UNIVERSITY POLICY

Applies to
• It means the audience we targeting.
• Faculty, staff, students, agents, suppliers/contractors, volunteers, sponsored guests
of academic and administrative units and affiliated entitles.
Policy Details
• To explain more information inside.
• In this policy details, any people can understand what the policy want target
audience to do. It can be said that the details include the responsibilities and
limitations inside.
• Moreover, there are some specific details also including inside like “Colleges,
departments and units may have policies that provide for additional rights,
responsibilities and limitations that augment this policy.”
• Lastly, it should have a last point which this policy covers to who. For example, “This
policy covers use of university computing and networks resources, regardless of
location or device.”
Purpose of the Policy
Objective/Aim of the policy
• To provide expectations to support the responsible use of university computing
resources.

Definitions
Terms Explanations of the purpose
• Computing • Computers, computer systems, networks and devices including
resources but not limited to mobile phones, smartphones and other mobile
devices and the institutional data they contain.

• College, • Colleges, departments and units may have policies that provide
department and for additional rights, restrictions and responsibilities that
unit policies augment the university policy and apply to specify computers,
computer systems or networks or to users within their specific
units.
Procedure
• Company policies and procedures help to ensure that employees receive their legal
and ethical entitlements. At the same time, they guarantee that an organization pays
proper attention to business concerns.
• It include some rules, Enforcement, Security and Privacy.
Responsibilities
Position or Office Responsibilities
Office of the Chief • Manage policy inquiries.
Information Officer • Review and respond to requests for approval of unit
(OCIO) policies.
• Coordinates prior authorization for investigatory monitoring.
• Manage policy enforcement
Responsibilities
Position or Office Responsibilities
Colleges, VP units and • Comply with applicable laws.
regional campuses • Seek approval from the OCIO for any document related to
university computing and network resource.
• Work with the OCIO and coordinating university offices on
policy enforcement.
• Confer with the OCIO to designate specified individual
within areas to handle monitoring authorization requests.
• Contact the OCIO to request investigatory monitoring.
• Issue corrective action as appropriate under university
policies.
Responsibilities
Position or Office Responsibilities
Faculty, staff, students • Ascertain, understand, and comply with applicable laws
and other users of and applicable unit policies.
university computing • Use only those computing resources you are authorized
resources to use and only in the manner and extent authorized.
• Respect the privacy of other users and their accounts.
• Limit use so as not interface unreasonably with the
activities of other users.
• Refrain from using university resources for personal
commercial purposes or for personal financial or other
gain.

Office of Legal Affairs • Provide advice and legal oversight when applicable.
Responsibilities
Position or Office Responsibilities
Office of Human • Provide guidance related to university policies issued by
Resources the Office of Human Resources.
• Conduct fact-finding investigations and issue findings
and action steps.
• Issue corrective action as appropriate.
 Contacts
Subject Office Telephone E-mail/URL

Policy questions, Office of the Chief Information 614-292-1508 • ITPolicy@osu.edu

authorization for Officer, Director, Information
investigatory monitoring Technology, Risk Management,
and Governance
Academic issues Office of Academic Affairs 614-292-5881 • oaa.osu.edu

Legal issues Office of Legal Affairs 614-292-0611 • legal.osu.edu

Corrective action Office of Human Resources, 614-292-2800 • ohrc@hr.osu.edu

Employee and Labor Relations • hr.osu.edu/elr