Professional Documents
Culture Documents
• Situationer
• Rationale
• Scope/Coverage
• Policy Issuance (Deped Order 4, S. 2014)
DEPARTMENT OF EDUCATION 2
School Data Usage
school
allocation of
resources/policy data
issuances
decision analysis
DEPARTMENT OF EDUCATION 3
I. SITUATIONer
1. Teachers and school heads consume too much time and effort
in preparation of the 36 common forms
2. At the divisions, education supervisors devote at least 4
weeks during the annual (EoSY) checking/review
Table 1: Number of Hours Spent in Preparation of 36 Common Forms
(SY 2011)
Est. Elementary School
High School Forms
number Forms Division
of hours School School Superviso
spent* Teacher Teacher
Head Head rs
Per Day 1.9 hrs 1.5 hrs 1.9 hrs 1.8 hrs
Per 306 hrs 382 hrs 358 hrs 160 hrs
388 hrs
(39 (48 (45 (20
School (49 working
working working working working
Year days)
days) days) days) days)
DEPARTMENT OF EDUCATION 4
I. SITUATIONer
3. July and April are the busiest months
July April
ES: Teacher: 117 Hours ES: Teacher: 141 Hours
15
8 6
10 5
3 3 3 3
3 12 3 3 3 3
5
7 2 2 2 2 8 7
2 6 2 2 6 2 6 2 6
4 3 4 4 3 4 3 4 3
2 2 2 2 2
0 0 0
DEPARTMENT OF EDUCATION 6
I. SITUATIONer
DEPARTMENT OF EDUCATION 7
II. RATIONALE
• To reduce
Number of forms
Number of data elements
Time and effort
Budget
DEPARTMENT OF EDUCATION 8
III. Scope & Limitations
collection, processing
and reporting
procedures
• Standardize Format Modified
School Forms
DEPARTMENT OF EDUCATION 10
Review of School Forms
Phase 1
II. Scope/coverage
The sixteen priority forms were modified according to intent and efficiency
PHASEOUT (Form Code – Form Name) Description MODIFIED (Form Code – Form
“()” = number of data elements Name) “()” = number of data
elements
1. Form 1 - School Register/Daily Attendance/Inventory of Official List of Learners SF 1 School Register (23)
textbooks (24)
2. STS Form 2 - Learner/Family Profile (18) Record of Daily Attendance SF 2 Daily Attendance Record (39)
3. STS Form 4 - Absenteeism and Dropout Profile (27) List of Books Issued to/Returned by SF 3 Books Issued & Returned (18)
4. Form 2- Monthly Report of Attendance (45) with corresponding date
5. Form 3 - Principal Report of Enrolment & Attendance
(81) Monthly & Cummulative Records of SF 4 Monthly Learner Attendance and
6. Master list of Learners (13) Enrollment, Attendance and Movement (51)
7. Inventory of Textbooks (25) Movement of Learner
8. Form 18-E1 - Report on Promotion (Grades I-III) (62) List of Learners that promoted to the SF 5 Report on Promotion and Level of
9. Form 18-E2 - Report on Promotion (Grades IV-VI) (108) next grade level or graduated. Along Proficiency (33)
10. Form 18-A - Report on Promotion for High School (64) with the Final Rating is the level of
11. List of Graduates (12) proficiency
12. Form 20 - Summary Report on Enrolment and Total number of learners promoted per SF 6 Summary Report On Promotion &
Promotion (72) grade level and graduated Level of Proficiency (44)
13. Form 12 – Teacher Status Report (18) Inventory list of School Personnel with SF 7 School Personnel Assignment List &
14. Form 19 – Assignment List of Teachers (22) description of assignment Basic Profile (33)
15. Form 29 – Teacher’s Program (19)
16. Form 31 – Summary Information of Teachers (24)
DEPARTMENT OF EDUCATION 11
SUMMARY OF PHASE 1
• From the modifications, the current sixteen forms were
reduced to seven (7) modified forms.
Table 3: Changes for the Current and Modified Forms
PHASEOUT Modified
Number of forms 16 7
Number of data elements* 634 231
Hours spent by teacher 298 32
Hours spent by school head 120 24
Annual purchasing/printing cost P46.7M Minimal reproduction
cost since common
use supply will be used
(No need to procure)
*Total Data Element is the sum of data elements per form (not the total
number of unique data elements)
Out of the total 634 data elements from 16 forms , 403 were removed due to
redundancy / no longer useful.
The 231 total data elements from 7 Modified forms consist of 126 retained from
current forms and 105 newly created data elements.
DEPARTMENT OF EDUCATION 12
Deped Order No. 4, 2014
4. “...modification or adding new data
III. POLICY
element ....is hereby discouraged.”
1..... “allow all public school teachers 8. “ ..Office of Planning Service (OPS) will
and school heads to focus on the core coordinate and monitor....”
business of curriculum delivery.”
9. “ ...strict compliance.”
DEPARTMENT OF EDUCATION 13
Modified School and ALS
Forms
Phase 2 (2nd Set)
(Deped Order 58, S. 2017)
OUTLINE
• Context/Rationale
• Scope/Coverage
• Policy Issuance (Deped Order 58, S.
2017)
DEPARTMENT OF EDUCATION 15
CONTEXT
• Based on a group which conducted the study on school forms, 36 common
forms were reviewed and from which 16 forms were finalized as a priority for
Phase 1.
• Phase 2 are from remaining 20 General Forms
• Standardize Format
• Streamline Process
• Reduce number of data elements
Time and effort
Budget
DEPARTMENT OF EDUCATION 17
Review of School Forms
Phase 2
II. Scope/coverage
Level New /Simplified Intent/Purpose
Form
Kinder SF 5 K EoSY Assessment Report
Elementary SF 10 ES Permanent Academic Record
Junior High SF10 JHS Permanent Academic Record
School
Senior High SF1 to SF8 Similar to JHS (DO 4, S. 2014) except
School SF 5A (Every End of Semester) and
SF5B (For Grade 12 Completer Only)
All levels SF8 Health and Nutrition
All Levels except SF9 Renaming of Progress Report Card.
Kinder Content and Format should be in
accordance with DO 8, S. 2015
ALS Forms AF 1 to AF 5 New forms replacing MIS 001 and MIS
002
DEPARTMENT OF EDUCATION 18
19
DEPARTMENT OF EDUCATION 20
Important Notes
Applicable to SF10ES, SFJHS and
SF10SHS (renamed from form 137)
• *Only DepEd Official Logo and Seal is
visible
DEPARTMENT OF EDUCATION 22
Important Notes
• May add/adjust list of subjects/learning
areas (special curriculum/program)
•Remark Column is not limited for “Passed
or Failed”. Other significant information
such as Transferred Out/Dropped Out may
also reflect under remark column. (D.O. 8,
2015 & D.O. 36, 2016)
•Remedial Classes Box (D.O. 13, 2018)
•Curriculum issues/clarification – refer to
CID/Curriculum Experts
DEPARTMENT OF EDUCATION 23
Certificate of Transfer
DEPARTMENT OF EDUCATION 24
Important Notes
• For Transferred Out/Moved Out Only
• Signature over printed name by ink of the
Principal and the school’s official seal
• Send Original Copy for Transferred/
Moved Out
• Original Copy will be retained in the
School where the Learner
completed/graduated education level
(Elementary/JHS/SHS).
DEPARTMENT OF EDUCATION 25
SF 10 Procedure of Preparation and
Transfer
DEPARTMENT OF EDUCATION 26
Procedure
A. Preparation and Updating
Class Adviser of Grade 1 and Grade 7 will
prepare one (1) copy of SF10 - ES and SF10
JHS with other supporting documents
Class Adviser of other grade levels will update
using the same/original SF10
Every End of School Year ONLY (not every end of
the quarter)
Kindergarten will only use the ECCD checklist
instead of SF10/Form 137
DEPARTMENT OF EDUCATION 27
Procedure
DEPARTMENT OF EDUCATION 28
SF5K (Kinder)
DEPARTMENT OF EDUCATION 29
School Form 5 for Kinder
• Assessment and corresponding interpretation
to be reflected in SF5 must be in accordance
with the guidelines stipulated in DO 8, S. 2015
Policy Guidelines on Classroom Assessment
for the K to 12 Basic Education Program, and
DO 47, S. 2016 Omnibus Policy on
Kindergarten Education
DEPARTMENT OF EDUCATION 30
New School Forms for SHS
• SFs 1 to 7 same with the SFs of JHS
except for the semestral reporting
• SF 5A will be updated at the end of each
semester.
• SF 5B is for Grade 12, candidate for
graduation only.
DEPARTMENT OF EDUCATION 31
SF5A (SHS)
DEPARTMENT OF EDUCATION 32
SF5A (SHS)
DEPARTMENT OF EDUCATION 33
SF5B (SHS)
DEPARTMENT OF EDUCATION 34
Important Notes
DEPARTMENT OF EDUCATION 35
ALS Modified Forms
• Replaced MIS 001 and MIS 002
• Introduced New Forms
• Simplified Processes
- Schedule of Preparation
- Define Accountability
- LIS Generation
DEPARTMENT OF EDUCATION 36
AF1 (ALS)
DEPARTMENT OF EDUCATION 37
Important Notes
• A list of potential ALS learners
identified during mapping activities
(November-December)
• Mapping/household census
capture data for out of
children/youth and adult.
• May consider to determine
potential learners in locality
DEPARTMENT OF EDUCATION 38
AF2 (ALS)
DEPARTMENT OF EDUCATION 39
Important Notes
DEPARTMENT OF EDUCATION 40
AF3 (ALS)
DEPARTMENT OF EDUCATION 41
Important Notes
• A record of learners who are
officially enrolled in ALS classes
and their individual assessment
status at the end of the program for
the calendar year
• Combination of SF1 and SF 5 in
Formal School. Everyday is
enrolment and Assessment Day
DEPARTMENT OF EDUCATION 42
AF4 (ALS)
DEPARTMENT OF EDUCATION 43
Important Notes
DEPARTMENT OF EDUCATION 44
AF5 (ALS)
DEPARTMENT OF EDUCATION 45
Important Notes
DEPARTMENT OF EDUCATION 46
Special Provisions
• Teacher, School Heads and all concerned
DepEd Personnel must be cautioned against
individual groups that may attempt to sell
electronic or printed copies of these forms as
well as the forms released through DO 4 S.
2014.
DEPARTMENT OF EDUCATION 47
Deped Order No. 58, S. 2017
III. POLICY
Reiterate compliance
to DepEd Order 4, S.
2014 and closing the
gap
Introduces standard
format and content of
Health and Nutrition
Basic Report
DEPARTMENT OF EDUCATION 48
Deped Order No. 58, S. 2017
III. POLICY
Mandatory for all
Public Schools. Highly
encouraged for other
schools
Effective: End of
School Year 2017 - 2018
DEPARTMENT OF EDUCATION 49
Waiver for Temporarily Enrolled
DEPARTMENT OF EDUCATION 50
Use of Enrolment Form
DEPARTMENT OF EDUCATION 51
Modified School Forms
Checking and Adjustment Deped
Order 11, S. 2018
Checking of School Forms
DEPARTMENT OF EDUCATION 53
Paramount Consideration
DEPARTMENT OF EDUCATION 54
LIS-generated School Forms
DEPARTMENT OF EDUCATION 55
DEPARTMENT OF EDUCATION 56
School Forms Checking Study
Phase 3
DEPARTMENT OF EDUCATION 57
School Forms Checking Study
DEPARTMENT OF EDUCATION 58
Sampling/Drawing Lot
Priority Grade Levels
Size of School*
Other Grade Levels
Based on combined
Percentage Estimated Minimum No. of
enrollment in the priority
(which ever is Minimum No. of Classes
grade levels
higher) Classes
DEPARTMENT OF EDUCATION 59
School Forms Checking Report IA
DEPARTMENT OF EDUCATION 60
School Forms Checking Report 2nd part
DEPARTMENT OF EDUCATION 61
School Forms Checking Report IB
DEPARTMENT OF EDUCATION 62
School Forms Checking Report IC
DEPARTMENT OF EDUCATION 63
Important Notes
Pre-checking
During Checking
Post Checking
DEPARTMENT OF EDUCATION 66
DO 11, S. 2018
Policy Highlights
DEPARTMENT OF EDUCATION 67