POSTAL PETTY OFFICER TRAINING

COURSE
NAVSUP FLEET LOGISTICS CENTER

04 September 2009 1
 Enabling Objectives

4.10
COMPLY with Postal Operations
procedures in accordance with United
States Postal Service Procedures,
COMNAVSURFORINST 4400.1, DoD
4525.6M and Naval Supply Procedures
Manual, NAVSUP P-485.
 Course Overview
Unit 1: Responsibilities, Qualifications & Designations
Unit 2: Postal Security
Unit 3: Basic Window Operations
Unit 4: Mail Orderly Program
Unit 5: AMPS and PTS
Unit 6: Processing, Transportation and Dispatch
Unit 7: Mail Routing Instruction
Unit 8: Domestic Mail
Unit 9: International Mail
Unit 10: Registered Mail
Unit 11: Directory Mail
Unit 12: Claims and Inquiries
Unit 13: Postal Offenses
3
 Required Pubs and
Directives

- DoD 4525.6-M (DoD Postal Manual)

- USPS Domestic Mail Manual (DMM)
- USPS International Mail Manual (IMM)
- USPS Postal Operations Manual (POM)
- USPS Administrative Support Manual
(ASM)
- OPNAVINST 5112.6 series (DON Postal
 Required Pubs and Directives

-USPS Pub 223

-USPS Pub 247
-PUB 52
-AMPS User Guide
-Applicable Fleet Instructions
(COMUSFLTFORCOM and COMPACFLT)
-TYCOM Instructions (SURFOR 4400
 UNIT 1
RESPONSIBILITIES

QUALIFICATIONS

DESIGNATIONS
 RESPONSIBILITIES

Commanding Officer

Required to designate by letter a E-7 or above

as the Command Postal Officer (Leading LSC or
ASUPPO)

Designate Custodian of Postal Effects (COPE) on

separate DD Form 2257

NOTE: COPE/MPC/PPO/APPO will be designated on

DD Form 2257
Postal Officer Designation Letter
Postal Officer
 RESPONSIBILITIES
Postal Officer

*Responsible to the commander or commanding

officer for the overall supervision of postal
functions of the command.

*Understand the procedures for conducting audits.

(B-700 Postage Meter)

*Prepare command Mail Routing Instruction (MRI)

no later than 10 days prior to getting underway.

*Complete Postal Officer Daily/Weekly Checklist

 RESPONSIBILITIES
Postal Officer
Have a basic understanding of the following
areas
to ensure they are being complied with:
Directory mail service

Customs procedures
Mail orderly system

Mail claims, inquiries

Security of post office and postal effects

Standard Operating Procedures (SOP)

Reporting postal offenses

Registered Mail Accounting procedures

 RESPONSIBILITIES
Postal Officer
DOD 4525.6-M Chap 10

Develop/update Standard Operating Procedures

(SOP) for the Post Office
SOP is updated annually.

Used for procedures unique to your Command

Hours of Operation
Drop Box Locations
Emergency Destruction Procedures
Emergency Response Planning
Security of Postal Effects
 Postal Petty Officer -PPO

Qualifications
Designated as PPO/APPO via DD-2257
SH/LS E-5 or above
Waiver can be approved for E-4 by TYCOM
US Citizen
Valid Drivers License
Eligible for SECRET Clearance
PPO JQR completed within 60 days of
OJT
IDPC Course (NEC 3001)
 Postal Petty Officer -PPO

Qualifications (cont)
Have no conviction of crime involving
theft or turpitude
No disciplinary actions reflecting
unfavorable doubt on individual integrity
NOT previously relieved from postal
duties
Have NO permanent physical restrictions
prohibiting prolonged standing, walking,
or lifting of weights up to 70lbs.
 Postal Petty Officer -PPO

DESIGNATION
Identify a relief at least 90 days in advance
of turnover. Review ESR prior to
designation.

Complete DD Form 2257

(Designation/Termination)

Separate DD 2257 needs to be completed for assignment
as COPE

Complete OPNAVFORM 5112/1 (Offenses

Against the Mail Statement)
 OPNAV 5112/1 (front)
Offenses Against the Mail Statement

23SEP07
 OPNAV 5112/1 (back)
Offenses Against the Mail Statement

Postal Officer will sign for

PPO/APPO and Division
PPO/APPO Officers sign for Mail
Orderlies
Signature

23SEP07 23SEP07
DD Form 2257 (PPO/APPO)

Commanding Officer
signature or Postal Officer if a
by direction letter is on file
 COPE/Temporary
DD Form 2257
Fill out form when the
COPE is gone for more
than 5 consecutive
working days but less
than 31 total days

Temporary COPE for the period

24 NOV thru 1 DEC 09

Commanding Officer
signature or Postal
Officer if a by direction
letter is on file
 DD Form 285

23 Sep 2007

Lickmstamps, Joey B. PPO-001

E5/LS2 EMAIL Military Postal Clerk

USS DUARTE DD-901 FPO AE 09500-1111

X MLM

X MLM
Commanding Officer
Signature and intials Joey B. Lickmstamps, SK2,
USN
 UNIT 2
POSTAL SECURITY
 POSTAL SECURITY
The Four Key Security Concerns

Safeguarding Combinations and

Duplicate Keys

Types of Safes and Locks

Security of Mail & Mail Vehicles

Access to the Post Office

 POSTAL SECURITY
High security padlocks will be used for doors.
(GSA 3 tumbler type). A pin tumbler lock with at
least 6 pins.

All doors, gates, window closures, and locking

mechanisms will be secured at all times and in
working condition.

Safes will be made of metal, secured to a fixed

object in the post office and in working condition.
Safes are used to secure Registered Mail and
safeguard meter machine keys as applicable.

Cash box will only be used if a safe is unavailable.

 POSTAL SECURITY
Safeguarding Combinations and Duplicate Keys will
be stored in a separate PS From 3977.

Combinations will be wrapped to prevent detection

Combination default is 50-25-50 and will be changed

upon first use, change of COPE and at least annually

PS FORM 3977 Front PS FORM 3977 Back

USS NEVERSAIL DDG 999
*Must have Two Witnesses*

Ima D. Witness
LS2 I.B. ENCHARGE

Noibe N. Chargeu,
#1 2

LT Noibe N. Chargeu, Postal Officer SH2 Ima D. Witness, Alt PPO

 POSTAL SECURITY
PS FORM 1096 (receipt of PS 3977)

Key Receipt
Amount (Written Out) Amount (In Numbers)

From: SK2 I.B. Encharge $

Purpose :
1 High Security Lock Key
1 Post Office Door Key
1 Mail Drop Box Key
for the purposes of giving the Postal Officer an emergency set of keys.

Is any Porion of this Sale a Charitable Tax Deduction

Yes No
If "Yes" the fair market value of the postage portion of the foregoing stamps equals
the First-Class postage rate.
By (Signature and Title) Date
NoibeN. Chargeu, 19-Aug-07
Noibe N. Chargeu, Postal Officer, LT, SC, USN
PS Form 1096, April 1998

PS 1096 is attached to each PS 3977 when

turned over to Postal Officer
COPE will maintain the original and
command representative the duplicate copy.
 POSTAL SECURITY
Security Of Mail Vehicles
Closed-body vehicles equipped with lockable
doors shall be used to transport mail.

Never use POV to transport mail

If an emergency situation occurs requiring use
of a POV on a temporary basis, the CO MUST
approve it.

Never leave mail unattended in a vehicle.

 POSTAL SECURITY
Access To The Post Office
Posted sign on

Limited access post office door

COPE will be the sole custodian Authorized Personnel Only:

CO, XO, Postal Officer, PAA,

of all keys to the post office. PPO/APPO

Key log utilized to account for

keys when transferred between
the PPO/APPO.

No unescorted work details

 SUSPICIOUS MAIL
Can the mail hurt me or my shipmates?
Can the mail disrupt the operation of my
command?

WHAT CAN I DO TO PROTECT MYSELF, MY

SHIPMATES, AND MY COMMAND?
A. Be able to recognize mail that may pose a danger

B. Know what procedures to follow if you find a piece of

suspicious mail

C. Exercise prudent security of the mail at all times

D. Have a plan of action in place for every mail call and

utilize divisional mail orderlies
SUSPICIOUS MAIL
 SUSPICIOUS MAIL

WHAT COULD BE IN THE MAIL?

Chemical or biological agents
ANTHRAX
Explosive Devices
NOTE: MOST MAIL BOMBS DO NOT TICK.

WHAT DO I DO?
Stay Calm

Encountering Suspicious Mail: SOP should

contain procedures. Ensure you know them.
 UNIT3
BASIC WINDOWS
OPERATIONS, POSTAGE
METERS, AND COPE DUTIES
 BASIC WINDOWS OPERATIONS,
POSTAGE METERS, AND COPE DUTIES

CUSTOMER SERVICE

POSTAGE METER B700

IMPORTANT SAFETY
NOTES

SETTING UP EQUIPMENT
PART ONE: Postage Meter
PART TWO: Keyboard
PART THREE: Scale
 BASIC WINDOWS OPERATIONS,
POSTAGE METERS, AND COPE DUTIES
Connect the Power Cord

B700/N900 Installation
Instructions
,
 BASIC WINDOWS OPERATIONS,
POSTAGE METERS, AND COPE DUTIES
INSTALLING POSTAGE METER RIBBON
 BASIC WINDOWS OPERATIONS,
POSTAGE METERS, AND COPE DUTIES
DAILY POSTAGE METER OPERATIONS
UNLOCKING THE POSTAGE METER

DAILY OPERATION OF POSTAGE METER

CHECKING AND ADVANCING DATE (IF NEEDED)
CHECKING POSTAGE FUNDS AVAILABLE
 BASIC WINDOWS OPERATIONS,
POSTAGE METERS, AND COPE DUTIES
REFILLING THE POSTAGE METER
1. Turn meter on.
2. Press Refill button
3. The display prompts Enter Amt alternating with the default
refill amount ($200).
4. Enter the amount required (i.e. 2000 with no decimal spaces)
5. Press the Enter button.
6. The meter display will prompt: Insert Form.
7. Place a spare envelope or folded piece of paper on the transport.
Insert it from the left and guide it up against the rear wall, then
slide it to the right up to the trip mark and release it. The display
prompts Printing and the meter prints a refill report.
8. Keep report on hand and E-mail the ACCESS CODE and the
AMOUNT AVAILABLE on meter to your respective PFO office. The e-
mail address will be given out with the meter.
9. Your machine should now say ENTER COMBINATION on the
LED screen. Do not continue with steps 10 thru 14 until you have
received a return E-mail from the PFO office with the combination.
Your meter machine may still be used while waiting for the
combination.
 BASIC WINDOWS OPERATIONS,
POSTAGE METERS, AND COPE DUTIES
REFILLING THE POSTAGE METER (Continued)

10. If your meter has been used or turned off prior to receiving the
combination, you will have to follow steps 1-9 again to get to the
ENTER COMBINATION screen. The machine will give you the
same access code as before.
11. Enter the Combination number provided by the PFO.
12. After you have entered the Combination number press the
Enter key on the meter.
13. If the refill is successful, the display briefly shows Refill OK
and then the $Avail = New dollar amount 2000.00. E-mail the
Postal Finance Officer when you have successfully completed the
reset.
14. If the refill was not successful the display will show Failed
for 2 seconds and then Insuf Funds.
*If this happens contact the Postal Finance Officer via e-mail
immediately.
 BASIC WINDOWS OPERATIONS,
POSTAGE METERS, AND COPE DUTIES
REFILLING THE POSTAGE METER
 BASIC WINDOWS OPERATIONS,
POSTAGE METERS, AND COPE DUTIES
POSTAL PETTY OFFICER WEEKLY ONLINE
1412 REPORTING INSTRUCTIONS:

1412 ON LINE NO BUSINESS REPORTS

ERRORS,MIS-PRINTS OR JAMMED POSTAGE STRIPS

WEEKLY AUDITS BY POSTAL OFFICER

RETURNING FROM DEPLOYMENT

 BASIC WINDOWS OPERATIONS,
POSTAGE METERS, AND COPE DUTIES
Postal finance operations are only conducted during
extended underway periods and aboard forward
deployed ships

Postage sales are conducted using a Pitney Bowes

B 700 postage meter in conjunction with an electronic scale

Ships are placed in an active reporting status when a meter

is assigned by the serving Postal Finance Officer (PFO).
 BASIC WINDOWS OPERATIONS,
POSTAGE METERS, AND COPE DUTIES

Ships that do not have a postage meter aboard are in

an inactive reporting status and are NOT required to
report

Ships that have requested a meter MUST report

weekly (every Wednesday). No Business reports
are required during weeks when no sales are
conducted.

Reporting is accomplished by an online PS form 1412

(Financial Report) accessed via the AMPS website.
 BASIC WINDOWS OPERATIONS,
POSTAGE METERS, AND COPE DUTIES
ADDING B700 POSTAGE METER TO ONLINE 1412
 POSTAL FORMS, SUPPLIES,
EQUIPMENT, AND MAINTENANCE
PPOs should monitor supplies on PS Form 1586 (SRC)
Non-deployed ships should maintain 3-5 months of supplies
Deployed ships should maintain at least 5 months of
supplies
Supplies should be inventoried on a quarterly basis
Update PS Form 1586 as required (issue, re-stock)

Inventory
date and
balance on
hand
 POSTAL FORMS, SUPPLIES,
EQUIPMENT, AND MAINTENANCE
Prepare PS Form 7380 for submitting a
Supply Requisition
 POSTAL FORMS, SUPPLIES,
EQUIPMENT, AND MAINTENANCE
Receiving Postal Supplies via PS 4686-A
Update your PS 1586 (inventory log)
 POSTAL FORMS, SUPPLIES,
EQUIPMENT, AND MAINTENANCE
Order Rubber Stamps on PS Form 1567
Order Slide Labels on PS Form 1578-B

Preprinted Tags and Labels

All DOD and OPNAV pubs & forms are available in
electronic versions online
 UNIT 4
MAIL ORDERLY
PROGRAM
 MAIL ORDERLY PROGRAM
QUALIFICATIONS
Same qualifications as PPO/APPO

Minimum of 12 months remaining onboard

from PRD

Selected by Division Officer as Mail Orderly

No conviction under UCMJ Article 15

No history of psychiatric disorder,

alcoholism, or drug abuse, unless medical
evaluation determines the condition no
longer exists.
 MAIL ORDERLY PROGRAM
DESIGNATION
Steps required to designate a Mail Orderly:
1) Attend training once selected by DIVO

2) ENSURE mail orderly reads and signs

Offenses Against the Mail Form (OPNAV
5112/1). OPNAV 5112/1 is signed by their
DIVO.

3) PPO prepares and issues a DD Form

285/DD Form 2260 signed by Mail Orderly
and Division Officer.
 MAIL ORDERLY PROGRAM
DD Form 285
10 SEP 11

Lickmstamps, Joey B. CARD #002

E5/LS2 EMAIL Mail Orderly

E Division FPO AE 09500-1111

X MLM
X MLM

Michael MacDonald, LT, SC, Joey B. Lickmstamps, LS2,

USN USN

Division Officer Clerk Signature

Signature and Initials'
 MAIL ORDERLY PROGRAM

DD Form 2260: Mail Orderly designation log.

Retained onboard for 2yrs from last entry made .
 MAIL ORDERLY PROGRAM

Mail orderlies are authorized to pick

up:
- All non-accountable personal mail

- Official accountable mail if designated

by their division officer.
(Must be a U.S. Citizen for
Registered Mail) Normally reserved
for Admin personnel

Personal accountable mail must be

picked up by the addressee.
 MAIL ORDERLY PROGRAM
Duties
Pick up the mail daily when mail call is
passed.
Safeguard the mail at all times.
Deliver personal mail only to the actual
addressee and official mail only to
individuals authorized by the appropriate
authority.
Return undeliverable mail to the post
office daily. If undeliverable mail cannot
be returned, it must be secured in a
designated, securely locked container.
Report any known or suspected postal
offenses and irregularities.
 MAIL ORDERLY PROGRAM
MAIL CALL!!!!

A mail call log must be a locally generated form.

See postal advisors for a good example.

Mail call must be held daily when mail service is

available.

ALL Divisional Mail orderlies must sign mail call

log each time mail call is announced.

ALL Mail orderlies are required to present DD

Form 285 and Military ID each time mail is picked
up.
MAIL ORDERLY PROGRAM
Mail Call Sheet
 UNIT 5
AUTOMATED MILITARY
POSTAL SYSTEM (AMPS)
AND
PRODUCT TRACKING
SERVICE (PTS)
 Automated Military Postal System
(AMPS)

AMPS is the system used to update

command data, track registered mail,
voting ballots, financials etc. Below are
the specific modules used:
MPO Information
Transportation
Finance
Equipment/Supplies
Postal Information
Training
 Automated Military Postal System
(AMPS)
Application:
AMPS
AMPS
AMPS
 MPO Profile

PPO must complete the certification test

upon gaining access to AMPS..
 INTERNAL MANAGEMENT

PPOs must update their profile.

Areas highlighted in RED cant be changed
 OPERATION

PTS AND PNA area are the main ones

you will use.

The finance tab is where the PPOs

input their information for the weekly
meter report and prints out a copy for
the post office files. The files will be
maintained for 4 years.
 Product Tracking Service
(PTS)
The following types of mail must be scanned
or manually entered into the Product
Tracking Service (PTS) via the AMPS web site.

Delivery Confirmation
Insured - Less than $200.00
Registered Mail
Certified Mail
Insured over $200.00
Signature Confirmation
Return Receipt for Merchandise
GBS tags
 Product Tracking
Service (PTS)

There are seven reports available through

PTS. They are all self explanatory and easy
to use.
Product Tracking
Service
Postal Net Alert
 POSTAL NET ALERT

50 PCS of wet mail received

 MATTIS

MPOSCAN EXCEL FILE

THE MPO EXCEL FILE WILL BE USED WHEN THE SHIP

DO NOT HAVE INTERNET CAPABILITIES TO LOG ON
TO AMPS. ALL THE ACCOUNTABLE MAIL RECEIVED
WILL BE SCANNED INTO THE FILE AND UPLOADED
VIA AMPS WHEN THE INTERNET IS AVAILABLE OR
SEND THE FILE TO THE POSTAL OFFICERS FOR
PROCESSING.
 UNIT 6

Processing, Transportation,
& Dispatch
Checking Pouches/Sacks
 Irregularity Report

When circumstances indicate, complete a

DD 2273 for:
- Mis-sent mail.
- Improper tag/label.
- Improper slide label.
- Mail discovered in empty equipment.
- Mail dispatched in defective
equipment
- Damaged mail
Irregularity Report (MPO to
MPO)
Send original to Postal Officer of dispatching activity
Send 1 copy to Area Mail Coordinator
Retain 1 copy in Post Office files

20100915

POSTAL OFFICER FPO AE 09627 COPE FPO AE 09500

FPO AE 09627 20100914 MIL PRI

Ref. #8 Bottom of sack contained a hole the size

of a fist.

I.B. LICKINSTAMPS E6 I.B.Lickinstamps,PC1(SW),COPE,U

SN
 Irregularity Report (MPO to
JMPA)
USPS errors
Send original to Joint Military Postal Activity (JMPA)
Send 1 copy to Area Mail Coordinator
Retain 1 copy in Post Office files

20100915

POSTAL OFFICER FPO AE 09627 COPE FPO AE 09500

FPO AE 09627 20100914 MIL PRI

Ref. #15 Mail routed to wrong activity

I.B. LICKINSTAMPS E6 I.B.Lickinstamps,PC1(SW),COPE,U

SN
Preparing Mail for Dispatch
 Processing Phases For
Outgoing Mail
Facing
- Stacking mail
- Address and stamps facing same
direction

Check for:
- Correct postage
- Insufficient postage
- No postage
Example of Properly
Stacked Letters
 Bundling Letter Mail

Sandra Washington
509TH PSB, Unit
11502
N

4
o

APO AP 96224
M
or
e
Th
an
4
Th
ic
k
DISPATCHING MAIL BAGS
-FirstClass/Priority Mail
is dispatched using
orange nylon pouch or
clear canvas sack.

- Sealed with plastic

Anti pilferage seal
DISPATCHING MAIL BAGS
-Registered Mail is
dispatched using
orange nylon pouch .

- Sealed with the silver

tin band Anti pilferage
seal.
 Prepare Mail
Transportation Documentation
 Modes of Transportation

Airlift

Sealift

Land Transportation
 Modes of Transportation
U.S. Commercial Air Carriers

- Primary means of transporting mail

between CONUS and OCONUS
- Cannot refuse mail due to other
cargo
- MPSA and JMPA have established
required routes and contracted with
the carriers
-Mail is tendered to the carriers by the
 Modes of Transportation
Foreign Commercial Air Carriers

- Utilized when U.S. carriers are not available

- May refuse mail
- USPS and MPSA will jointly reach an agreement
with the foreign carrier
- Pouch mail tendered to foreign carriers
- Dispatching activity must coordinate the
shipment
- Only turn mail over to USPS or U.S. military
personnel
- Use PS Form 2942-A
PS Form 2942-A
(AV-7)
 Modes of Transportation
Military Sealift Carriers

-DD Form 1384 is commonly referred to as a

"TCMD Transportation Control and Movement
Document.
- Used when manifesting mail and supplies for
transport to ships by Air Mobility Command or
Military Sea-lift Command assets via service
flight
- Treated as an incoming manifest
(Registered Mail will be on a separate
Transportation Control & Movement
Document (TCMD): DD Form 1384
 Modes of Transportation
Land Transportation

- Primary means of transporting mail

when possible CONUS and OCONUS

- Mail is tendered to the carriers on a

OPNAV Form 5110/9

- Separate manifest for Registered

 UNIT 7
MAIL
ROUTING
INSTRUCTION
(MRI)
 Joint Military Postal Activity
(JMPA)

Responsible for providing information to the USPS

for the timely routing of Navy mail to all ships and
mobile units

Divided into two areas of responsibility

(ATL-New York and PAC-San Francisco with
subordinate activities in Miami FL & Silverdale WA)
 Fleet Commanders

Monitor the movement and routing of

mail within their respective areas

Have authority to issue specific mail

routing procedures through postal
instructions
 Area Mail Coordinator

Responsible for coordinating intra-

theater routing from mobile units in
their areas of responsibility

Work closely with the Joint Military

Postal Activity to establish and
maintain a smooth routing process
 Commanding Officer

Responsible for providing unit's

operational schedule by submitting
Mail Routing Instruction (MRI)
messages to the appropriate JMPA
 Command Postal Officer

Responsible for obtaining the required

information to prepare the Mail
Routing Instruction (MRI) message

Prepares MRI in smooth form and

ensures transmission within guidelines
 Mail Routing Instruction
Purpose

Keeps mail routing authorities apprised

of where and during what time frames
units want their mail delivered
 Mail Routing Instruction
Submission

Must be submitted within 10 days of

movement or as soon thereafter as the
operating schedule becomes available

When deployed, Area Mail Coordinator & Fleet

Advisors will notify command of requirements
for update (usually every 10-
15 days)
 Mail Routing Instruction
Submission

Sent in message format appropriately classified

All Ships movement information is

C O N F I D E N T IAL
 Mail Routing Instruction
Sample
DTG (DAY/Z-TIME MONTH YEAR)
FM (UNIT NAME)
TO PERSCOM JFK POSTAL ACT (SC)
(SHIP WITH EMBARKED UNITS OR CVN IF PROVIDING COD/VOD SVC)
INFO COMUSFLTFORCOM NORFOLK VA//N412G//
FISC NORFOLK VA//401.4//
NAVEURLOGCOORD CENTER NAPLES IT
(ENTIRE BG/ARG/ESG, ANY OTHERS REQUIRED BY MACOM, AND THEATER FMCs)
C O N F I D E N T I A L//N05110//
MSGID//GENADMIN/NAME OF UNIT//
REF/A/RMG/NAME OF UNIT/DTG OF PREVIOUS MRI//
SUBJ/MAIL ROUTING INSTRUCTION (MRI 04-03)
POC/NAME/PHONE NUMBER/EMAIL ADDRESS//
RMKS/1. CANCEL REF A.
2. THE FOLLOWING IS PROVIDED FOR MAIL ROUTING PURPOSES ONLY. ALL
TIMES LOCAL:
PORT/LOCATION ETA ETD
NORFOLK, VA(INPORT) PRESENT 25 OCT 05
USS AIRCRAFT CARRIER(FFT) 26 OCT 05 11 NOV 05
NAPLES ITALY(INPORT) 12 NOV 05 20 NOV 05
USS AIRCRAFT CARRIER(FFT) 21 NOV 05 UFN
NOTE: ADD ANY ADDITIONAL INFORMATION THAT MAY ASSIST JMPA-ATL IN THE
ROUTING OF YOUR MAIL
3. SHIPS IN COMPANY (LIST IF APPLICABLE)//
4. EMBARKED UNITS (LIST IF APPLICABLE)//
5. REQUEST ACKNOWLEDGE RECEIPT OF MAIL ROUTING INSTRUCTION VIA EMAIL OR MESSAGE.//
 UNIT 8
Domestic Mail
 DOMESTIC MAIL
Domestic Mail Manual

Categories of Military Mail

First Class Mail:
Max Size: 5 X 3.5
Max WT: 13 ounces
Priority Mail
Max Size: 108 in length & girth
Max WT: 13 OZ to 70LBS
Package Services
Periodicals
Express Mail (Official Mail Only) FPO
UNIT#
DATE

TheInterservice
Postal School
 DOMESTIC MAIL
PARCEL POST / SAM
Non-MachinableRules
AG3 Smith P 15.03
USS Johnson FFG-23
FPO AP 966XX-0034
T 15.03
Length exceeds 34 inches
Height exceeds 17 inches
Width exceeds 17 inches
SAM
Example:
Mr. Charles G. Jones
809 E Main Street
MIAMI, FL 33010
(34)X(17.5)X(17)
=
Non-machinable
20 Pound Rule
Less than 20 lbs and
more than 84 Length and Girth
to apply
 DOMESTIC PAL MAIL
Provides air transportation PARCEL AIR LIFT (PAL)
of parcels within space-
available limits to or from SHCM Joe Jackson
SUPPLY/S-3
P 10.00
PAL 2.15

FPO/APOs USS UNDERWAY CG 678

FPO AE 095XX-1111
T 12.15

PAL
Customer pays SAM
postage and the additional Edna Jackson
113 Loving Ln.
Virginia Beach, VA 23456

PAL fee according to the

weight of the parcel (up to ZONE 3
30 pounds) WT: 7 LBS
 DOMESTIC MEDIA MAIL
Examples:
-Books
LS2 James Harris P 5.89
-Biographies
USS NEVERSAIL DDG-233 T 5.89
FPO AP 966XX-0034
-Film
-Printed Music, Sheet music
MEDIA MAIL
-Sound recordings: Records,
WT: 9 LBS 1 OZ Jack Johnson
211 Rugby Rd.
Tapes, CDs
Hollywood, CA
93621

Price is based on weight only Max WT: 70lbs

Max Size:108 Length &

CATALOGS ARE NOT MEDIA MAIL!
Girth
DOMESTIC MAIL
Extra Services Offered: Label 200
Registered mail barcode

PS Form 3811
Returned Receipt
 DOMESTIC MAIL
Canceling Stamps and Ballot Material:

--All mail, including balloting material and mail with postage and
fees paid indicia, and regular postage stamps must be cancelled
with the killer bar

--Mail with electronic meter tapes does not need to be cancelled

--All outgoing mail must be postmarked with date of mailing

 DOMESTIC MAIL / REGISTERED
Registered Parcel (Front)

P 4.95
-Most secure
accountable method
FC1 JOE DELGADO R 13.10
CS / CF RR 2.30
USS Underway (CG 999) T 20.35
FPO AE 095XX-1111

RETURN RECEIPT
REQUESTED John Doe
-Must be mailed First
Class or Priority Rate
Route 3, BOX 285
Jefferson City KS 66504

Registered Parcel (Back)

- Label 200 affixed
*ONLY FOR REGISTERED MAIL*
 DOMESTIC MAIL / REGISTERED
PS Form 3806
Registered Receipt

-Complete PS Form 3806 RB812754230US

(Receipt for registered mail) 13.10

2.30

-Complete PS Form 3877 4.95

(Firm Delivery Book for

Accepting Clerk Signature

Accountable Mail)
200.00

FC1 JOE DELTACO

-Sealed with brown tape

CS / CF
USS Underway (CG 999)
FPO AE 09096-1111

and APDS all seams and

forms
John Doe
Route 3, BOX 285
Jefferson City KS 66504
 DOMESTIC MAIL / REGISTERED
Registered Letter (Front) Registered Letter (Back)
FC1 JOE DELGADO P .61
CS / CF R 10.60
USS Underway (CG 999) T 11.21
FPO AE 095XX-1111

PAPER TAPE
John Doe
Route 3, Box 20
Jefferson City, KS 66504
 DOMESTIC MAIL / CERTIFIED
-Provides customer with mailing receipt and a
delivery record at the office/place of delivery

-No insurance coverage is provided

-Must be mailed First Class or Priority Mail

-Complete PS Form 3800, Receipt for Certified Mail

-Affix PS Form 3800 over top of article, between

return address and postage
 DOMESTIC MAIL / CERTIFIED
Certified Package
PS FORM 3800
STG2 Terry North P 4.95
CERTIFIED
WEPS / WA
USS BLUEFIN (FFG
C 2.80
RR 2.30 RECEIPT
00) RD 4.50
FPO AE 095XX-1234 T 14.55

RESTRICTED DELIVERY

RETURN RECEIPT
REQUESTED Kathy Lyons 4 .95
18 Madison Avenue
PHILADEPHIA PA 19153 2.80

Certified Letter 2.30

4.50
CSC Terry Lyons P .44
C 2.80
USS NEVERSAIL DDG 00 14.55
T 3.24
FPO AE 095XX-1111
Kathy Lyons
18 Madison Avenue
PHILADELPHIA PA 19153

Kathy Lyons
18 Madison Avenue
PHILADEPHIA PA 19153
 DOMESTIC MAIL / INSURED

-Available for all classes of domestic mail

-PS Form 3813 is used for parcels with a value of
$200 or less (no signature obtained with delivery)
-PS Form 3813-P is used for parcels with a value
over $200 (signature is obtained with delivery)
 DOMESTIC MAIL / INSURED

-Mailer will affix the barcode portion of the receipt

above the delivery address, to the right of the
return address
-Clerk will detach bottom portion, fill out
applicable rates and fees, then give back to
customer as proof of mailing
-Delivery information is maintained online (
www.usps.com/shipping/trackandconfirm) for a
specified amount of time [usually 30 days from
delivery date]
 DOMESTIC MAIL / INSURED
PS FORM 3813 ($200 and under) PS FORM 3813P (Over $200)

COOKEVILLE, TN 38501
X X
4.95 4.95
1.75 $50.00 5.70 $350.00

4.50

2.30

6.70 17.45

Marie Boyd Marie Boyd

1315 Davis Ave 1315 Davis Ave
COOKVILLE TN 38501 COOKVILLE TN 38501

LS2 I.M. LEGEND

SUP / S1 P 4.95 LS2 I.M. LEGEND P 4.95
USS DEEP BLUE (DDG 00) INS 1.75 SUP / S1 INS 5.70
FPO AE 095XX-2345 T 6.70 USS DEEP BLUE (DDG 00) RR 2.30
FPO AE 095XX-2345 RD 4.50
T 17.45

RETURN RECEIPT
Marie Boyd REQUESTED RESTRICTED DELIVERY
1315 Davis Avenue Marie Boyd
COOKVILLE TN 385 1315 Davis Avenue
COOKVILLE TN 385
 DOMESTIC MAIL / EXTRA SERVICE

-Used in conjunction with Certified, Insured with

a value over $200, Registered & Express Mail
-Provides mailer with proof of delivery
-Receipt is returned to mailer after article is
delivered to addressee
-Return Receipt is affixed to article (place on
reverse side of letters and on topside of parcels
if room is available)
-Endorse front of article with RETURN RECEIPT
REQUESTED in lower left corner
 DOMESTIC MAIL
PS FORM 3811 DOMESTIC RETURN RECEIPT

Front

1 3
Tom Goodson
123 46th Street
INDIANAPOLIS IN 46226

X
2 X
VB 044634713US
4

Back

1
LS2 Mary Doe
USS UNDERWAY
FPO AP 96665-1000
 DOMESTIC MAIL / EXTRA SERVICE
Restricted Delivery

-Available with Insured over $200, Certified,

and Registered mail

-Provides the mailer with the ability to

direct that delivery be made only to
addressee or agent

--Cannot be sent to an organization or

 DOMESTIC MAIL / EXTRA SERVICE
Certificate of Mailing

-Furnishes evidence of mailing only

-Receipt not obtained upon delivery to
addressee
-Does not insure article against loss or
damage
-Customer completes PS Form 3817,
Certificate of Mailing
-Collect amount from customer equal to
postage on article and fee for PS Form
3817
 DOMESTIC MAIL
RESTRICTED DELIVERY
Endorse article with RESTRICTED DELIVERY stamp above address
1 PS FORM 3817 CERTIFICATE OF MAILING
Goes to
Customer
FCC Paul Anderson
T 1.15
562 TC UNIT 22471, BOX 11
FPO AE 09069
FCC Paul Anderson FEE Goes into
Mail
1.15 System
562 TC UNIT 22471, BOX 11 Ms. Mary Johnson
126 E. Garci Street
FPO AE 09069 3 MADISON WI 53136

Ms. Mary Johnson

126 E. Garci Street FCC Paul Anderson
562 TC UNIT 22471, BOX 11
P .44
MADISON WI 53136 FPO AE 09069
T .44

2 4 Ms. Mary Johnson

126 E. Garci Street
Madison, WI 53136
 Non-mailable, Restricted,
Perishable, and Hazardous
Material
Non-mailable Matter
DMM Module 600
Publication 52 (Hazardous, Restriced, and Perishable
Mail
Restricted and Harmful Matter
Title 18, U.S. Code (liquors, abortive and contraceptive
devices, odd-shaped items in envelopes, motor vehicle
master keys, and locksmithing devices)
Hazardous Material (HAZMAT) PUB 52
HAZMAT includes but is not limited to restricted items
such as chemical explosives, flammable materials,
matches, poisons, and controlled substances.
Procedures for Rifles and Shotguns
Gun Control Act of 1968
 CUSTOMS

-When deployed all letter mail and parcels

containing merchandise or anything other
than personal correspondence must have a
custom form attached.
-Also used for International Mail
declarations (see IMM for individual country
requirements)
 CUSTOMS

PS FORM 2976

*Used for items up to $400 in value,

regular and Certified Mail
*May be used in conjunction with PS Form
2976-A if the customer does not wish to
display the contents of the parcel. (i.e.
 CUSTOMS
* PS Form 2976-A used when item is valued at
over $400, Insured or Registered
*Could be accompanied with PS From 2976 if the
customer does not wish to display the contents of
the parcel. (i.e. gifts, electronics, etc.)

PS FORM 2976-A
 UNIT 9
INTERNATIONAL MAIL
 INTERNATIONAL MAIL
INTERNATIONAL MAIL MANUAL (IMM)

WORLD MAP

INDEX OF COUNTRIES AND LOCALITIES

**EXAMPLE: Country - ABU DHABI Use the ICL for UNITED ARAB
EMIRATES

SDR CONVERSION TABLE

US $ SDR US $ US $ SDR
**EXAMPLE: 14.00 = 9.2288 $14.50 round up to $15 = 9.8880

PROCESSING INTERNATIONAL ARTICLES

 INTERNATIONAL MAIL
International mail is mail destined for delivery to an
address in a foreign country. Refer to IMM for
guidelines

International mail is comprised of 2 categories:

1 First Class Mail International

2 Priority Mail International
Determining the class to use:
First Class Mail Intl.
- Max Size 36 L+H+T
- Max Weight 64 oz. (4 lbs)
- Delivery time varies depending
on destination and from where
mailed
Priority Mail International
- Max Size 79 L+Girth
- Max Weights depend on
Individual Country
- Domestic Priority
Mailers and labels can be
used, including Flat Rate
envelopes and boxes
(prices vary by
destination)
 INTERNATIONAL MAIL
EXTRA SERVICES

INSURED
REGISTERED
RETURN RECEIPT
RESTRICTED DELIVERY
 INTERNATIONAL MAIL
International Mail Checklist for Extra Services
TYPE AVAILABILITY ENDORSEMENT FORM/LABELS APDS

Bold V, value in
PRIORITY MAIL INTL U.S. Dollars & SDR
INSURED (see ICL for more value in upper right PS FORM 2976-A & E All seams and flaps
information) corner of customs
form

FIRST CLASS INTL

Label 200 lower left PS FORM 3806 & All seams, flaps
REGISTERED (see ICL for more
corner of address side LAB 200 and postage
information)

Used with
REGISTERED or
A.R. or on off
RETURN RECEIPT INSURED service PS FORM 2865
Avis de Reception edges of receipt
(see ICL for more
information)

MUST be used with

REGISTERED &
RESTRICTED A REMETTRE EN
RETURN RECEIPT NONE NONE
DELIVERY MAIN PROPRE
Services (see ICL for
more information)
 INTERNATIONAL MAIL
REGISTERED MAIL

LS1 James Marble

90TH POSTAL COMPANY
UNIT 23456, BOX 12
FPO AE 09264

Mr. Jim Smith

2345 Canton Road
Vienna
AUSTRIA

- Only used with First Class Mail International and Priority Mail
International Flat Rate Envelopes
- Indemnity is included with service, regardless of value
- Label 200 placed in lower left corner of address side
- If Return Receipt is used, place on off edges
- Use PS Form 2976
- APDS all intersecting seams/flaps and postage
 INTERNATIONAL MAIL
INSURED MAIL
- Available only for Priority Mail International
- Consult Individual Country Listing in the IMM for max
(Coverage allowed as it will vary depending on country
of delivery)
- No form is used compute fee and varies by ICL
- PS Form 2976-A & 2976-E used
- Include SDR value with value in U.S. dollars, and a bold
distinct V in the appropriate block (upper right
corner of 2976-A)
SGT James P. Collins
3/40 POSTAL CO
UNIT 21328, BOX 1
$30.40
APO AE 0903

Mr. Joesph Kruntz

452 Steben Strasse
Stockton
Sweden
 INTERNATIONAL MAIL
RESTRICTED DELIVERY

Article must be sent directly to a

person by name
- Must be Registered with a Return
Receipt
- Front of the article is endorsed
A REMETTRE EN MAIN PROPRE in
lower left corner
 INTERNATIONAL MAIL
PS FORM 2865 INTL RETURN RECEIPT
- Only used in conjunction with Registered or Insured
Front of the article is endorsed A.R. or Avis de
Reception in lower left corner

X $125.00 V
FPO AE 09227 CURRENT DATE

Mr. Joseph Kruntz

452 Steben Strasse

Stockholm, SWEDEN LSC James J. Wise

23rd ENGR BN

UNIT 21107, BOX 18

FPO AE 09227

Front Back
Place APDS imprint 1/2 on & 1/2 off PS Form 2865
Include article number on receipt
 INTERNATIONAL MAIL

-When deployed all letter mail and parcels

containing merchandise or anything other
than personal correspondence must have a
customs form attached.
-Also used for International Mail
declarations (see IMM for individual country
requirements)
 UNIT 10
REGISTERED MAIL
 REGISTERED MAIL
Registered Mail Terms:
REGISTERY SECTION
REGISTRY CLERK
WITNESS
PERSONAL MAIL
OFFICIAL MAIL
OUTSIDE PIECE (OSP)
MISSENT MAIL
INSIDE BILL
COUPON
RECEIPT
DELIVER
DISPATCH
AIR MAIL TERMINAL (AMT) / FLEET MAIL CENTER
(FMC)
SLIDE LABEL
POUCH
BACKSTAMP
TIN BAND SEAL
 REGISTERED MAIL
Processing Incoming Registered Mail
OPNAV 5110/9 (Incoming Manifest)
Inside Bill MAIL MANIFEST
FROM TO MODE

AIR
x
DATE

FMC SIGONELLA USS NEVERSAIL (DDG 999) H to H

FPO AE 09627 FPO AE 09500-1111 SURFACE _____

DISPATCHING CLERK:
DISPATCHING CLERK: SIGNATURE FLT #
AIRCRAFT #
Phone/email: PC1 HENDERSON
PC1(SW/AW/) M.K.
Print:
hendrsomk@nassig.navy.mil
Henderson CH-46
WEIGHT
NUMBER X
TYPE IDENTIFICATION LBS
OF ULTIMATE/FINAL DESTINATION REMARKS/COMMENTS
CLASS (SEAL #/SJ #) KG
PIECES

1 REG S/68193240 NEVERSAIL 5.0

---- ----
184 1 of 1 ---- 68193240
FPO AE 09500
184
----
RA 912 237 650 US FPO AE 09527
----
----
----
68193240

TOTAL TOTAL WEIGHT

PIECES 1 5
THE ABOVE LISTED WAS RECEIVED BY THE DESIGNATED PERSON ON THE DATE SHOWN BELOW
WIT: John Abraham, PC3, USN
Eddie Foy, PC2, USN
____________________________ PRINT ______________________________ PRINT __________________________________ PRINT __________________________ PRINT

WIT: Michael Macdonald, PC2, USN

Joe Goodbody, PCSN, USN ______________________________SIGN _______________________________SIGN ___________________________________SIGN ____________________________SIGN

____________ ____________ ____________ ____________

DATE DATE DATE DATE
OPNAV 5110/9 (Rev 7-91)
 REGISTERED MAIL
Identifying Irregularities and Discrepancies:
When irregularities (discrepancies) are found on
incoming bills, the registry clerk must notify the
dispatching office of such discrepancies by
completing the coupon that corresponds to the bill.
The following are some of the most common
irregularities:
Number of actual seal used may differ from seal number on the
incoming inside bill
A registry number is listed on the inside bill, but the article was not
received
Registered article was received but not listed on the bill
An article addressed to another post office was mistakenly sent to
your FPO (MISSENT) If you receive a registered mail piece that is
not for your command, endorse it MISSENT on the address side
and set it aside until you are ready to prepare your outgoing inside
bill. Ensure to endorse the item with APDS.
Registered mail is received in a defective pouch
The registered pouch was improperly sealed
 REGISTERED MAIL
Reporting Irregularities and Discrepancies:
Once an irregularity or discrepancy is identified,
perform the following on the bill located on the
left side of the PS form 3854 then transfer
information to the coupon:
1-Briefly write the irregularity next to the registry item
listed on the bill. If discrepancy is:
-Missent item then write MISSENT
-Transposed numbers then: write SHOULD READ and
enter the correct number
-Item is listed on the bill but was not received- then
write NOT RECEIVED
2-Enter the number of articles actually received on this
bill
3- Write the notation WITNESS or WIT and have the
witness sign on this line
 REGISTERED MAIL
Reporting Irregularities and Discrepancies:
4- You sign your name on this line
5- Enter the current time here
6- Post mark the bill and the coupon with the APDS
NOTE: WITH ANY DISCREPANCY, CONTACT THE DISPATCHING
POST OFFICE VIA THE FASTEST MEANS AVAILABLE
- On the front of the 3854 coupon, write the number of
pieces received on the incoming inside bill
- Write WIT and have the witness sign on this line. You
sign below the witnesss signature
- On the back of the coupon, write the article number
and irregularity for each noted on the front left side of
the 3854
- After you complete the coupon, return the signed PS
form 3854 to the dispatching activity (activity who
prepared the bill and sent it to you)
 REGISTERED Personal Mail
Delivery
MPCs will be handling two types of
accountable mail, Personal and Official:
Personal mail is addressed to an individual
by name
Deliver personal accountable mail on PS
PS Form 3849 (Front)
Form 3849, Delivery PS Form 3849 (Back)

X
Notice/Reminder/Receipt
VA 269 195 260 US
X X David Solarino
MR1 DAVID SOLARINO
ENG / R DIV
MR1 DAVID SOLARINO
ENG / R DIV
MIKE HENDERSON, PC1, USN 12 JUN 07
 OFFICIAL MAIL

ALL MAIL ADDRESSED TO THE COMMAND OR AN

OFFICIAL TITLE

COMMANDING OFFICER SUBTRAFACLANT

SUBTRAFACLANT ATTN YN2 HAYES
2000 C ST 2000 C ST
NORFOLK VA 23511- NORFOLK VA 23511-0001
0001
STRIKEFIGHTER SQUADRON 140
SUPPLY OFFICER FPO AE 09873-7145
SUBTRAFACLANT
2000 C ST LSCM BROWN
NORFOLK VA 23511- COMMAND MASTER CHIEF
0001 VFA 140
FPO AE 09873-7145
LT JIM JONES
PERSONNEL OFFICER
VFA 140
DET 2
FPO AE 09873-7145
 OFFICIAL MAIL
DOD 4525.8M DOD

OPNAV 5218.7

ADDRESSING STANDARDS FOR OFFICIAL MAIL

Go to http://zip4.usps.com/zip4/ to look up INCONUS Zip

Codes and http://neds.daps.dla.mil/sndl.htm for the
SNDL**

Exempt from custom form. However, detailed disclosure is

required.

ADMIN should be consolidating outgoing mail whenever

possible to save on postage expenditures (all mail going to
same location put in one envelope or box)
 REGISTERED MAIL
Delivering Official Mail:
- Deliver official accountable mail to
authorized mail orderlies on PS Form
3883, Firm Delivery Book For Accountable
Mail
- Prepare PS form 3883 number them in
sequence starting with number 1 at the
beginning of the calendar year
- Use a separate PS Form 3883 for each
different division
- Follow instructions in your handout for
preparing PS Form 3883
 REGISTERED MAIL
Delivering Official Mail

RA 912 237 650 US FPO AE 09527

RR 732 901 685 US
RB 402 372 963 US

14 Jul 10
LS1 DAVID SOLARINO 5

PS1 Donte Jackson

PS1 Donte Jackson
 REGISTERED MAIL
Outgoing Official Mail:
-Post Office issues registry labels (PS Label 200)
and PS Form 3877 to Admin Office for official
mail
-Admin Department (Official Mail orderlies) Not
the MPC, is responsible for preparing PS form
3877 in duplicate, and bringing the registered
mail with the completed forms to the post office
- Postal Clerk verifies the registered numbers
listed on PS form 3877 against the articles
received, sign and APDS both copies of the
form. Retain original for Post Office files
attached to DD form 2261. The duplicate copy
remains in the book and is returned to the mail
orderly
- PS Form 3877 is used for OFFICIAL mail only
 REGISTERED MAIL

Official Outgoing Registered Mail

PS Form 3877
COMMANDING OFFICER
USS NEVERSAIL DDG 999 X
FPO AE 09500-1111

NEPDTC
RA 912 237 650 US ATTN: PROFILE
ASSESSMENTS
BLDG 41 STE 211
PENSACOLA FL 33611-
2123

1 1 LS2 Donte Jackson, PPO,

USN
 DISPATCHING REGISTERED MAIL

Preparation of Registered Mail for Dispatch

Preparation of an Outgoing Inside Bill
Preparation of the Registered Pouch
Securing the Registered Pouch

Preparation of Mail for Dispatch

 DISPATCHING REGISTERED MAIL
-To prepare a pouch, the following items are required:
PS FORM 3854 (Manifold Registry Dispatch Book) Prepare in triplicate
TIN BAN SEAL
POUCH: Must not be torn or otherwise defective
SLIDE LABEL: Slide labels show the destination, type of mail, weight
of the pouch, and dispatch office zip code. Place APDS on the reverse
side of the slide label, initial and place in the pouch label holder
REGISTERED MAIL: Bundle the mail using rubber bands and place it
inside the pouch. Small parcels are placed loosely inside the pouch.
Articles that DO NOT fit inside the pouch are dispatched as OSPs on
the manifest
WITNESS: A witness verifies the entries made on the outgoing inside
bill and the sealing of the pouch
APDS
Stamp pad
Carbon paper
Pen
FLIGHT TAG (Red and White) annotates the destination airport code
and WT
 REGISTERED MAIL
Completing An Inside Bill
---- ---- ---- ----
184 1 of 1 ---- 68193240
NGU Norfolk VA 23511

184
RA 912 237 650 FPO AE 09500
----
RB 826 443 793 US
RR 732 901 685 US MISSEN ----
----
RR 777 923 472 US MISSEN ----
RB 402 372 963 US 68193240
RA 223 567 987 US
R 981277641
RR 723 952 601 US
RR 901 246 785 US

9 WIT: John Abraham, LS3, USN

Eddie Foy, PC2, USN
 REGISTERED MAIL

Slide Label
 FLIGHT TAG

U.S. PS TAG 135

MAIL
rrrrrrr JAN. 1971

NGU

NGU
DESTINATION

NORFOLK
VIRGINIA (USA)
MLM

ytrtyryerf
WEIGHT
5.0 lbs
VIA
 DISPATCHING REGISTERED MAIL
Outgoing Manifest
Once the registered mail is properly
prepared, seal numbers and OSPs requiring
dispatch will be listed on an outgoing
manifest
- Depending on mode of transportation, it will
be the responsibility of individual signing
for registered mail to verify that the articles
are correctly listed on the manifests
- Outgoing manifests are prepared in
TRIPLICATE or as many copies as required
- All registered mail must be signed for every
time it is turned over. MAKE SURE YOU
GET A SIGNATURE EACH TIME YOU
DISPATCH.
 OPNAV 5110/9
(outgoing manifest)
MAIL MANIFEST
FROM TO MODE DATE

AIR
x
USS NEVERSAIL (DDG 999) FMC SIGONELLA H to H

FPO AE 09500-1111 FPO AE 09627 SURFACE _____

DISPATCHING CLERK:
DISPATCHING CLERK: SIGNATURE FLT #
AIRCRAFT #
Phone/email: SK1 HENDRICKS
SK1(SW/AW/FMF/MTS)
Print:
HENDRM@!NEVERSAIL.NAVY.MIL
M.K. Hendricks CH-46
WEIGHT
NUMBER X
TYPE IDENTIFICATION LBS
OF ULTIMATE/FINAL DESTINATION REMARKS/COMMENTS
CLASS (SEAL #/SJ #) KG
PIECES

1 REG S/1727342 NGU NORFOLK VA 23511 2.0

1 REG O/RR559425671US FMC SIGONELLA 8.0
1 REG O/RR559425672US " 6.0
 OPNAV 5110/9
(outgoing manifest)

TOTAL TOTAL WEIGHT

PIECES 3 16
THE ABOVE LISTED WAS RECEIVED BY THE DESIGNATED PERSON ON THE DATE SHOWN BELOW

____________________________ PRINT ______________________________ PRINT __________________________________ PRINT __________________________ PRINT

______________________________SIGN _______________________________SIGN ___________________________________SIGN ____________________________SIGN

____________ ____________ ____________ ____________

DATE DATE DATE DATE
OPNAV 5110/9 (Rev 7-91)
 REGISTERED MAIL
Accountability
Registered Balance and Inventory:
PPO is to account for all registered mail on DD
2261.
- The PPO signs the DD Form 2261 and has the
Postal Officer or another MPC verify it.
- Daily accountability involves completing a DD
Form 2261 by using receipts received during the
day, showing registered mail received, delivered
and dispatched, and mail that is on hand at the
close of business.
- Corrections are not permitted, except in the
heading and Part IV of the form
- If errors are made, a new DD Form 2261 must be
prepared (NO CORRECTION TAPES OR LINEOUTS)
 DD Form 2261 Front
REGISTERED MAIL - BALANCE AND INVENTORY
PREPARING ACTIVITY PERIOD COVERED (YEAR/MM/DD/HR)
COPE FROM TIME TO TIME
USS HAZEGRAY (DDG 00)
FPO AE 09500-1111 DATE 2007/09/23 0630 DATE 2007/09/23 1500
PART I - NUMBER OF ITEMS PROCESSED

1 ITEMS ON HAND AT START OF PERIOD 0 9 ITEMS DELIVERED ON PS FORMS 3849 AND 3883 4

ITEMS ACCEPTED ON PS FORM 3806 AND 3877

2 AND RETURNED FROM UMC ON PS FORM 3883
1 10 ITEMS LISTED ON INSIDE BILLS (PS FORM 3854) 0

3 ITEMS LISTED ON INSIDE BILLS (PS FORM 3854) 3 11 ITEMS LISTED ON OUTGOING MANIFESTS 0

4 ITEMS LISTED ON INCOMING MANIFESTS 2 12 ITEMS LISTED ON OUTGOING TRUCK BILLS 0

5 ITEMS LISTED ON INCOMING TRUCK BILLS 0 13 NUMBER OF POUCHES/JACKETS OPENED 1

ITEMS ON HAND AT THE END OF THE PERIOD

6 NUMBER OF POUCHS/JACKETS CLOSED 0 14 (All items must be entered on the back of the form first)
1

7 ITEMS RECEIVED FROM OTHER SOURCES 0

TOTAL OF ITEMS 9 THROUGH 14 (this total must be
15 the same as the total shown in item 8 if not blocks 8 and
15 will be shaded in yellow)
6
8 TOTAL OF ITEMS 1 THROUGH 7 6
 DD Form 2261 Front
SECTION C - INVENTORY BY NUMBER OF EACH ITEM DELIVERED ON PS FORM 3849 (continue in remarks if necessary)
RR 549 247 832 US

PART II - REMARKS
NO BUSINESS CONDUCTED 20-22 SEP.

PART III - VERIFICATION AND TRANSFER OF ACCOUNTABILITY

I VERIFY THAT ALL ENTRIES ON THIS BALANCE AND INVENTORY ARE CORRECT
SIGNATURE OF PERSON PREPARING FORM SIGNATURE OF VERIFYING OFFICIAL
Buddy B. Somebody
SK2(SW) Buddy B. Somebody, PPO, USN
Im
aD. Captain
Ima D. Captain, Postal Officer, LT, SC, USN
I ACKNOWLEDGE RECEIPT OF ALL REGISTERED ITEMS LISTED ON THIS INVENTORY
TYPED/PRINTED NAME OF ACCEPTOR (last, first, MI) PAY SIGNATURE
GRADE

DD FORM 2261, JAN 82 Front E-Form(DD Form 2261.xls) Rev 20000301

 UNIT 11
DIRECTORY MAIL
 DIRECTORY MAIL

-Directory service is provided to assist MPC in

delivering mail to personnel, forwarding or
otherwise disposing of mail addressed to
personnel no longer at your command. Early
disposition of mail is the basic purpose of mail
directory.

Each Navy command is required to maintain a

mail directory file of all personnel receiving mail
through the activity regardless of whether the
 DIRECTORY MAIL

For commands that operate an MPO, PPOs

provide mail directory service as part of the post
office operation.
- Those that do not have an MPO, and those
receiving mail service through a U.S. civilian post
office must maintain directory files as part of the
unit mail clerk operation or mail orderly system.
- In the agreement between the USPS and DOD,
the DOD agrees to provide directory for
undeliverable as addressed military mail and
 DIRECTORY MAIL
Reporting Service Members

-Directory files include every person serviced

including those personnel on temporary duty
(TDY/TAD), those scheduled to arrive; and those
who have recently departed. All personnel
reporting to your command should fill out OPNAV
Form 5110/5, Notice of Change of Address.
- Cards are arranged in alphabetical order, by last
name, in one file regardless of rank or status.
-If last names are the same, then file by first
name and middle initials if necessary
-Directory cards contain, at a minimum, the
individuals (last, first, middle initial), grade,
 DIRECTORY MAIL
Reporting Service Members
Last 4
Name Rank OF SSN Date

LS1

D
Division
C
Signature

DIRECTORY
FILES
A - D Dependants
 DIRECTORY MAIL
Detaching Service Members

Directory files for personnel who have transferred

will include the following information:
- Date member departed
- Purge date (date the card is to be destroyed)
- Forwarding address
- PRD (if forwarding to another military address)
- PRD is extremely important when forwarding
mail to members assigned overseas or to
Continental United States (CONUS) military
installations.
Advise them they need to notify all
correspondents (i.e. banks, publishers, cell phone
DIRECTORY MAIL
Detaching Service Members

FORWARDING PURGE DETACH

ADDRESS DATE DATE

LS1

1932 11TH AVE

BOX #335
QUEENS, NY 10017-0014

ESTIMATED DATE
OF ARRIVAL
 DIRECTORY MAIL
Purging Directory Cards:

-Code directory file cards for personnel who have

PCSd for destruction after 12 months.
(i.e. member departs during July 2005, then the
directory file would be coded for destruction in
August 2006.
-If a projected gain has been canceled or the
member was a student or patient for 6 months or
less (TAD) then code the directory card for
destruction in 3 months.
-During the first work week of each month,
 DIRECTORY MAIL
Navy Directory Service Program

Processing Directory Mail

DATE MAIL IS RECEIVED
Back-stamp each AND FORWARDED

piece of mail given

directory service on
the reverse side with
a directory
service stamp (DSS)
DIRECTORY CLERK INTIALS

Units having a large

volume of directory mail
are authorized to
postmark such mail on
the reverse side of the
address by machine,
instead of manually back-
stamping
 DIRECTORY MAIL
Forwarding Mail

Placement Of Forwarding Address

First-Class mail (including post cards), and Priority mail

may be forwarded as many times as necessary
without any additional charges of postage
 DIRECTORY MAIL
Forwarding Mail and Dead Mail

First-Class Mail (including post cards) and Priority

Mail that cannot be forwarded or returned, is
considered dead mail

Forward dead mail matter to the Mail Recovery

Center (MRC) in Atlanta, GA
 DIRECTORY MAIL
Returning Mail to the Sender
 DIRECTORY MAIL
Treatment of Undeliverable as Addressed Periodicals
- Periodicals are publications (magazines and newspapers)
whose primary purpose is transmitting information to an
established list of subscribers or requesters.
- Periodicals are only forwarded for 60 days from the
members date of departure
- Prepare a PS Form 3579 listing the forwarding address OR
reason the article would have been Returned to Sender.
- After the 60-day forwarding period has expired and PS
Form 3579s are no longer required to be sent to the
publisher, treat the magazine as waste, unless it bears the
endorsement:
ADDRESS SERVICE REQUESTED.
 DIRECTORY MAIL
Treatment of Undeliverable as Addressed
Periodicals
 DIRECTORY MAIL
Forwarding Newspapers
Returning to Sender
Bulk Rate
Catalogs

Wehavea credit cardreservedjust for you.

Applytoday...

Income Tax Booklets

Voting and Balloting

Material
 DIRECTORY MAIL
Philatelic Cancellations
Make sure all cancellations and seals are made neat and legible
to maintain authenticity.

Hold Mail
 DIRECTORY MAIL
Members Due to Arrive
BILL SMITH
123 TECAN ST Sender & Addressee
VACAVILLE CA 95688 same last name is an
indication that the
individual is expected
to arrive

PS3 JIM SMITH

USS NEVERSAIL
FPO AE 09028

U/A AS OF 03 JUN 11

DISPOSOTION: HOLD 30 JUL 11

UNAUTHORIZED ABSENCE

UnauthorizedAbsence (UA) ENTRY ON OPNAV 5110/5

 DIRECTORY MAIL
Refused Mail
Casualty Mail
DECEASED: When the member has died and when next
of kin has been notified
SEARCH: When the members status is unknown and the
mail is being forwarded to the MPO or casualty mail
section
PATIENT: When the member has been hospitalized and
the hospital is known (include the ward number and
current hospital address)
HOSPITAL SEARCH: When the member is evacuated
through medical channels to an unknown hospital and
mail is being forwarded to a casualty mail section
Mail for Decommissioned Ships
 UNIT 12
CLAIMS AND INQUIRIES
 CLAIMS AND INQUIRIES
Inquiry request for information
Complaint expression of dissatisfaction,
disappointment, or resentment concerning any postal
product, service or postal personnel
Claim - when a customer seeks indemnity
(reimbursement) for the value of an item that was
lost or damaged during mail handling
Resolve Customer Complaints and Inquiries
- Call 1800ASKUSPS
- Go to
http://hdusps.esecurecare.net/cgi-bin/hdusps.cfg/php/endus
er/ask.php
and fill out the online form

Mail Loss/Rifling
https://www.usps.com/postalinspectors/mailthft/default.htm
 CLAIMS AND INQUIRIES
PS Form 1000 (Domestic or International
Claim)

Who May File A Claim?

Only by sender, for complete
loss of a Registered or
Insured article
Either the sender or
addressee, for damage to an
article, or if some or all the
contents of an article are
missing
 CLAIMS AND INQUIRIES
Time Limits for Filing
Domestic Services

International Services
Types of Service No sooner than No later than

Express Mail International 3 Days , 30 Days

Registered Mail 7 Days 6 Months

Priority Mail 7 Days 6 Months

 CLAIMS AND INQUIRIES
How to File a Claim
Evidence of Insurance
Proof of Damage
PS Form 3831 (Receipt for article damaged in mails)
23 JUL 07

FC1 JOSEPH RADON

VV 561 702 969 US 17 MAY 07 FC1 JOSEPH RADON

PHILADELPHIA PA 18960
USS NEVERSAIL (DDG 1000)
MARIE RADON
FPO AE 09500-1111
1 GOLD WATCH Buddy B. Somebody, COPE, USN
1 LAPTOP COMPUTER W/ MOUSE &
DOCK FPO AE 09500-1111
 CLAIMS AND INQUIRIES
Post Office Instructions for Processing:
DOMESTIC CLAIMS: PS Form 1000
INTERNATIONAL CLAIMS: PS Form 2855

Parcel Search Request (PS Form 3760)

Report of Rifled Parcel (PS Form 673)

PS Form 2855 (Claim for Indemnity International Registered

Mail)

PS FORM 2856 (Damage Report of Insured Parcel and Contents)

PS FORM 3533 (Application for Refund of Postage)

PS Form 3811-A (Request for Delivery of Information After Mailing)

 UNIT 13
POSTAL OFFENSES
CAN A POSTAL OFFENSE
AFFECT MY CHANCE OF
ACHIEVING THE SUPPLY
BLUE E ?

YES!
 POSTAL OFFENSE
DEFINITIONS

Postal Offenses are occurrences that violate

laws,
agreements, or USPS and DoD regulations, and
jeopardize the security of mail and other USPS
property.
These offenses include:
Theft, rifling, delay , destruction, or
interception of mail while under the
jurisdiction or custody of the MPS, at all
levels.
Mailing of illegal drugs or other prohibited
 POSTAL OFFENSE
DEFINITIONS

*Alteration, destruction, or other unauthorized disposition of

postal records.

*Disposing of manifest, documents or even altering documents.

POSTAL OFFENSE
 POSTAL OFFENSE
Delayed mail dating back to 2007
POSTAL OFFENSE
Mail Rifling / Open Mail
Complete PS Form 673
 POSTAL OFFENSE
Required Action

Postal Officer required actions:

Inform the Commanding Officer who will initiate

investigation and notify proper authorities (FPO).

Draft and send an offense message to MACOM and info

TYCOM.

A message must be sent within 72 hours of discovery of

the postal offense. Updates will be submitted every 30 days
until the case is closed by the command.
POSTAL OFFENSE
Message Format
 POSTAL OFFENSE
Prevention

*Ensure the Postal Officer is conducting the daily and weekly

inspections using Afloat Navy Post Office Daily/Weekly
Inspection Checklist as a guide.

*DO NOT STORE PERSONAL GEAR IN THE POST OFFICE!!

*Ensure you search all drawers, safes, trash cans, over-

heads and EMPTY EQUIPMENT for discarded/misplaced
mail.
 POSTAL OFFENSE
Prevention

*Do not remove any mail from Post Office for any
reason other than the issue of mail or forwarding
per USPS guidelines.

*Strictly control access to the Post Office and

ensure the APPO does the same.

*Adopt good housekeeping standards.

*Conduct Daily/Weekly Checklist

 POSTAL OFFENSE
Prevention

Daily/Weekly Checklist
Performed daily/weekly by the Postal Officer

Number #1 deterrent of Postal Offenses

Submitted with Supply Officers monthly report

Submitted to Suppo and XO/CO for review and signature

Retained on file for two years. Reviewed at next SMC.

POSTAL OFFENSE
Prevention
POSTAL OFFENSE
Prevention
POSTAL OFFENSE
Prevention
POSTAL OFFENSE
Prevention
POSTAL OFFENSE
Prevention
 Postal Advisors

Postal Advisors are available in all fleet concentration

areas and
are assigned to the serving Fleet Logistics Centers (FLC).

Some of the functions they perform are:

SUPPO / COPE turnover assists
Pre SMC LTTs
Pre deployment assists
Pre deployment briefs
Postal Petty Officer Course
Postal Officer Course (Afloat)
Troubleshooting, tailored training, and distance
support.
 Supply Managenebt Certification
(SMC)

Automatic unsatisfactory criteria:

Improper Designation (COPE / Postal Officer)
Registered Mail Accountability
Mail Orderlies
Audits
Directory
Security
A score of 60% or less or loss of
accountability in any of these areas can
result in an automatic UNSAT.
 Point of Contacts

NEC 3001 Instructor

FLEET POSTAL OFFICER LS1 Daniel Rodriguez
edgardo.rodriqyuez1@navy.mil 757-438-7799
daniel.rodriguez5@navy.mil
FLEET POSTAL ADVISORS
postaladvisors_fiscn@navy.mil NAVSUP FLC / Postal Officer Instructor
Postal Inspector
FORCE POSTAL OFFICER Larry Rapier
COMNAVSURFLANT 757-444-8482
LSCS Shawn Grasty larry.rappier@navy.mil
757-836-3324
shawn.grasty@navy.mil NAVSUP FLC / Inspector
LSC HOPE BOWLAND
POSTAL FINANCE OFFICE 757-444-8482
postalfinance_atlflt@navy.mil hope.bowland@navy.mil
postalfinance_pacflt@navy.mil
NSCS Postal Instructor
OFFICIAL MAIL MANAGER LSC Joseph Pritchett
michael.mattson@navy.mil 401-841-4864
joseph.pritchett@navy.mil