T2 - Basic Computer Training - Open Office

Implementation of Hospital Management
and Information System (HMIS) in

Haryana
Basic Computer Training
Agenda
Computer Fundamentals
Windows 8
OpenOffice
Writer (Word Processor)
Calc (Spreadsheet)
Impress (Presentation)
Internet Basics
Basic Trouble Shooting
Assessment
Propriety and Confidential. Do not distribute. 2
Computer Fundamentals
Introduction to Computers
Computer Hardware
Computer Input Devices
Computer Output Devices
Process Devices
Computer Software
Quiz
Introduction to computers
A computer is an electronic device that:
Accepts input
Processes data
Stores data/produce output
Personal Computer(PC):
Laptop:
Large size
More weight difficult to carry
Compact size
Light weight easy to carry
Cheaper than laptop
Costly as compare to PC
Computer Hardware
Hardware are the PHYSICAL COMPONENTS of the Computer
System.
Examples:
All the electronic parts
All cables
All accessories
Examples of Computer Hardware

Monitor: is an output device. T.V. like screen
used to show pictures and words
CPU: is processing device, Central

Processing Unit this is where most of the
computers calculations take place. In terms
of computing power, the CPU is the most
important element of a computing system
Keyboard: is an input device. This device is

used to type information into the computer
Examples of Computer Hardware - Contd

Mouse: is an input device. A small device,
which you move across the top of the desk to
move the pointer or cursor on the screen
Printer: is an output device, used to make a

paper copy of the information into the
computer
Image Scanner: is an input device, used to

scan the images/text
Computer Software
SOFTWARE is a set of programs.
Examples:
Writer , MS Word
Calc , MS Excel
Impress, MS Power Point
Quiz Identify Input/Output devices
Input Device
Output
Device
Output
Device
Input Device
Input Device
Output
Device
Windows 8
Windows 8 Desktop
Start Screen
Shutting down Windows 8
Windows 8 Accessories
Create New Folder
Cut, Copy and Paste
Delete Folder
File/folder sorting
Windows 8 Desktop
Once you are logged in, you will see the new Windows 8 Start Screen,
which is the home page of your Windows 8 PC. No longer will you see
the familiar desktop, your favorite wallpaper, the task bar or the start
button. The Start Screen is the new program launcher and
replacement of start menu as we have seen in earlier version of
Windows
Show Desktop
To show the Desktop you can click the lower-right corner of the
screen to minimize all open windows
Move the mouse to the lower-right corner of the screen and click
Start Screen
To see and access all your installed apps, when you are on the
Windows 8 Start Screen, simply right click on an empty part of your
start screen
While on the desktop, when you move the cursor to the bottom left
corner, you get the option to visit Start Screen. When you right-click
here, you will get a menu option, offering quick links to Explorer,
Control Panel, Search, Task Manager, Run and so on
Think of the Start Screen as your new Start Menu and to bring it up,
click the Win Flag key. Clicking on the Win Flag key, will alternatively
bring up the start screen and the desktop
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Shutting down Windows 8

To shut down Windows 8, bring your cursor to the top right corner to
bring up the Charms bar
Here click on Settings > Power. Here you will see the options to
Shutdown, Sleep or Restart your computer
Windows Accessories
Paint
Notepa
d
File
Explor
er
Folder Create folder

A folder is a location where you can store your files. You can create any
number of folders and even store folders inside other folders
(subfolders). Heres how to create a new folder:
File Explorer (previously called Windows Explorer) helps you work with
files and folders on your OneDrive, PC, and network
Open File Explorer by swiping in from the right edge of the screen,
tapping Search (or if you're using a mouse, pointing to the upper-right
corner of the screen, moving the mouse pointer down, and then clicking
Search), entering File Explorer in the search box, and then tapping or
clicking File Explorer
Click on New folder, type folder name and press Enter
Folder Copy and Paste

Make duplicate copy of folder/file
Cop
y
Select the folder which you have created by clicking on it. Click Copy button on ribbon
Pas
te
Select the folder in which you want to make another copy of this folder. Click Paste button
on ribbon
Folder Delete
You can delete the folder which is not required
Delet
e
Click on folder you want to delete and Click Delete button on ribbon
Note: To delete folder permanently use Shift + Delete Keys
Sort folders/files
In Windows 8, auto arrange is enabled by default so that all file and
folder names in File Explorer are sorted alphabetically no matter what
folder view you used.
To enable or disable auto arrange for a specific folder, you can right
click or press and hold on an empty area in the folder, click/tap on
View, then click/tap on Auto arrange to uncheck (disable) or check
(enable) it for that specific folder.
Quiz Windows 8
Which one of the following is not a part of Windows Accessories?
A. Paint
B. Notepad
C. Mouse
D. Wordpad
Ans:
Mouse
Which
of the below is used to locate file/folder in Windows 8?
A. File Explorer
B. My Computer
C. Folder Explorer
D. My Explorer
Ans: File Explorer

OpenOffice - Writer
Start Writer
Create New Document
Save Document
Open Existing Document
Print Document
Format Document
Cut, Copy & Paste text
Creating List
Create Table
Spelling and Grammar
Start Writer
Start button -> All Programs-> OpenOffice.org 2.3-> OpenOffice.org
Writer
Writer
Create new document
There are three ways to create new Document
1. To create new document:Click File menu- select New
option-> click Text Document
2. Using shortcut Key

Ctrl + N
3. Click the New icon on

standard toolbar
Writer- Cont`d..
Save document There are three ways to save document
To save document:Click File menu- select Save
option -> type your name as
File Name and click Save
button

Ctrl + S
3. Click the Save icon on

standard toolbar
Default extension of Writer file is .sxw, we can save it as .doc if

we want to open in Windows compatible software i.e. MS Word
Writer- Cont`d..
Open existing document
To open document:Click File menu- select Open
option -> select file from dialog
box and click Open button

Ctrl + O
3. Click the Open icon on

standard toolbar
Format Document
Format text Change font face, size etc
Click Format menu and select
Character option
Cut, Copy and Paste text

Right Click anywhere in document for cut, copy and paste options
Cut and Copy options are used to make duplicate copy of text
Cut and Paste options are used to move text from once place to
another
Copy text
1. Select the text/Paragraph
2. Select Copy option
3. Move cursor at desired location
4. Select Paste option
Move text
1. Select the text/Paragraph
2. Select Cut option
3. Move cursor at desired location
4. Select Paste option
Creating List - Bullet and Numbering

To use bullets and numbering, select the lines for which you want
bullets/numbers, Select Format -> Bullets and Numbering or click on
the Bullets and Numbering icon
To make list with numbers:

1. Type any three country
names in document
2. Select all names
3. Click on Numbering tool on
Ribbon
Table
Place your cursor at the point in your document when you want to
insert the table of contents
From the main menu, choose Insert -> Table
Click the Index/Table tab if it isn't already displayed
Table- Cont`d..
Write Table Name and specify Number of Columns and Rows
Spelling & Grammar

Writer provides Spelling and Grammar checking on Standard toolbar
Other setting for Spelling & Grammar (Tools-Options-LanguageLanguage Settings-Writing Aids) Check this option to check Grammar
as you type the text
Context Menu Right click on text to see Context Menu
Writer
Print document
To print document:Click File menu- select Print
option -> OK button
Quiz Writer
Which menu is used to create new document?
A. Format
B. Insert
C. View
D. File
Ans:
File
Which menu is used to create table?

A. File
B. Insert
C. Format
D. View
Ans:
Insert
Calc (Spreadsheet) OpenOffce
Calc- Introduction
Calc First Page
Create New Worksheet
Save Workbook
Open Existing Worksheet
Print Worksheet
Formatting Cells
Calc - Introduction
Calc is a spreadsheet application like MS Excel, which has rows &
columns to store data
Start Calc
Click on Start button All Programs > OpenOffice.org 2.3 >
OpenOffice.org Calc
Main Menu Toolbar
Function Toolbar
Formatting Toolbar
Formula Toolbar
Calc - Files
Create Worksheet
To create new worksheet:Click File menu- select New option->
click on Spreadsheet option
Write names and contact no. of two

persons
Calc
Save worksheet There are three ways to save worksheet
To save worksheet:Click File menu- select Save
button

Ctrl + S

standard toolbar
Calc- Cont`d..
Open existing worksheet
To open worksheet:Click File menu- select Open

Ctrl + O

standard toolbar
Calc- Cont`d..
Print worksheet
1. To print worksheet:-
2. To print worksheet:-
Click File menu- select Print option->

Print button
Click
toolbar
on Print icon on standard
Formatting cells
Select the cells (as shown below) before you use any Format option
Choose the various number formatting options from the format toolbar
Formatting cells Cont`d..

Changing cell background color
Select cells A2 - D2 on the spreadsheet
Click on the Background Color icon on the Formatting toolbar
(looks like a paint can) to open the background color drop down list.
Choose Sea Blue from the list to change the background color of
cells A2 - D2 to blue
Drag select cells A8 - D8 on the spreadsheet
Formulas and Functions

Calc can handle calculations from very simple summing (adding) to
very complicated multi-formula calculations
Calc uses Formulas to perform calculations
All formulas begin with = equal sign
The most common function is SUM, which calculates a list (either

across or down) of numbers
Formulas and Functions- Cont`d..

The mathematical operators used in Calc formulas are similar to the
ones used in math class
Subtraction - minus sign ( - )
Addition - plus sign ( + )
Division - forward slash ( / )
Multiplication - asterisk (* )
Exponentiation - caret (^ )
Insert Chart
Chart/Graph is graphical representation of data
Bar Chart
Line Chart
Pie Chart
Click the Insert Chart, , icon on the Function Toolbar.
OR
Click Insert > Chart... The "AutoFormat Chart" window appears.)
Quiz - How to refer a cell name ?

Identify the name of cell where value INDIA is written
Ans: Cell Name

is B4
Which of the below sign is used to start formula in a cell?

A. +
B. =
C. %
D. @
Ans: = equal
to sign
Impress
Start Impress
Create Presentation
Save Presentation
Open Presentation
Run Slide Show
Print Slides
Start Impress
Click on Start button All Programs > OpenOffice.org 2.3 >
OpenOffice.org Impress
Impress
Save presentation There are three ways to save presentation
To save presentation:Click File menu- select Save
button

Ctrl + S

standard toolbar
Impress- Cont`d..
Open existing presentation
To open presentation:Click File menu- select Open

Ctrl + O

standard toolbar
Impress- Cont`d..
Print slides
1. To print presentationClick File menu- select Print option->

Print button
2. To print presentation:-
OR
Click
toolbar
on Print icon on standard
Impress Cont`d..
Insert Slide
Select Slide
Run Slide Show
Quiz - How to run Slide show?

Which key can be use to run the Slide show ?
A. F9
B. F7
C. F5
D. F2
Ans: = F9
What is troubleshooting ?
Troubleshooting is the process of diagnosing the source of a problem.
It is used to fix problems with hardware, software, and many other
products.
Hardware Troubleshooting
Internet Troubleshooting
Easy Troubleshooting
Check if the computer is receiving power. Check both ends of the
power cord
Check all of your connections. Make sure both ends of your cables are
inserted correctly. You can unplug and replug cables without damaging
a computer
Check if Monitors power cable is plugged properly and Monitor is
switched ON
All devices (Mouse, Keyboard, Speakers, others) are connected with
CPU
LAN cable is connected with correct port and light is blinking where the
LAN cable is plugged in computer
Assessment
Thank You.

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Implementation of Hospital Management

and Information System (HMIS) in

Propriety and Confidential. Do not distribute. 2

Propriety and Confidential. Do not distribute. 3

Cheaper than laptop

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Examples of Computer Hardware

CPU: is processing device, Central

Keyboard: is an input device. This device is

Propriety and Confidential. Do not distribute. 6

Examples of Computer Hardware - Contd

Printer: is an output device, used to make a

Image Scanner: is an input device, used to

Propriety and Confidential. Do not distribute. 7

Propriety and Confidential. Do not distribute. 8

Quiz Identify Input/Output devices

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Shutting down Windows 8

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Folder Create folder

Click on New folder, type folder name and press Enter

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Folder Copy and Paste

Note: To delete folder permanently use Shift + Delete Keys

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Ans: File Explorer

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2. Using shortcut Key

3. Click the New icon on

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2. Using shortcut Key

3. Click the Save icon on

Default extension of Writer file is .sxw, we can save it as .doc if

2. Using shortcut Key

3. Click the Open icon on

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Cut, Copy and Paste text

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Creating List - Bullet and Numbering

To make list with numbers:

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Spelling & Grammar

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Which menu is used to create table?

Calc (Spreadsheet) OpenOffce

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Write names and contact no. of two

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2. Using shortcut Key