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Microsoft Access 2013

Comprehensive
Access
Module 1
Workshop 1

The Four Main

Database
Objects
Amy Kinser
by Hammerle, Kinser,
Copyright 2014 Pearson Education, Inc. Publishing as
Lending,
and
Prentice
Hall.
Series Editor

Objectives
Understand what Access is
Maneuver in the Navigation
Pane
Understand what a table is
Manually navigate a
database
Understand what a query is
Copyright 2014 Pearson Education, Inc. Publishing as
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Objectives (Continued)

Understand what a form is

Understand what a report is
Back up a database
Compact a database

Copyright 2014 Pearson Education, Inc. Publishing as

Prentice Hall.

Understand What Access Is

Microsoft Access is:
A relational database program
Used to organize, store, manipulate,
and report data
Composed of four main objects:
Tables
Queries
Forms
Reports
Copyright 2014 Pearson Education, Inc. Publishing as
Prentice Hall.

Understand What Access Is

Copyright 2014 Pearson Education, Inc. Publishing as

Prentice Hall.

Understand What Access Is

Copyright 2014 Pearson Education, Inc. Publishing as

Prentice Hall.

Understand What Access Is

Copyright 2014 Pearson Education, Inc. Publishing as

Prentice Hall.

Maneuver in the Navigation

Pane

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Prentice Hall.

Maneuver in the Navigation

Pane

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Prentice Hall.

Understand What a Table Is

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Understand What a Table Is

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Understand What a Table Is

Access and Excel tables:
Look similar
Numbered rows
Labeled columns

Manage data
Perform calculations
Report results
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12

Manually Navigate a Database

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Understand What a Query Is

Query
A question about database data
Views:
Datasheet for results
Design for construction

Query wizard

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Understand What a Query Is

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Understand What a Query Is

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Understand What a Query Is

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Understand What a Query Is

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Understand What a Query Is

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Understand What a Query Is

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Prentice Hall.

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Understand What a Query Is

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Prentice Hall.

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Understand What a Query Is

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Understand What a Form Is

Form
An interface to a table
Views:
Form used to enter or edit data
Layout shows the form and data
Design shows form design

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Prentice Hall.

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Understand What a Form Is

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Prentice Hall.

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Understand What a Form Is

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25

Understand What a Report Is

Report
Provides an easily read format
Views:
Report shows report as a continuous
page layout
Print Preview shows report as a
printed page
Layout shows report and data
Design shows report design
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Understand What a Report Is

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Understand What a Report Is

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Prentice Hall.

28

Understand What a Report Is

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Prentice Hall.

29

Back Up a Database

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Prentice Hall.

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Compact a Database

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Prentice Hall.

31

Summary
Access relational database
management system (DBMS)
Records displayed in table rows
Fields displayed in table columns
The four main database objects are:

Tables
Queries
Forms
Reports
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Summary (Continued)
Table objects store data
Query objects ask questions about
the data
Form objects provide way to add,
modify, or delete data
Report objects provide easy-toread view of data
Databases can be backed up and
compacted.
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Questions

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Prentice Hall.

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Copyright

All rights reserved. No part of this publication may be reproduced,

stored in a retrieval system, or transmitted, in any form or by any
means, electronic, mechanical, photocopying, recording, or otherwise,
without the prior written permission of the publisher. Printed in the
United States of America.
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Prentice Hall.

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