Professional Documents
Culture Documents
Department of Education
BUREAU OF EDUCATION ASSESSMENT
2016
3
The Testing Staff at the Division Level
Division Level SDS*
DTC PSS
School Level
Room Supervisors
Coming
from
other
schools
RE 1 RE 2 RE 3 RE 4 RE n
16
Assignment of Room Supervisors:
1. The RS must come from another school
other than those schools where REs shall be
assigned.
2. The number of RSs assigned in a testing
center will depend on the number of
examinees in a testing room.
19
Orientation at the Division Level
This primarily aims to orient all the testing staff in the
NAT administration. However, due to budgetary
constraints only one representative per school is
authorized to attend - either the SH or the STC.
The school representative is required to attend the
orientation. Sanctions should be meted out for non-
attendance.
A mechanism should be devised to ensure all testing
staff are properly oriented; one of which is preparing all
the teaching force in the school by the SH/STC to serve
as REs so that in case of shortage in other testing
centers they can be sent to act as REs.
20
The Enrolment Data, School ID and
Learner Reference Number
21
Guidelines in the Preparation and Submission
of Enrolment Data (NAT & NCAE)
1. DTCs are instructed to submit the NAT enrolment data during
the NCAE national conference.
2. Data must be prepared as of July 1 of the current school
year in soft (CD) and hard (printed) copies for EACH grade /
year level: Grade 3, Grade 6, Grade 9 and Grade 10.
3. Using the EXCEL format, tabulate the data in a matrix found
below:
Enrolment Data for the Elementary /Secondary Level
Region Division City / Region Division Legislative School School School School
Municipa Code Code District Type ID Name Year
lity (Public
Grade /
or
Year
Private)
Level
22
Guidelines in the Preparation and Submission of
Enrolment Data (continuation)
23
Guidelines in the Preparation and Submission of
Enrolment Data (continuation)
8. Separate the enrolment data from regular Kto12 ONLY
for secondary schools with Technical-Vocational
Education (TVE), Science and Technology, Engineering
and Mathematics (STEM)/Engineering and Science
Education Program (ESEP), Special Program for the
Arts (SPA) and Open High School Program (OHSP).
27
4. What School ID should be used in the cases
below?
28
Discrepancy in the School ID (NAT and NCAE)
(School Header vs. EBEIS)
29
Special Group of Examinees in the NAT
1. Allot a separate testing room for the special group of
examinees from the regular ones as indicated in the
submitted enrolment data (as the case may be) listed
below:
30
Note: This is for public schools only.
Special Group of Examinees in the NAT
2. Examinees must be alphabetically arranged (Males then
Females) in Form 1 and Form 2.
ETRE Label:
SSC / TVE / ESEP or STEM / SPA / OHSP
32
Guidelines on the Use of
Learner Reference Number (LRN)
1. Use the LRN provided by the Office of the
Planning Service, DepED Central Office.
34
Pre-Test Guidelines
Concern Guidelines
Distribution of 1. Early in the morning of exam day in nearby schools
TMs 2. A day before the test to far schools or even earlier to far flung schools
3. DTC issues the Oath of Confidentiality to each SH
Information To Examinees:
Dissemination 1. Inform the examinees to bring pencils (lead#2) on exam day.
2. Inform the students taking NAT-10 to bring snacks/lunch on exam day.
They are not allowed to leave the campus.
3. Inform the examinees that they should know the curriculum / program
they belong to (BEC, ESEP/STEM, TVE, SPA and OHSP)
4. Inform the examinees to have a copy of their ratings in the third grading
period: Math, English, Science, Filipino and HeKaSi/Araling
Panlipunan.
5. Advise the examinees to have a copy of their LRN.
6. The coverage of NAT Y-10 includes the core subjects and the Critical
Thinking Skills Test.
7. Only the Grade 6 examinees are issued with individual CORs.
Hence, their ASs are provided with Examinee Stubs.
35
Concern Guidelines
Information To Schools:
Dissemination 1. The list of examinees must be alphabetically arranged in the
whole school. All males first then females.
2. Each listed examinee should have his/her corresponding LRN.
3. Inclusion Policies
a. Examinees with Hearing Impairment (HI) may take the test
and may be included in the regular testing room
4. Non-testing officials are not allowed to stay in the vicinity of
the testing rooms.
Preparation of 1. Well lighted and conducive for testing.
Classrooms 2. For Grade 6 and Grade 10, 30 armchairs should be provided.
3. The arrangement of the seats must be well-spaced & spread
out; first and last rows should be close to the walls.
36
Concern Guidelines
Merging of 1. In case there are five or less examinees in excess in a large testing
Excess center, they can be integrated in the last five rooms, each
Examinees accommodating an examinee. The examinee will be the last in the
and list/seat plan. Customize Forms 1 and 2 in order to include the
Testing additional examinee. Add another box/space in the forms.
Centers 2. Examinees from small-size private schools can be merged and tested
in one testing center in a city or in a municipality. A Master Teacher
shall be assigned as the CE.
3. There should be separate C/ETREs for each school in case there is
merging of small size schools into one testing center.
4. In case merging with other small testing center is not possible, e.g.
35 registrants only, all examinees maybe accommodated in one
testing room. Another set of Forms 1 and 2 will be used for the 5
examinees.
5. No integration of excess examinees will be done if there are enough
testing rooms and room examiners (coming from other schools) to
serve in the testing center.
37
Concern Guidelines
On Checking the 1. Countercheck the identity of each examinee through his/her
Identity of the School ID.
Examinee 2. If ID is not available, ask the examinee to present a notebook
or any personal belonging bearing his/her name.
3. In the absence of # 1 and # 2 identification proof, any
students inside the testing room to attest his/her identity.
38
Board Work : NAT Grade 6
Time Started Time to End
General Directions
& Sample Items 5 mins __________
Note: There is only one TB for Filipino, Mathematics, English, Science, Araling Panlipunan and
40 Critical Thinking Skills
Filling Out the Scannable School
Header (SSH)
1. Data must be prepared by the STC days ahead before
exam day.
2. Transcribe the data in the SSH using a PENCIL (lead# 2)
during exam day.
3. Every variable is labeled with S if a school concern
and G/Y if a grade/year concern.
4. There are variables specific only for private schools
(such as GASTPE) and for the public schools (CFSS,
etc.)
5. GASTPE grantees must be properly identified by year
41 level and type of grant (EVS or ECS).
Filling Out the SSH
6. Observe the place values in filling in boxes requiring
nominal data. The right most box is for ones followed by
tens, hundreds and thousands. Empty boxes have to be
filled in with zeroes.
43
Pretest : Entrance and Seating Arrangement
LAPG - Grade 3: NAT Grade 6 and Grade 10:
20 examinees in a room 30 examinees in a room
Seats are 4 rows of 5 Seats are 6 rows of 5
Note: No other persons should be allowed in the premises of the Examination Rooms
44
except the testing staff and authorized monitors.
Pretest : Distributing and Checking the TBs and ASs
1. TBs and ASs must be distributed correspondingly
by Serial Number based on the Seat Plan. Hence,
TMs of absentees must remain in the plastic bag
under the custody of the RE.
2. Distribute TMs from right to left and from lowest
serial number.
3. Check page by page.
4. Place defective/unused TB and AS, if any, in the
plastic bag.
45
Pretest : Distributing and Checking the TBs and ASs
5. Check and double check if all examinees have
shaded the correct circles pertaining to the NAME
GRID and all the necessary information about the
examinee.
6. Remind examinees to use eraser for pencils. Tape
or liquid erasers are NOT allowed.
7. No examinees should start accomplishing the
NAME GRID unless they have shown their pencils.
8. Do not start the Test Proper unless each examinee
has properly shaded the NAME GRID.
46
Test Proper
1. Read verbatim the information in boxed portions
of the handbook. Do NOT translate in local
language/dialect.
2. Always record the time started and the time when
clustered subject tests will end.
3. Do NOT add nor subtract minutes in the time
allocated.
4. Accomplish the Seat Plan while the examinees are
answering the EDQ.
5. Accomplish Form 7 while test is in progress.
6. Closely supervise the examinees in accomplishing
the AS so that reliable data can be generated.
47
Post Test
1. Give five (5) minutes to inspect and
clean the ASs.
49
Post Test : Contents of ETRE
1. Report on time test started and ended by cluster
of subjects (Board Work on Actual Time Record)
2. Used ASs placed in original plastic bag
3. Form 1 and Form 2
4. Form 7
Oath of Confidentiality
Form 1 List of Actual Examinees
Form 2 Seat Plan
Form 3 Test Materials Accounting Form
Form 4 Chief Examiners Report Form
Form 5 Test Booklet Quantity and Completeness Verification Sheet
Form 6 Answer Sheet Quantity and Completeness Verification Sheet
53
Form 7 Room Examiners Test Administration Evaluation Report
Oath of Confidentiality
As part of the testing staff nationwide, tasked to receive, administer
and retrieve the Test Materials for the National Achievement Test (NAT), I
hereby solemnly swear that I will strictly observe security measures to
maintain the confidentiality of said materials.
________________________ ________________________
Printed Name and Signature Printed Name and Signature
____________________ ____________________
Date Date
54
The Generic Forms
Form 1
55
Form 2
57
Form 4 Post Test
Describe the procedure adopted by the Examiner in the retrieval of test Evident Not Evident
booklets and Answer Sheets
1. Examiners required each examinee to insert first the Answer Sheet in the test
booklet before he/she submits to the examiner ...................................................... .................... .
2. Examiners checked the number of test booklets and Answer Sheets before
he/she dismisses the examinees . .................... .
3. Examiners arranged the TBs and ASs according to serial numbers .
4. Examiners placed the used Answer Sheets in original plastic bags. .
5. Examiners sealed the ETRE while still inside the examination room .. .
E. Specify the problem(s) encountered, solution(s) you gave and recommend measures to
improve the conduct of future national test.
Problem 1: ___________________________________________________________________________
______________________________________________________________________________________
Solution/s made: ______________________________________________________________________
______________________________________________________________________________________
Recommendation/s: ___________________________________________________________________
______________________________________________________________________________________
Problem 2: ___________________________________________________________________________
______________________________________________________________________________________
Solution/s made: ______________________________________________________________________
______________________________________________________________________________________
Recommendation/s: ___________________________________________________________________
______________________________________________________________________________________
Problem 3: ___________________________________________________________________________
______________________________________________________________________________________
Solution/s made: ______________________________________________________________________
______________________________________________________________________________________
Recommendation/s: ___________________________________________________________________
______________________________________________________________________________________
Problem 4: ___________________________________________________________________________
______________________________________________________________________________________
Solution/s made: ______________________________________________________________________
______________________________________________________________________________________
Recommendation/s: ___________________________________________________________________
______________________________________________________________________________________
_______________________________ _________________________________
Name of the Chief Examiner Name of the Monitor (NETRC Rep.)
(Signature over Printed Name) (Signature over Printed Name)
________________________________ __________________________
School Designation/Position
_________________________
58 Designation/Position
Forms 5 and 6
59
Form 7 This will suffice the narrative report of the RE
60
Room Examiners Transmittal Report Envelope
61
Chief Examiners Transmittal Report Envelope
62
On Photocopied Answer Sheets
In case there will be a shortage of Answer Sheets (ASs) in
one testing center, Scannable Answer Sheets (SASs)
may be photocopied.
The photocopied ASs SHOULD BE PLACED INSIDE THE
RESPECTIVE ETRE corresponding with the list of actual
examinees in Forms 1 and 2.
No Examinee Number should be written in Form 2 (Seat
Plan) for the examinees with photocopied ASs. Instead,
indicate in the blank (Photocopied).
Sample:
Name Kristina M. Dela Cruz
TB No. 016657
63
On Photocopied Answer Sheets
67
NATIONAL ACHIEVEMENT TEST FOR GRADE SIX (G6)
ADDRESS OF SCHOOL
SCHOOL ID
NUMBER OF ACTUAL EXAMINEES
REG DIV WHEN WAS YOUR
(G6)
SCHOOL
1 A MALE FEMALE
2 B 0 0
ESTABLISHED?
3 C 1 1
4A D1 2 2 0 0 0 0 0 0 0 0 0 0 0 0 0 0
4B D2 3 1 1 1 1 1 1 1 1 1 1 1 1 1 1
5 E 4 2 2 2 2 2 2 2 2 2 2 2 2 2 2
6 F 5 3 3 3 3 3 3 3 3 3 3 3 3 3 3
7 G 6 4 4 4 4 4 4 4 4 4 4 4 4 4 4
8 H 7 5 5 5 5 5 5 5 5 5 5 5 5 5 5
9 I 8 6 6 6 6 6 6 6 6 6 6 6 6 6 6
10 J 9 7 7 7 7 7 7 7 7 7 7 7 7 7 7
11 K 8 8 8 8 8 8 8 8 8 8 8 8 8 8
12 L 9 9 9 9 9 9 9 9 9 9 9 9 9 9
NCR M
CAR N SCHOOL LOCATION
ARM M P WITHIN THE CITY PROPER OUTSIDE THE TOWN PROPER COASTAL AREA
CARAGA R OUTSIDE THE CITY PROPER HINTERLAND ON AN ISLET
WITHIN THE TOWN PROPER
IS THE SCHOOL SUPPORTED/SPONSORED BY IS YOUR SCHOOL CLASSIFIED AS (Y FOR YES; N FOR NO)
LOCAL GOVERNMENT Y N ALIVE Y N ANNEX SCHOOL
NON-GOVERNMENT ORG. Y N TEEP Y N WITH SPECIAL SCIENCE CURRICULUM
PRIVATE COMPANIES Y N CHILD-FRIENDLY (PUBLIC) Y N WITH MOTHER TONGUE INSTRUCTION
INDIVIDUAL DONOR Y N STRIVE Y N WITH SPED CLASSES
If your School is Multigrade, how many teachers are there? Shade the column that applies.
69
Test Results Dissemination
70
Test Results Dissemination
1. No hardcopy will be provided to all Division Offices. This in line
with the DepEd Secretarys mandate to utilize ICT in education.
2. Explore the BEA website to avail of the test results.
3. Schools can only log in by using their own School ID as
Username and Password.
Example: Username: 702406
Password: 702406
4. The results will be posted for six (6) months only.
5. Secure soft copy of the results, which is convertible to Excel
file, from the Website.
Log In Page:
71 http://netrc.sysportal.net/signin.aspx
The Forwarder of Test Materials
72
Dealing with the Forwarder of TMs
1. Exact addresses of Division Offices or drop-off points
should be provided to BEA to be turned over to the
Forwarder.
4.2 The next division to receive the TMs from the Forwarder
should be alerted by the Division immediately after
receiving its TMs while informing also the Forwarder that
the next division to receive has been alerted already.
Division: ____________________
3. Were there problems encountered in the 3. Was the schedule of the Forwarder in
release of test materials? retrieval of test materials followed?
Yes _____ No _____ Yes _____ No _____
If no, what was the reason?
________________________________________
4. If yes, Please cite them: ________________ 4. How many days were the TMs in the
_______________________________________ division ready for retrieval by the Forwarder?
__________________________________________
5. In the delivery of TMs, how would you 5. Was the forwarder informed beforehand that
rate the Forwarder in a scale of 1-5 the TMs are ready for pick up?
where 5 is the highest? _______________ Yes _____ No _____
76
Utilization of the Certificate of Ratings
(COR)
The utilization of the COR is stipulated
in the following issuances:
77
Practices in Some Divisions Relative
to the Utilization of the COR
1. Attach the COR in the Form 137 in Grade 6 as
part of the students credentials prior to
enrolment.
78
Refusal of State Univ./Colleges
(SUCs) to Take National Exams
Send a communication to BEA
regarding SUCs which refused the
administration of national exams
(NCAE, NAT, etc.).