Professional Documents
Culture Documents
Nick Kinnie
1
Objectives
To recall why performance management is
important in theory and practice
To understand the purpose and nature of the
appraisal interview in the performance
management process
To examine the different approaches and styles
of appraisal interviews
To give an opportunity to gain experience in the
practical aspects of appraisal interviewing
2
Performance Management and
Appraisal interviewing
Introduction recall the uses, objectives and
problems of Performance Management
Performance appraisal - what is appraised?
Appraisal interviewing - styles, structure and
skills
Interviewing practice - some guidelines
Summing up
3
Introduction
Performance Management
has a critical role to play in organisational
performance
is widespread (found in nine out of ten firms)
is vital to all employees
is increasingly carried out by line managers
is one of the most difficult tasks managers have to
carry out
4
What do we mean by
performance management?
the policies, procedures and practices that focus on employee
performance as a means of fulfilling organisational goals and
objectives
5
Performance Management:
why is it used?
Key role in linking the goals of the organisation
to the individual (vertical integration)
Gives a synergy with other HR practices eg
reward systems (horizontal integration)
Seeking to improve performance at an
organisational and individual level
Ritualistic aspects
6
How does a performance management
system look?
Organisational
objectives
Departmental/team
objectives
Individual
competencies
Setting of
performance standards
Career
Development Reward
planning
7
Objectives of Performance
Management Systems
Set objectives and review performance
against objectives/standards
Personal development: identify training
and development needs and potential
Linking team and organisational
objectives
9
Conflicting aims
Organization Individual
Seeking the Seeking valid
development of performance
individuals through feedback for
coaching development
Seeking information
on which to base
reward and promotion Seeking rewards
decisions and promotion
= conflict
10
Performance Appraisal: What is
appraised?
Non-criteria or evidence based personal
evaluation
Selection Presentation
Attitude survey Lecture
Health screening Briefing
Joint problem solving Conflict resolution
Appraisal Negotiation
Counselling Arbitration
Discipline 12
Torrington et al (2005: 71)
Performance Appraisal:
interviewing styles
Tell and sell: appraiser acts as a judge tells
the appraisee the result and how to improve
13
Performance Appraisal:
interview structure
Preparation
Both parties need to prepare
Appraiser: What style to adopt? gather the evidence
from all parties
Appraisee: self assessment
Structure
Purpose and rapport agree purpose and structure
Factual review of the known facts
14
Appraisee views comments on the last time period
(gone well/what could be improved/likes and
dislikes)
15
Performance appraisal:
interviewing skills
Ask the right questions: open, probing, follow up
and reflective
Engage in active, careful listening to all forms of
communication
Provide feedback based on evidence and
examples
Avoid: a focus on failure, control by the
appraiser, ends with disagreement
(CIPD Performance Appraisal Fact Sheet at cipd.co.uk)
16
Ideally an appraisal meeting is
where
Appraisees do most of the talking
Appraisers listen actively and provide feedback
Scope for reflection and analysis an exchange of
views
Performance is analysed not personalities
Whole period is reviewed not just isolated incidents
evidence based
Achievement is recognised and reinforced
Identify areas for improvement set agree objectives
Ends positively with agreed action plans to improve
performance
(CIPD Performance Appraisal Fact Sheet at cipd.co.uk)
17
Summing up
Key strategic and individual role of performance
management new developments
18
Features of Performance
Management Systems
% use % effective
Twice yearly 27 38
360 degree 14 20
Continuous 14 20
Subordinate 11 17
Rolling 10 21
Peer 8 12
Competence related 7 11
Team 6 10
Contribution 4 6
Team pay 3 5