HRIS NEED ANALYSIS FOR

ALPHA PRIVATE LIMITED

Presentation By:
GROUP 10
PGDM-HR-2009-11
ITM BUSINESS SCHOOL
FLOW OF PRESENTATION
Brief introduction to HRIS

Team Construction

Quality of Information

Problems faced by the company

Modular Construction

Defining Individual needs of each Module

Expectations from the system

Screen Snap
TEAM CONSTRUCTION
 Team Lead: HR Head

 Team Members
 - 1 IT Manager

 - 2 HR Manager

 - 1 Finance Executive
QUALITY OF INFORMATION
 Company: Alfa Private Ltd
 Founded in 1990

 Industry: Telecommunications

 Products: Network Mobile Services

Mobile phones
Internet
 Number of employees: 250

 Manpower outsourcing: Impact Solutions Private Ltd –

450 employees
WHY DO WE NEED TO
INTRODUCE HRIS TO OUR
COMPANY?
5 PROBLEMS FACED DURING FREQUENT
TRANSACTIONS
 Attendance system

 Maintenance of recruitment database

 Maintenance of training data

 High manual dependency in Payroll report generation

 Performance Appraisal and evaluation

MODULAR CONSTRUCTIONS
 Attendance system/ mechanism
 Sourcing and recruitment DB management

 Training data consolidation

 Payroll management

 Performance appraisal and evaluation

ATTENDANCE SYSTEM/ MECHANISM
NEED FOR THE CHANGES REQUIRED
 Manual entry – muster maintenance leading to time
wastage
 Lack of Reliability – vigilance management

 Difficult to maintain the records

BENEFITS
 Computerized management of attendance

 Can check the regularity of employees

 Major help in generating the compensation

 Managing Reward and recognition

ATTENDANCE SYSTEM – REPORTS
REQUIRED
 Attendance Report
 Leave Report

 Individual attendance track record

 Report on Attendance of staff at special occasions

 Absenteeism

 Transfer Report

 LWP Report

 OT Report
ATTENDANCE SYSTEM – ACCESSING
AUTHORITY

IT
HR Head Department

Payroll
Manager
PAYROLL
NEEDS
 Reduce data entry time
 Reduce miscalculations

 Reduce manual efforts

 Increase reliability
BENEFITS
 Reduction in no. of queries and query handling time
 Quick access to pay results for any period

 View, edit individual related data in a single click

 Calculate &/or report for any period of time:

 Earnings
 Deductions

 Create few simple balance periods for which system can

retrieve any values
 Provision of online pay slips
PAYROLL - REPORTS
 Provident Fund Reports
 Professional Tax Reports

 Payroll Statutory Reports

 Employee State Insurance Reports

 I-T report

 Employee Masters

 Payroll Masters

 Salary Details

 Gratuity report

 Loans and advances report

 Salary arrears report

ATTENDANCE SYSTEM – ACCESSING
AUTHORITY

HR Head

Payroll Manager
RECRUITMENT
NEED
 Database for reference
 Reduce loss of information, channelize information

 Maintaining consultants’ records

 Maintaining interview performance records

BENEFITS
RECRUITMENT DB MANAGEMENT -
REPORTS REQUIRED
 Resumes received:
 Names
 Qualifications
 work-ex
 previous industry
 competencies

 Consultants & candidates report:

 Consultant name
 Referred candidate names
 Shortlisted candidates report:
 Name of the vacant post
 No of resumes received for the post
 no of candidates called for interview
 no of candidates shortlisted

 Monthly recruitment report

 Vacant posts
 Candidates interviewed
 Candidates selected
 Candidates rejected
 Candidates waitlisted

 Terminations report: biannually

 Resignations report: biannually
RECRUITMENT– ACCESSING
AUTHORITY
 HR Head
 Recruitment Manager
TRAINING
NEEDS
 Online
 Training Need Identification

 Availability of Training Modules

 Availability Training Calendar

 Correlation with performance improvement & training

 Alignment with the compensation & appraisal

(R & R)
BENEFITS
 Help in making strategic decisions
 Alignment with the overall performance

 Succession planning & Career path planning

 Less Documentation

 Time efficiency
TRAINING DB MANAGEMENT –
REPORTS REQUIRED
 Trainings conducted

 Training feedback report

 Training evaluation

 Trainer feedback
TRAINING – ACCESSING AUTHORITY
 HR Head
 HR Training Manager
PERFORMANCE APPRAISAL AND
EVALUATION
NEEDS
 Make the process:
 Timely
 Quick
 Efficient

 Reduction of paper work

 Better maintenance of records
BENEFITS
 Ability to set up dates, reminders and deadlines for the
performance appraisal form filling
 Ease of decision making

 Training needs can be identified

 Data consolidation for annual reward and recognition

REPORTS
 Half yearly and Annual performance reports
 Project performance report (Group and individual)

 Training need Identification report

 Annual reward and recognition report

PERFORMANCE APPRAISAL SYSTEM –
ACCESSING AUTHORITY
 Head HR
 HR Manager

 Employees
EXPECTATIONS FROM THE SYSTEM
 Flexible
 Training HR staff for complete understanding & usage of
the system
 Data Handling capacity

 User friendliness

 Time required to handle the system should be less

 Results and improvements

SCREEN SNAP
 MASTER MENU
 MODULE MENU

 MODULE REPORT
SCREEN SNAP FOR RECRUITMENT
MODULE
 MASTER MENU
 Division

 Zone

 Branch

 Employee Code and Name

 RECRUITMENT SUB – MENU

 Recruitment Campaign

 Candidate’s Details

 Salary Templates

 Appointment details

 REPORTS
THANK YOU