Professional Documents
Culture Documents
Picklist Commercial
Invoice Payment to
Creation
JDE
Creation Vendor
Settlement Process
Vehicle Invoice with Least Manual
Vehicle intervention
Requirement Confirmation
Placement
Communication Submit
POD
Newspage
GRN
Creation
Shortage / Damage
Quantities capture
1
Freight-Out ( Dispatch Process)
JDE/ Dispatch Team Not part of current scope
Sales Truck is SO
Picklist Truck arrives at Invoice
Order loaded/SO Update
Creation Factory/DC Print
Creation Confirmation
Shipment status,
truck details &
Transporter selection time is updated
by OTM
Timeslot Planning
Transporter
Transporter
Tender sent to
accepts Tender in
Transporters
OTM
Freight-Out (Receiving Process Without Newspage)
Customer/Distributor
Email is triggered
Auto-Invoice is
to DB with Qty Shipment is closed
created
details
Transporter
This activity can be done by Transporter This activity can be done by Transporter
transporter/RB/DC/DB transporter/RB/DC/DB uploads POD in
confirms delivery in
depending on countrys depending on countrys
OTM OTM
process process
Transporter enters
shortage/damage quantity
manually in OTM
Freight-Out (Receiving Process With Newspage)
Customer/
Distributor
Proof of delivery
Stock Received in
(POD) printed from
Newspage
Newspage
OTM
Auto-Invoice is
Shipment is closed
created
Transporter
Transporter
uploads POD in
OTM
Freight-Out (Finance)
Payment Payment
Accrual entry Voucher created Completion in
JDE
Is Information
Contract/Shipment on invoice
RB
approved. correct?
YES
NO
NO
Transporter Transporter prints
Transporter Is YES Transporter can
consolidates the OTM generated
reviews the Invoice view updated
Invoices & invoice/own
Invoice OK? payment details
approves invoice
Other Assumptions
One shipment can not contain information for more than one truck
Contract types
Per Truck Basis
Per KG Basis
Per Case Basis
Per KG per KM Basis
Taxes Currently out of scope
Module for Adhoc vehicle requests for lanes/transporters which are not part of contract
is out of scope
These configurations currently cover only road freight
Reverse Logistics from MT/CSD/Distributor to CFA will not be handled in OTM and will
be taken care of separately
There will be no connections between WMS and OTM. No data exchange will take
place between these systems.
Rate Masters are created by Supply team in OTM & approved by Finance team.
Accruals are currently managed by via report. There is no interface for accruals
between JDE & OTM.
No Integration with BASE or any other financial system.
6
Architecture Current & Future State
OTM rbESB (Mulesoft) Newspage
Existing
JDE
Konnect
WIP
To-Be
8
Process Overview India (Freight- In)
ST GRN Payment to
JDE
ST Creation
confirmatio Creation Vendor
nn
Dispatch Plan
SNP
Higher contract
Creation Shipment compliance 3-Way Matching
Optimized plan
Creation Visibility
Update Performa
Shipment Vehicle Vehicle Shipment Freight
OTM
Shipment Invoice
creation Assignment Departs Delivered Settlement
Details Creation
Transporter service
level tracking
Transporter
End to end
data capture to
Vehicle Vehicle
Requirement Invoice drive analytics
Placement Confirmation
Communication
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10
11
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