Introduction to HRIS

■ MIS/Technical Review
■ What is an HRIS/HRMS?
■ Introduce the SDLC

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Data vs Information
■ Data - “Just the facts” >>raw facts

■ Information - data that has been

transformed into a more useful or
meaningful form

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Data vs Information
Finance
Justin
Communications
Pujah

Zlotnick Ty

Psychology Shah
Alge
Richardson

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Data vs Information
LastName FirstName Major Favorite_Teacher

Richardson Ty Psychology Alge

Shah Pujah Finance Alge

Zlotnick Justin Communications Alge

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How does data become
information?

Data Transformation Information

Process
What is a “System”
■ A set of elements or components that
are formed and interact to accomplish a
goal (e.g. transform data into
information)

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What is an Information
System?

Input
Processing Output

Feedback Loop
 An HR Example

Input
Processing
Output
(hours worked) (cut paycheck)
(Calc. Net pay)

Feedback Loop
(Is paycheck accurate?)
Evolution of Information
Systems
■ Transaction Processing (e.g payroll)
■ Management Information Systems (e.g.
daily & monthly absenteeism summary)
■ Decision Support Systems (e.g. How
many employees should we hire?)
■ Expert Systems

9
 Any Computer-based Info
Systems (HRIS included)
Consists of...
■ Hardware
■ Software
■ Databases
■ Telecommunication
■ Procedures
■ People

10
GIGO

11
What is a “Human
Resource
InformationSystem”
■ The application of computers to
employee-related record keeping and
reporting, and management decision
making

12
History of HRIS
■ 1950’s - virtually non-existent
■ 1960’s - only a select few
■ 1970’s - greater need
■ 1980’s - HRIS a reality in many orgs
■ 1990’s - Numerous vendors, specialties

13
 Growth of HRMS
HR Software sales Micro PC

$80

$60
Millions

$40

$20

1983 1985 1986 1987 1989 1991

14
Typical HRIS Record
Keeping Requirements
■ Employee information
■ Wage and salary data
■ Review dates
■ Benefits
■ Education and training
■ Attendance
■ Performance data/appraisal results

15
Typical HRIS Reporting
Reqs.
■ Employee profiles/lists
■ Summary reports on employee groups
■ Historical trends in work-related info
■ Person-position comparisons

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HRIS Tracks...

Medical Recruit/
Records Employ
EEO/AAP
Workers
Comp
Payroll
Health & People
Safety
Jobs Positions Benefits
HR
Planning
Emp.
T&D Relations
Comp. Pension
Admin

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Developing an HRIS: A
host of decisions...
■ Fix what we’ve got (Improve current
systems) vs. new system?
■ Make versus Buy?
■ Scope?
■ Goals/Objectives?
■ Strategy

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Developing an HRIS:
System Development Life
Cycle (SDLC)

Planning

Analysis

Design

Implementation

Maintenance

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Phase Containment
■ Identify and address any problems at
their earliest possible step to avoid
costly rework down the road

“Pay a little now, or a lot later!!!”

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Why HRISs Sometimes
Fail
■ Unclear goals/objectives
■ System solves the wrong
problem
■ Improper vendor/product
selection
■ Low user involvement
■ Planning overlooks impact
on clerical procedures
■ Lack of HR/functional
expertise in designing
■ Underestimate conversion
effort
■ Management- unrealistic
expectations
■ Lack of overall plan for
record mgt.
■ Lack of flexibility and
adaptability
■ Misinterpret HR
specifications
■ Poor communication
between HR/IS
■ Inadequate testing
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Why are Carefully
Developed Info Systems
Important to HR?
■ Better safety
■ Better service
■ Competitive Advantage
■ Fewer Errors
■ Greater Accuracy
■ Higher Quality Products
■ Improved Health Care
■ Improved Communication
■ Increased Efficiency
■ Increased Productivity
■ More efficient
administration
■ More opportunities
■ Reduced labor
requirements
■ Reduced costs
■ Superior managerial
decision making
■ Superior control
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Vendor Contacts
Http://www.ihrim.org/market/onlineguide/alphabetical.htm

■ PeopleSoft
■ Oracle HR Applications
■ Ascentis Software - HROffice
■ Eric Systems Inc.
■ Infinium
■ Spectrum

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