HR Processes For The Job Role Of

Deputy Librarian, BITS Pilani

Presented by:
Group-11
OBJECTIVES

To study and understand the Functional Responsibilities of Deputy Librarian at BITS

Pilani, Pilani Campus.

To Analyze the Processes involved in managing this Human Resource, which include:

Recruitment & Selection

Orientation & Training
Compensation & Benefits
Performance Management
Career Growth & Progression
after

To compare the HR processes related to the same job role with an external organisation
(IIT Mandi)

Recommendations / Suggestions

.
Responsibilities & Duties:

 Contribute to the Smooth Functioning of the Library

 Assist in day to day Supervision of Library Staff

 Oversee Financial Transactions and Supervise Budget

Allocations
Job Title:
 Participate in Promotional events related to the Deputy Librarian
development of Library

Qualification & Skill Requirements: Employee Name:

Dr. Ishappa C. Bandi
 Master’s Degree in Library Science/ Information
Science/ Documentation Science or an equivalent
professional degree with at least 60% marks.

 Experience of five years as Asst. Librarian, Grade-I in

Academic Level-11A in similar kind of Institutions.
RECRUITMENT & SELECTION

1
Contacted by the job consultants on the behalf of BITS PIlani

2 Job and Eligibility Information shared through e-mails

3 Face to face interviews through Skype

4 Interaction with Deputy Director.

4/25/2019 4
SELECTION & RECRUITMENT

The entire Recruitment process was completed in 03 months.(Feb’14-May’14).

Deferred joining was permitted to serve notice period and thesis completion.

ORIENTATION AND TRAINING

No Structured Induction or Training program was organized upon recruitment to

familiarize with BITS functions and responsibilities to be handled.

Departmental support was helpful in gaining insights about existing functionalities .

4/25/2019 5
COMPENSATION & BENEFITS

Compensation Benefits

 Contributory provident Fund

 Gratuity
Compensation structure is covered as  Medical Coverage
per UGC regulations  Children’s Education
Allowance
 On Campus Hiring
 Leave Travel Concession
 Vacation Leave
 Other Leave
 Sabbatical Leave

4/25/2019 6
PERFORMANCE MANAGEMENT

For Non-Teaching Staff ,currently there is no Year on Year Joint Goal Setting,
Continuous Progress Review, Feedback and Coaching for improved
performance, Implementation of Employee Development Programmes and
Rewards for outstanding achievements.

Absence of Evaluation systems of Key Performance Indicators (KPI’s) for

compensation and rewards, absence of incentives for publishing
developmental work at conferences are denting employee motivation to set
aggressive and ambitious goals.

4/25/2019 7
CAREER GROWTH AND PROGRESSION

Career Progression with respect to designations is narrow for library staff

because of the limited number of posts available (Librarian, Deputy Librarian,
and Assistant Librarian).

Personal growth through Certifications and other mediums of education are

thoroughly encouraged by immediate superiors. There is complete freedom and
support to take up new initiatives and implement developmental programs while
at work.

4/25/2019 8
COMPARISON WITH EXTERNAL ORGANIZATION
Job Functions

BITS Pilani IIT Mandi

Acquisition of resources, Budget Procurement, Accession

Management, Staff Management. number, issue & collection

Managing reference section,

Digital Library,Book Issue & Managing reference section,
Collection Digital Library

Integration of recent IT Arranging reference material

technologies like RFID to make on request
the Library systems more efficient

4/25/2019 9
COMPARISON WITH EXTERNAL ORGANIZATION
Selection and Pay
BITS Pilani IIT Mandi

Classification of the role is under

Classification of the role is under Group-A
Grade-II, 12A
Grade Pay of INR 8000 with
Grade Pay of INR 8000 with rationalized entry pay starting from
rationalized entry pay is starting Rs.79,800
from Rs.79,800
Direct and Promotional modes of
Direct Mode of Recruitment recruitment

Selection Panel consists of Deputy Selection panel consists of Director,

Director, Registrar, Librarian and One Domain Expert, One Board
Senior Professor Member and One Expert nominated
by Senate
4/25/2019 10
COMPARISON WITH EXTERNAL ORGANIZATION
Job Hierarchy
BITS Pilani
 Jnr. Attendant
 Snr. Attendant
 Jnr. Operational Attendant
 Snr. Operational Attendant
 Assistant Librarian
 Deputy Librarian
 Librarian
4/25/2019
IIT Mandi
 Jnr. Library Information Assistant
 Snr. Library Information Assistant
 Assistant Library Information Officer
 Library Information Officer
 Snr. Library Information Officer
 Assistant Librarian
 Deputy Librarian
 Librarian
11
RECOMMENDATIONS
1 Inclusion Of Induction Programs For New Recruits.

2 Skill Improvement Trainings And Certifications.

3 Standardization Of Promotion Policy.

4 Structuring and Regularity of Performance Appraisals.

5 Use Management by Objectives (MBO) to set organizational and motivational

goals.

6 Implementation of HR Scorecard for individual employees.

7 Similarity in Benefits to be Offered To Teaching And Non-teaching Staff.

8 Familiarization of new joinees through root e-mails.

4/25/2019 12
Thank You