for revision of such policies.
SAF ETY & H EALT H C O M M ITT E E

 Assist in development of rules and systems

Assist in development and review of safety

& health programmes

Perform analysis of incident trends and

statistics
Review and recommend amendments to

safety & health policies.

SAF ETY & H EALT H C O M M ITT E E

 Perform inspections at work place and

recommend
measures

preventive

and

Perform

corrective

immediate investigation of
accidents, near-miss accident, dangerous
occurrence, occupational poisoning or
occupational diseases occurred at workplace.

SAF ETY & H EALT H C O M M ITT E E

 Investigates complaints of unsafe or

unhealthy practices and report to employer
with recommendations for corrective
actions.
Assists in the development of promotional
and education programmes
Discusses reports and matters from the
safety officer, enforcement officer, etc
Advises the employer on safety and health
matters
SAF ETY & H EALT H C O M M ITT E E

INSPECTION OF WORKPLACE
Inspect at least once in every three months
Discuss the observation of the members
during inspection
Record the details of such circumstances in
a report kept for such purpose
Make recommendations to the employer on
the remedial measures to be taken on any
matter.
Record the recommendations in the report

SAF ETY & H EALT H C O M M ITT E E

Investigation into any accident

(According to SHC Regulation)
To inspect the place of work as soon as it is safe
to do so.
SHO shall furnish the chairman of committee
with a report of his findings.
Chairman shall as soon as practicable (ASAP)
convene a meeting of the committee to discuss
the report.
If no SHO, employer or authorised manager shall
inform the chairman or the secretary.
SAF ETY & H EALT H C O M M ITT E E

Investigating an accident
Chairman/secretary shall ASAP after the
committee has inspected the place of work
convene a meeting to investigate into such
incident.
In the meeting, the committee shall discuss the
cause of accident. And make recommendations
to the employer to prevent the reoccurrence of
such incident

SAF ETY & H EALT H C O M M ITT E E

Investigating an accident
SHO or Chairman ( if no SHO ) shall furnish the
employer or his authorised manager on the
recommendations.
Employer or authorised manager shall ASAP
discuss the report or recommendations with
SHO or Chairman.
SHO or Chairman shall record the decision of
the employer or his authorised manager

SAF ETY & H EALT H C O M M ITT E E

Investigating an accident
Employer or authorised manager shall
direct any person employed to take
such action..
Employer shall keep a copy of the report
for a minimum period of SEVEN years.

SAF ETY & H EALT H C O M M ITT E E

 Formulate own meeting procedures and terms of

references
Frequency of meetings:

Depends on nature of risk at workplace

At least once a month for high risk workplace
Once in three month for other workplaces
More frequent meetings during initial period of formation.

In the event of an accident or any other situations

which calls for immediate attentions, meeting should
be held immediately.

SAF ETY & H EALT H C O M M ITT E E

 Agenda and minutes :

Early notice in writing and circulation of agenda
attached.
Only matters pertaining to Safety & Health to be
discussed.
Minutes circulated soon, not later than two weeks
after meeting

SAF ETY & H EALT H C O M M ITT E E

Meeting Facilities :
EMPLOYER SHOULD :
Provide suitable meeting room at the place of work.
Permit member to attend meeting during working
hours.

SAF ETY & H EALT H C O M M ITT E E

 Quorum
Half of total number of members

Non member may attend

May invite any person to discuss pertaining to
OSH matters or related to any accident occurred in
the plant.

SAF ETY & H EALT H C O M M ITT E E

 Safety and Health matters only

Strictly for Safety & Health matters in workplace .

Minutes
Copy of every meeting shall be furnished to every
member and the employer within TWO WEEKS
after the meeting.

SAF ETY & H EALT H C O M M ITT E E

 Minutes
Shall be kept at place of work for minimum period
of SEVEN years.
The employer should furnished the DOSH with a
copy of minutes if required.

SAF ETY & H EALT H C O M M ITT E E

TRAINING & INFORMATION

Employer to ensure
Committee members have basic understanding and
knowledge on the function of the committee.
Provide training to the committee member.
Availability of an adequate document & information
for SHC

Act & Legislation

Code of Practices
Technical Informations
Operational Information etc

SAF ETY & H EALT H C O M M ITT E E

EMPLOYER SHOULD NOT :

Disclose any information which
prejudicial to national security.

would

be

Disclosure of information which contravene with

any law
Disclose individual matters unless consented to its
disclosure
Provide any information other than for Safety &
Health or welfare at work.
Any information obtained by the employer for legal
matters.
SAF ETY & H EALT H C O M M ITT E E

PENALTY
Any person who contravene
any of the provision of these regulation
shall be guilty of an offence and shall
be liable to a fine not exceeding
FIVE THOUSAND RINGGIT
or imprisonment for a term not
exceeding SIX MONTHS or
to BOTH

SAF ETY & H EALT H C O M M ITT E E

STRUCTURE OF COMMITEE
Joint management-worker
workplace

committee

at

Company may form other committee to

supplement work of joint committee such as :
Management committee to oversee work of joint
committee or subcommittee (permanent or adhoc)
Must have clear communication channel between
joint committee and other committee.

SAF ETY & H EALT H C O M M ITT E E

IN SUMMARY
ENSURING EFFECTIVE COMMITEE
Basic knowledge and interest of members
On going training and education of members
Availability of relevant information to members
Regularity and frequency of meetings
Fast decision making and follow-up action
Wide publicity of committee activities
Recognition of members
Leadership of chairman
Stick to safety and health only
SAF ETY & H EALT H C O M M ITT E E

TOPIC 3.3
ROLES OF THE
MANAGEMENT

 There are a number of strategies that can be used by organizations to ensure a

healthy and safe workplace and ensure compliance with legal requirements.
For Example :

Design

Safe and healthy systems of work

Exhibit

Strong management commitment

Inspect

Workplace for health and safety problems

Establish

Procedures and controls for dealing with health and

safety issues

Develop

Training programs

Set up

Health and safety committees

Monitor

Safety policies

Draw up

Action plan and checklist

SAF ETY & H EALT H C O M M ITT E E

Policy

This is a statement of the principles governing decisionmaking. They can only be changed by the
Management and are mandatory.

Procedure Describes the functional steps used to implement

policies. Examples are those used by Safety & Health

to promote adherence to management policy and are
mandatory.

Guidelines Describe specific aspects of working to the

requirements of procedures where extended explanation

is required and provided by Safety and Health. They
contain recommended methods and statements with the
objective of achieving certain standards or outcomes.
SAF ETY & H EALT H C O M M ITT E E

Safety
Handbook
s and
Manuals

These documents can provide both procedural

instructions and guidance on a specific subject. They
are intended to describe a generic approach (e.g.
Contractor Safety Handbook) and may describe
activities which are routinely carried out as part of the
normal functioning of the area (e.g. Laboratory or
Workshop manuals).

This is a summary of the appropriate Safety and Health

Safety
Managem policies, procedures and guidelines which govern all
aspects of task planning. It provides a framework
ent
within which tasks or activities can occur.

Job Safety The area supervisor ensures that all task planning

accords with a Safety Management Plan detailing

applicable Safety and Health Policies, Procedures and
Guidelines (including Handbooks and Manuals).
SAF ETY & H EALT H C O M M ITT E E

Enforcement the safety procedure

The action plan must be implemented in a
way that is compatible with professional rules
and practices as well as with existing
procedures.
Follow-up the safety management system
The effectiveness of the system implemented
must be checked and follow-up, and if a new
risk or hazard factor is identified there must
be a response. Audits must be
systematically carried out and analysed in
order to select corrective actions.
SAF ETY & H EALT H C O M M ITT E E

TOPIC 3.4
SAFETY & HEALTH
TRAINING

DO WE NEED A
SAFETY & HEALTH
TRAINING ?

!
S
YE

.
.
E
S
R
U
O
C
F
O

**Companies are legally responsible for providing the

safety training mandated for their industry by OSHA. **
SAF ETY & H EALT H T R A I N I N G

WHY SAFETY TRAINING

IMPORTANT ?
Safety training is the key element in the
prevention of work-related injuries, illnesses
and death.
When properly trained on safety procedures,
employees will
understand the importance of workplace safety,
know how prevent an incident in the workplace by
following workplace safety procedures,
learn how to respond quickly if presented with a
dangerous situation.
SAF ETY & H EALT H T RA I N I N G

 Different work environments require

different types and levels of safety training.

For example :
eye safety and heat stress training is pertinent to
construction and other outdoor workers,
first aid training is important for all work
environments.
Other types of safety training courses include
workplace violence, respiratory protection, safety
awareness, electrical safety and etc.
SAF ETY & H EALT H T R A I N I N G

Back Safety
Bloodborne Pathogens
Construction Safety
Crane Safety
DOT & Trucking
Driving Safety
Electrical Safety
Emergency Planning
EPA
Ergonomics
Eye Safety
Fall Protection
Fire Extinguisher Use
Fire Prevention
First Aid
Food Service Safety
Forklift Safety
Hand & Finger Safety
Hand & Power Tools
HazCom
HazMat

HAZWOPER
Healthcare
Hearing Protection
Heat Stress
Hotels / Hospitality
Housekeeping
Industrial Safety
Kitchen Safety
Laboratory Safety
Ladder Safety
Lead Safety
Lockout / Tagout
Machine Guarding
Maintenance Safety
MSDS
Office Safety
Off The Job Safety
PPE
Recordkeeping
Respiratory Safety
Retail Safety

Safety Awareness
Safety Orientation
Scaffolding Safety
School & School Bus
Safety
Shop Safety
Solid Waste
Specific Chemicals
& Gases
Supervisor Safety
Trenching & Shoring
Utilities & Public
Works
Warehouse Safety
Welding Safety
Workplace Violence
Workzone Safety

SAF ETY & H EALT H T R A I N I N G

Any question..????

Prepared By : ERBZ