LA VERNE

ACADEMY
INC.
DRIO • MAGTUBO • RENDON • VERA
 LA VERNE ACADEMY INC.
“Educating the Mind, Transforming the Heart, Nurturing the
Spirit and Strengthening the Physique.”

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COMPANY PROFILE
• Non–sectarian private institution

• Address: Blk 29 Lot 20-23 P1,

Golden City Subdivision, Golden
City Subdivision, Imus City, Cavite,
Philippines

• Founded in June 1994

• Founder: Pazramer Fiedacan

Fadrilan and Lucille Recayo
Fadrilan
 PHILOSOPHY
God is the origin of man and man is a substantial union of body and soul. He
is endowed with intellect which make him capable of knowing and choosing
what is good, loving the good and sharing the good.

MISSION
La Verne Academy, Inc. commits itself for the total transformation
of the young through education of the heart, spirit and physique.

Vision
La Verne Academy, Inc. prides itself on producing graduates who
are value-laden, intellectually competent, spiritually upright and
physically sound. 4
CORE VALUES GOALS AND
• Compassion OBJECTIVES
• For the Institution
• Excellence
• For
the Teachers
• Stewardship
and Staffs
• Reverence
• For the Lavernians

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 HISTORY
1994 1996 1997 1998

• Rise of Primary Renamed as La

• The power Department
• • Got its
couple had to Verne Academy Government
conduct house • Purchased Permit to operate
adjacent lot for
• In June of same
to house survey year, grade three complete
grades one and
was opened Elementary
• The problem of two
Course
looking for the • Pre-elementary
site ended when Department was
they finally got granted the much-
their house yearned
extended. Government
Recognition
 CONT.
2000 2002 2005 2006
• Granted First batch of
• LVA • Much-awaited •
Government
prouconferred Government High School
Recognition for its
diploma of Elementary Course Recognition students jubilantly
completion to its finally came received their
first batch of • birth of its High diploma of
School Department
grade 6 graduation
graduates • Became non-stock
composed of 12 non-profit
pupils corporation
• New Name: La
Verne Academy,
Inc.
SERVICES
Courses Offered
Pre-school: Ages 3-5
(K-061 s. 1996)
Elementary
(E- 034 s. 2001)
Junior High School
(HS – 003 s. 2005)
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 CURRENT SYSTEM

Context Diagram

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 CURRENT SYSTEM

Level 0 Diagram
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 RECOMMENDED SYSTEM

Context Diagram

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 RECOMMENDED SYSTEM

Level 0 Diagram
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 process Recommended personnel

Checking of Employees’ Attendance Newly Hired HR

Validation of Attendance Accounting Staff 1

Preparation of Payroll Slip Accounting Staff 2 (Addition to the

Department)

Preparation of Payroll Check Accounting Head

Approval of Payroll Check Chief Finance Officer

Encashment of Approved Checks Liaison Officer (Non-Accounting Staff)

Distribution of Salaries Newly Hired HR (Paymaster)

Recording of Payroll Disbursement Accounting Staff 1

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Reconciliation of Recorded Accounting Head
Disbursement and Approved Checks
 differences rationale
 Current Sytem – no checker assigned  Small possibility of fraud
to monitor the biometrics system.  someone needs to check whether the
 Recommendation – there is a person employees are using the biometrics
DIFFERENCES BETWEEN
assigned to monitor THE CURRENT AND RECOMMENDED
the system. system ethicallySYSTEM AND RATIONALE FOR
CHANGES
 Current System – Same person  Possibility of collusion:
maintains attendance, summary report, o person who maintains the
and absences attendance report
 Recommendation – Someone ensures o employee wanting to falsify
accuracy attendance
 Recommendation  Avoid inaccuracies
Different persons: Prepares payroll slip  Avoid possible collusion
Prepares payroll check
Approves for encashment

 Recommendation –  Ensure no inaccuracies were done

Reconciliation: Approved checks  Double check the amount actually
Recorded cash disbursement computed in payroll and is disbursed
RELATED COSTS IN IMPLEMENTING RECOMMENDED SYSTEM

The related costs in implementing the

recommended system is the compensation of the
additional accounting staff. This is because the
school lacks manpower in the accounting
department. Currently, the accounting head does
most of the work and the accounting staff helps her
in some tasks. However, it is not enough to maintain
proper internal control especially in their payroll
cycle. This recommendation will result to a proper
segregation of duties and not allowing employees 15
do tasks that are not related with their jobs.
CONT… RELATED COSTS IN IMPLEMENTING RECOMMENDED
SYSTEM

Another related cost is the additional pay to the

Human Resource personnel for being assigned to
an additional task which is to distribute encashed
salaries since the Accounting Head is the one who
distributes it currently. It is appropriate that the
Human Resource personnel will be the paymaster
since the Accounting Head is involved in
preparation of payroll and approval of paychecks.

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DOCUMENTATION

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THANK YOU!