Presented By

Group 3

JOB ANALYSIS
It is the process of getting information about job .
It is the process of analyzing what every Employees

Job entails :
-What they do ( Determining the specific duties,
roles and responsibilities )
- How they do it ( Determining Working condition ,
Environment etc.)
- What they need to know ( The personal skills and
qualifications required to perform that job
satisfactorily )

Process of Job Analysis

Mission , Objectives
and Goals

Determine the goals and objectives of the

organization
Determine how goals and objectives of the
organization will be attained

Strategy

Gather information
(Perform Job
Analysis

Define Job
description

Define Job
Specification

Determine what jobs need to be done by

whom , roles and responsibilities , skills
required etc . to achieve goals .
Prepare Job Description and Job
classification
Preparing Job specifications

Job Analysis Method

Observation
Method
Structured
Questionnaire

Individual
Interviews

Job Data

Group
Interviews

Diary Method

Technical
Conference

Job Analysis Method (Cont.)

Observation Method

Job analyst watches employees directly and gather data by observing the workers
activities .
Interviews

- Individual
Interview employees who are actually doing the job, helping him or her describe duties
performed .
- Group
Interviewing several employees who hold the position simultaneously to get the more
clear picture .
Structured Questionnaire.

Workers complete a specifically designed questionnaire

- Employees answer questions about the jobs tasks and responsibilities
- Each question is answered using rating system that shows which task is more
important .

Job Analysis Method (Cont.)

Technical Conference

- a job analysis technique that involves extensive input from the

employees supervisor.

Dairy Method

- Describe daily work activities in diary or log

Combination of Methods

- The best results are usually achieved with some combination of methods.

Other Job Analysis Process

O*NET Content Model is a database of information on the characteristics of occupations

(which are clusters of similar jobs) and their requirements of workers .

It describes different mix of Knowledge , Skills , abilities necessary to perform the task .

Purpose of Job Analysis

The main purpose of the Job Analysis is to fit the :

Right Person for the

Right Job at the
Right Time and In a
Right Place.
There are two outcomes of a Job Analysis

- Job Description
- Job Specification

Advantages of Job Analysis

Present immediate information
Assist in designing the requirements to perform a

job.
Assist in the hiring process
Helps in performing evaluation and appraisal
processes.
Assists in delivering appropriate training.
Assists in Deciding Compensation Package for a
Specific Job

Disadvantages of Job Analysis

Time Consuming
Require lots of human efforts .
Source of Data is Extremely Small .
Job Analyst may not possess Appropriate skills.
Data gathered may not reflect actual situation .

- like mental abilities cannot be observed

- Employees exaggerating job importance