HRIS 3 Levels Comparison and

Competency Framework for HR

Professionals
Dr. G C Mohanta, BE(Mech), MSc(Engg), MBA,
PhD(Mgt)
Professor
Al-Qurmoshi Institute of Business
Management, Hyderabad - 500005

Information System (IS)

Information system,an integrated set of

components for collecting, storing, and

processing data and for delivering information,
knowledge & digital products.
Business firms and other organizations rely on
information systems to carry out and manage
their operations, interact with their customers
and suppliers, and compete in the marketplace.
Corporations use information systems to reach
their potential customers with targeted
messages over the Web, to process financial
accounts and to manage their human resources.

Uses of Information Systems

(IS)
Uses of IS in the organisations:
Business operations: Day to day activities
of the organisation, such as, producing its
products or delivering its services.
Management of organisation: The
activities for controlling and monitoring the
day-to-day activities of the organisation in the
context of its aims and goals.
Strategic objectives: The long-term
objectives and goals of the organisation.

Types of Information
Systems and Their Use
Transaction Processing Systems (TPS): TPS are used to

undertake day-to-day activities, transactions and functions at

operational level.
TPS help to make Operational Decisions, such as stock control
Management Information Systems (MIS): MIS are used for
predicting the financial operations of the organization as well as
graphical models that provide a visual illustration of the
information.
MIS help to make Management Control Decisions, such as,
comparisons of data or budget data.
Strategic Information Systems (SIS ): SIS provide
information to senior executives/managers on strategic areas of
an organisations activities, to aid strategic decision-making.
SIS help to make Strategic Decisions that involve decisions
based on defined problems.

Three Levels of IS Use

Human Resources Information System (HRIS)

Human Resource Information System (HRIS) is

a software or online solution for the data

entry, data tracking, and data information
needs of the Human Resources, payroll,
management and accounting functions within
a business.
Normally packaged as a data base, every
HRIS has different capabilities.

HRIS Functions

Personnel Records & Report Generation

Disciplinary Control
Holiday Management
Time and Attendance
Shift schedule Management
Selection
Company Car Management
Performance Assessment
Recruitment Management
Payroll
Organisational charting
Testing of skills and aptitudes
Personnel Development Needs Assessment
Job Evaluation

HRIS Functions (Contd.)

Grievance Procedure
Nationalities & Permit Processing
Absence Monitoring
Flexible Benefits
Buildings Management
Self Assessment
Success Planning
Test Development & Evaluation
Job analysis
Health and Safety Records
Training Management Expenses
Redeployment.

Competency Framework for HR Professionals in

Government

HR competencies required for all HR

professionals in Govt.:
Client Orientation
Change Leadership
Effective Interactive Communication

Leadership competencies required for any

profession are as follows:

Decisiveness
Relationship Building
Self Confidence : Courage of Conviction

HR Competency Framework

General Competency Model for HR

Professionals

(i) Business
Mission Oriented
Strategic Planner
Systems Innovator
Understands Team Behavior

(ii) HR Expert
Knows HR Principles
Customer Oriented
Applies Business Procedures
Manages Resources
Uses HR Tools

General Competency Model for

HR Professionals (Contd.)
(iii) Change Agent
Manages Change
Analyzes
Uses Coalition Skills
Influences Others

(iv) Leader
Takes Risks
Ethical
Decisive
Develops Staff
Creates Trust

General Competency Model

for HR Professionals
(Contd.)
(v) Advocate
Values Diversity
Resolves Conflict
Communicates Well
Respects Others

(vi) Support
Providing administrative/process support across

a number of human resource areas .

General Competency Model for

HR Professionals (Contd.)
(vii) Developmental
Assisting with development, implementation and

delivery of HR programs and services.

(viii) Consultant
Have sound understanding of related human

resources & client service delivery principles &

practices to provide professional advice and
services in areas of HR

(ix) Management
Directing and advising on human resource policies,

programs and practices and managing operations

within the HR by providing leadership and
expertise.