Professional Documents
Culture Documents
Purpose Of Session
1
CONFIDENTIAL REPORTS
2
ANNUAL CONFIDENTIAL
REPORTS
Authority
Maintenance of character rolls is not
enjoined by any statute or rules
framed under Article 309 of the
Constitution
Principles regarding record of CR as
per administrative instructions
3
CONFIDENTIAL REPORTS
4
CONFIDENTIAL REPORTS
Objectives
to improve the performance of the
subordinate in his present job
to assess his potentialities and
provide him appropriate feed back
and guidance for correcting his
deficiencies and improve his
performance.
5
CONFIDENTIAL REPORTS
Applicability
to be written for
all categories of Group A, B and C
employees & Group D posts of sensitive
nature
not to be written for
other categories of Group D
honorary and part time officers
those who had worked for less than
three months during the year
6
CONFIDENTIAL REPORTS
7
REPORTING AND
REVIEWING OFFICER
Definitions
first authority who reports on the CR is termed
as Reporting Officer
superior, who reviews his report, is called
Reviewing Officer
Limitations
Reporting Officer and the Reviewing Officer
should have supervised the work of the
employee for not less than three months.
reviewing officer cannot review the CR after the
retirement
8
PERIODICITY, GAPSHEETS/
PART REPORTS
Confidential Reports are written annually
according to financial year
9
GUIDELINES FOR
REPORTING OFFICER
observe work and conduct and
provide training and guidance to
the officer reported upon
avoid vague comments
not permissible
Assessment for the period of the
report
10
GUIDELINES FOR
REPORTING OFFICER
All columns to be filled
Grading to be chosen from the
four prescribed terms
Comment on officials integrity
should invariably be made
to review the performance at
regular intervals and take
necessary corrective steps by
way of advice
11
GUIDELINES FOR
REPORTING OFFICER
Grading
Outstanding
Very Good
Good
average
12
GUIDELINES FOR
REVIEWING OFFICER
keep a watch over the work and conduct of
the official at least for three months
verify the correctness of the remarks of the
Reporting Officer after making necessary
enquiries
to carefully see that Reporting has been
done as per instructions/ guidelines
Disagreement with the report may be stated
specifically
Reviewing Remarks Final
13
TIME SCHEDULE
Distribution of blank CR forms to 31st March
all concerned
Submission of self-appraisal to 15th April
reporting officer by officer to be
reported upon
Submission of report by
reporting officer to reviewing
officer
-where self appraisal by officer
7th May
reported upon is prescribed
-where self appraisal by officer
21st April
reported upon is not prescribed
-where officer reported upon 22nd May
is himself a reporting
officer for subordinates
under him
Report to be completed by 23rd May (for 7th May above), 7th
Reviewing Officer and sent to May (21st April) & 5th June (22nd
Administration Cell May)
14
TIME SCHEDULE
-compliance guidelines
15
TIME SCHEDULE
-compliance guidelines
16