Oracle HRMS-

Work Structure

Prepared
By
Ashok Pattanayak
 Content
Day-1
• Work Structures Overview
• Key Flexfield
• Business Group
• Location
Day-2
• Organization
• Job
• Position
• Hierarchies
• Question and Answer
 Work Structures Overview
• This topic provides an overview of the components of work
structures and how to represent your enterprise and
employer structures using Oracle HRMS.

• Work Structures provides the framework in which you place

people.
It includes:-

• Enterprise and employer structures such as business

groups, organizations and legal entities

• Work roles for employees such as Jobs and Positions.

• Reporting Structures such as Organization hierarchy and

Position Hierarchy.
 Key Flexfields

Overview
• You must define the key flexfields before you create
the business group. Key flexfields are user defined
flexfields that enable you to represent the unique
structure of business entities such as jobs, positions,
grades and etc. in your enterprise.

Key Flexfields in Oracle HRMS:

• Job Flexfield
• Position Flexfield
• Grade Flexfield
• Competency Flexfield
• People Group Flexfield
• Cost Allocation Flexfield
 Flexfield

• You can define one key flexfield

structure for each six key flexfields,
which require to create a BG.
Individual structure
XX Flexfield can be a

combination of segment values.

Segment 1 Segment 2

Value Set Value Set

 Points to Consider
Plan the Number of Segment
structure Segments Values

Consider Future Consider

Changes Validation

Segment Naming
Size Conventions
Standard Features of Key Flexfields

Grade Key Flexfield

Name MGMT
Up to 30
Title Executive One key
segments
structure
Level 2

Grade MGMT.Executive.2

Unique key
 Business Group In Oracle HRMS

• An organization with classification as

a Business Group defines a complete
set of employment structure for
operations and processing Linked
with HR data.

Example:-Single company, or in
large enterprises, to a holding of
several company.
 Define Business Group

Default BG
• ‘Setup Business Group’ available with installation of
application.
• This is for users of Oracle Applications who do not
intend to use HRMS.

Create BG
• You should define a new Business Group with your
own choice of information.
• After creation of BG, by default all employees receive
an assignment at login to application.

Navigation:- Work Structures > Organization >

Description
Single or Multiple Business Groups

Oracle HRMS provides legislative support for HR and payroll

associated with a business group

If you operate in many countries you might want to define a

different business group for each country
• Different job and grade definitions
• Different compensation policies
• Different languages for all information
Share Information Using User Profile

Share Information Set up Hierarchies

HR:Cross Business Group

user profile

Relationships
Reporting Lines
Between People
 Points to Consider

• By using default Responsibility create new organization with

classification of ‘Business Group’

• Setup Business Group with require information like:-

Short name
Person number generation
Flexfield structure
Legislation
Currency

Active the Business Group by setup of Profile, Responsibility and

User.
 Location

• Define locations for each physical site as a valid address of

organization within your enterprise and outside your enterprise
but have business connections with your enterprise.

• Define locations for internal and external organizations like:-

Legal employer, Tax authorities, insurance etc.

• You can also close down a location when your business no longer
requires it.

Navigation:- Work Structures > Location

 Overview

Physical
Location
Work sites Internal and
external addresses

Valid addresses

Organization Locations
 Closing of Location

• An enterprise may no longer require a

specific location for business reasons. In
such a case, you can enter an inactive date
to prevent users from selecting a location
for organizations, positions or assignments.

• You can delete locations, only if they have

never been referenced elsewhere. However,
typically you would make them inactive.
 Organization

An enterprise can have several departments, and divisions.

These organizations:
• An organization within the business group represent the
operational groups in which people work.

• Are both internal such as departments and divisions or

external to your enterprise such as suppliers, benefit
carriers.

• Are linked in hierarchies to show reporting groups and for

security definitions.

• Are shared with other Oracle applications.

 Organization Classifications

Internal Organization
External Classification

Business Group
GRE/Legal entity Training Provider
HR Organization Benefits Carrier
 Organization Classifications

• Every organization has a definite purpose and

function. For example, the HR organization is involved
in managing employees.

• In Oracle HRMS, you define the purpose and function

of an organization using the predefined organization
classifications.

• You can define an organization with multiple

classifications. The classification enables you to enter
additional information for an organization.

Note: Implementers can define additional

classifications to meet a country’s statutory
requirements.
 Additional Organization Information

You can record additional organization

information that is important to your
enterprise.
For example, for an organization classified as:

• Business group, you can record information

such as budget value defaults, work day,
recruitment, payslip, and self-service
preference information.

• HR Organization, you can record information

such as reporting, costing, parent organization
information, and work day defaults.
 Job

• In Oracle HRMS, jobs are generic roles

within a business group. They are
independent of any single organization
and exist for all organizations. For
example, the jobs Manager and
Consultant could occur in many
organizations.

• You define your own job structure and

then enter details for each job in your
enterprise.
 Job Structure

• You define your own job structure as

a key flexfield. The job you define is
a combination of the segment
values. Using the key flexfields, you
determine the number of segments
in your job name and the valid
values for each segment. You can
determine exactly what information
to hold and how it must be entered.
 Jobs

Generic Required Independent of

roles organizations

Supplementary Common to
roles organizations

Job

More specific if positions are not used

 Job Structure
Director
Training Manager

Job name can be Analyst

a title only

Job Title Director of Finance

Job Type Director
Job name can be
a title and a job
type

Job Director of Finance.Director

 Position

• Position is a specific role, or function,

that exists in one organization.
Position definition includes Job and
Organization. Using Positions
simplifies assignments by connecting
and populating organization, job and
location. Each position is unique to
an organization.
 Positions
Specific occurrence Unique within an
of one job organization

Shared with other Optional

applications
Position

Position Hierarchies Linked to Organization,

for security Job and Location
 Examples of Positions

Every position in the enterprise is unique.

If every region has a Vice President, you must set up a unique
position name for each VP.
•Use VP as the job definition for each position
•Use job to define shared information

Org Org
Job

Northern Region VP Southern Region

VP Sales North VP Southern Sales

Positions
 Position Structure
Position name Training Manager
can be a title
only Secretary to the Training Manager

Position Title Training Manager

Position name
can be a title, Position Number 0200
number, and type
Position Type Full Time (F/T)

Position Training Manager.0200.F/T

 Additional Information for Jobs and Positions

Oracle HRMS enables you to hold additional types of

information for both jobs and positions.
You can record predefined types of information such as:
• Valid grades
• Work Choices
• Competence
• Skill Requirements
• You can also record unlimited amount of information
using the Extra Information Types. For example, you
could set up fields to record the health and safety
requirements of a position, or its suitability for job
share.
 Changing of Job and Positions

• You can make a job or position

unavailable for use. For a job you can
enter an end date beyond which the job
will be unavailable and for a position
you must select the hiring status of
either Frozen or Eliminated.

• You can change the Status of a

position. However, you cannot change a
position if its hiring status is Eliminated
or Deleted.
 Organization Hierarchy
To establish the reporting lines of all organizations within an
enterprises.

• Determine the top organization of the hierarchy.

• Build the hierarchy by placing the lower level organizations.

 Organization Hierarchy

AB Shoes Inc.
Single Establishment
Hierarchy GRE, Reporting
Establishment

AB Shoes East AB Shoes West

HR Org HR Org

HR Org HR Org HR Org

Organization Hierarchy For Multi-establishment

AB Shoes Inc.
Multi-establishment GRE
Hierarchy

AB Shoes East AB Shoes West

Reporting Reporting
Establishment Establishment

HR Org HR Org
HR Org
 Position Hierarchy

 Define position hierarchies to show

the detailed line management reporting
in each organization or throughout
the enterprise.

In a hierarchy each position has

one parent.
You can set up a primary hierarchy
and multiple secondary hierarchies.
 Position Hierarchy - Example

Chief Executive Officer

Vice President-HR Vice President-Fin Vice President-Audit Vice President-IT

HR Manager- HR Manager-
Project Manager-IT
Recruitment Service Delivery

Executive-
Executive-SD TL-PR1 TL-PR2
Recruitment
 Work Structures Conclusion
This presentation covered topic:
– Set up key flexfields for the business
group
– Create business groups, locations, and
organizations.
– Define and change of jobs and positions.
– Organization and Position hierarchies.
Thank You