Job Description Of Employees And Its Design

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Presented By:
Shrey Kanungo
Hr-Intern,RBU-Ratlam
Balaji Institute of Modern Management,Pune
6/11/2018
  To Identify and Correct the shortcomings of present Job Description.
 To make the present set Job Descriptions more clear and simple to
understand.
 To update the present Job Description, If required.

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 A job description is an internal document that clearly states the essential job
requirements, job duties, job responsibilities, and skills required to perform a
specific role. A more detailed job description will cover how success is measured in
the role so it can be used during performance evaluations.

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EMPLOYEE’S PERSPECTIVE
 Helps applicant to determine
whether the role is in line with their
skill set and whether it is a job they
actually want to do.
EMPLOYER’S PERSPECTIVE
 Ensures that the applications
received for the position closely
match the needs of the role itself.
 It helps HR departments and external
recruiters to streamline the selection
process and receive a high
concentration of candidates who are
suitable for interview or further
selection.
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 Support of Mr. Amit Sharma (HR RBU-RATLAM ),in providing me with relevant data.

 Focused Group Discussion with the employees.

 Interviews with employees of the company.

 Observing the employees during their working hours.

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 Position and Designation
 Grade
 Place
 Function and Sub-Function
 Span of Control
 Reporting To
 Job Purpose
 Accountability
 Key Result Area
 Key Performance Indicator
 Challenges
 Stakeholders
 Knowledge ,Skills and Functional
competencies

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Short-Comings Of Current J.D

 Employees are not fully aware of their J.D’s.

 Sub-function of department to clearly mentioned.
 Measure of Level of Competencies not clear.(EXPERT)
 In some J.D, roles that report directly to not clearly mentioned.
 Regional Languages must be mentioned.
 KRA and KPI are not clearly stated and measured.
 Organizational Structure not clear to the employees and is debatable.
 Overlapping functionalities of some employees.

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 Hiring the right person for the right job ,becomes difficult.

 It becomes very difficult for an employee to know what is expected of him and for a manager
to provide an accurate and effective appraisal.
 Improper delegation of work.

 Team work may go haywire.

 Affect the performance of employees.

 It becomes difficult to know, how to train and develop employees.

 Employee may feel demotivated.

 Redundant workload.

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