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project cycle management
Project Cycle Management
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Icelandic International
Development Agency (ICEIDA)
Sri Lanka
Iceland
Iceland
What is a project?
How does project management benefit you?
Project cycle management (PCM)
PCM tools
Project managers
Learning objectives
After this lecture participants will understand
the basics of project management, know the
role of project manager and principles of
project cycle management
A project
What is a project
Defined start and end, specific scope, cost and
duration
A temporary endeavor undertaken to create a
unique product, service or result
A series of activities aimed at bringing about
clearly specified objectives within a defined time
period and with a defined budget
(EU Aid delivery methods)
Improved quality
Decision-making routes and processes are
clearly defined
Deadlines, costs and resources are
controlled systematically
All processes in the project management activity chain
are coordinated to ensure they remain in harmony with
one another
Stakeholder involvement
Executive management support
Clear statement of requirements
Proper planning
Realistic expectations
Smaller project milestones
Competent staff
Ownership
Clear vision and objectives
Hard working and focused staff
Ti
m
Quality
s
Co
Evaluation
Identification
Financin
g
decision
Implementation
Formulation
Financing
decision
PCM tools
The logical framework approach
Quality assessment criteria
Institutional capacity assessment
Economic and financial analysis
Promoting participatory approaches
Time management
Defining project activities
Activity scheduling
Create and controlling the
project activities
Importance
Urgency
Quadrant 1
Quadrant 2
"Firefighting"
"Quality time"
Quadrant 3
Quadrant 4
"Distraction"
"Time wasting"
Knowledgeable about
the organization
Political sensitivity
Conflict: sense,
confront, resolve
Can deal with stress,
chaos, ambiguity
Planning and followthrough
Ethical dilemmas
Specialist
Versatilist
Generalist
Project teams
Goal-oriented
Flexibility, adaptability
High self-esteem
can handle failure, risk, uncertainty,
unexpected
can share blame and credit
Governmental projects
Legal constraints on government projects
Laws, statutes, ordinances, directives, regulations,
budgets, and policies
Project governance
Risk planning
Balancing risk avoidance and risk acceptance
Strategic change
Balancing the solution and the ability to utilize
Value management
Adopting consistent processes, building in quality
and adding value
Project management
methodology scope
What is a methodology
The way we do things around here !
Communication, consistency, understanding,
accountability
References
British Standard 60971, 2000:2
European Commission (2004). Project Cycle
Management Guidelines. Downloaded 1st March
from:http://ec.europa.eu/europeaid/qsm/documents/p
cm_manual_2004_en.pdf