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Quick Facts

Health & Safety Management

Jane Riley DPodM, MIOSH, MIIRSM


Management of Health & Safety
at Work Regulations 1999

Reg 5 Health & Safety Arrangements

This regulation requires employers to have


effective arrangements in place to cover
health & safety.
Managing Health & Safety
Policy

HSG65
Model Organising

Auditing Planning and


Implementing

Measuring
Performance

Reviewing
Performance
Managing Health & Safety
Policy
Organising
Planning &
Implementing
Measuring Performance
Auditing
Reviewing Performance
Policy
Legal Requirement: Section 2(3) HASAWA 1974
absolute duty to prepare H&S Policy where there are
5 or more employees and to bring it to the attention of
all employees

Content
Statement of Intent should demonstrate management
commitment to health & safety & set clear aims and
objectives to be achieved. Minimum aim should be
legal compliance.
Policy
Organisation Should identify health & safety
responsibilities at all levels throughout the
organisation. This ensures that the work involved in
achieving the policy objectives can be delegated to
appropriate levels and creates an effective reporting
structure.
Arrangements This section should contain the
arrangements to ensure that the policy can be
implemented effectively. Consists of detailed
procedures and systems on specific areas e.g.
manual handling, emergency procedures etc.
Organising for Health & Safety
This should be directed towards creating a
framework for ensuring the achievement of
H&S goals set by the policy. It should address

Control
Communication
Co-operation
Competence
Organising for Health & Safety
Organising for H&S should aim to ensure that
employees are empowered and competent to
make an effective contribution to H&S, and
that there are adequate communication
systems in place. There should be effective
consultation on H&S.
The aim is to motivate employees to work
safely & to protect their health, rather than to
just avoid accidents.
Planning & Implementing
Efforts are directed towards planning & implementing
action to achieve the policy objectives
Through appropriate delegation & involvement, risks
are identified, assessed, prioritised for action,
eliminated & controlled
Where possible, risks are eliminated through
appropriate selection & design of the workplace,
equipment & processes (Principles of Prevention &
Control)
Risk reduction is achieved through implementing
physical controls first, before controls which rely on
people (Controls Hierarchy)
Measuring Performance
Involves measuring performance against pre-set
standards to establish where improvements are
required.
Active monitoring used to assess whether the H&S
management system is working properly, and to
identify any corrective action required, before losses
occur. E.g. H&S Inspections, tours, surveys,
sampling, audit.
Reactive monitoring examines loss data to identify
the causes of poor performance which can then be
used to plan corrective action required
Auditing Performance
Used to systematically examine the whole
H&S management system, to establish its
effectiveness
Should be independent & take place at
planned intervals
Aims to assess the adequacy of
Management arrangements
Risk control systems
Workplace control measures
Reviewing Performance
Examines all the information gained from monitoring
& auditing activities
Aim is to ensure that all parts of the H&S
management system are working effectively and that
the objectives of the policy are being achieved
The results can be used to modify the policy
objectives to ensure continuous improvement
Review can take place against internal standards or
performance indicators, and external performance
indicators (benchmarking)