Human Resource

Information Systems
Applications
 Determine and prioritize
requirements

■ Functional Requirements - To determine the right system for your

organization you need to answer the following questions:
■ Who will use the system? And What is their skill level?
■ What is the main purpose of the system?
■ What are the critical features that you need?
■ What features are nice to have, but could live without?
■ Can it produce the reports you need?
■ Can it integrate with your other HRIS, payroll or finance system?
■ Does it provide benefits administration?
■ Can it track applicants or employee training?
 Technical Requirements
■ There are many HRIS packages to choose from that are deployed through
different technologies. Some packages are desktop applications that share a
single database. This is great for an office environment that is generally in
one location. If you need to share information across a number of geographic
locations, a web-based system or client server option may be a better
solution. Different types of HRIS packages are:
■ Application Service Provider (ASP) - The vendor hosts the software and you
rent access to your data, which is stored on the vendors’ server. This option
is preferred when IT resources and support are limited. Using an ASP will be
lower in cost initially; however, you will be committed to pay for the system
monthly, and over time it may cost more.
■ Client Server based - You purchase an HRIS license and the software is
hosted on your server. With this option, you will mostly likely only have to
pay a one time purchase fee, plus an annual support fee.
■ Web-based - This is similar to the Client Server option, but the applications
is deployed and accessed completely though a browser.
■ Other Requirements - Customer support can be one of the most important
procurement considerations, especially for companies that have been burned
in the past by lack of support. Another consideration is if the company will
likely still be in business long enough to provide upgrades to meet the latest
operating system.
 Non-optimum HR Situation
Payroll Benefits
Admin.

Applicant
Tracking
DATA
DATA

Training
DATA Mgmt.

DATA
Competency
Modeling
DATA
Job
Evaluation
DATA
 Optimum Situation

Payroll Benefits
Admin.

HR DATA
Applicant Training
Tracking Mgmt.

Competency
Competency
Modeling Job
Modeling Evaluation

Integrated HR Systems and Data

 Primary HR Activities
Hiring Education Terminat- Benefit
Recruiting Administration
& Training ion

The Firm

Potential
Employees Employees Retired
Employees

Data Management
 Output
HRIS Model subsystems
Input Work force Data Information
subsystems planning
subsystem
Accounting
information
Recruiting
system
subsystem
Internal
sources
Human Work force
resources management Users
research HRIS subsystem
system Database
Environmental Compensation
sources
Subsystem
Manufacturing
intelligence Benefits
subsystem subsystem

Environmental
reporting
subsystem
 Accounting Information
Subsystem

Two main types of data

1. Personnel -- name, birth date, sex, marital
status, education, skills, etc.
2.Accounting -- hourly rate or monthly salary,
taxes, insurance deductions, etc.
 Human Resources Research
Subsystem
■ Examples:
- Job analyses and evaluations
- Succession studies
- Grievance studies
■ This research can generate new data for the
database (job analyses)
■ And it can use existing database contents
(succession studies)
Human Resources Intelligence Subsystem
HR has the responsibility for interfacing with the most
environmental elements of any functional area.
■ Government -- stay current on legislation. File reports.
■ Suppliers -- employment services
■ Labor unions, local community, competitors -- sources of
employees
■ Global community intelligence
■ Financial community -- employee planning
■ Competitor intelligence
 Users of HRIS

Compensation

Environmental
Management
Work Force

Reporting
Planning
Work Force

Recruiting

Benefits
HR director X X X X X X
Other executives X X X X X X
Compensation/benefits manager X X
HR planning manager X
Employee/labor relations manager X X
Recruiting & selection dvlpmnt mgr X X
Training manager X
Manager of accounting X X
Payroll manager X X
Other managers X X X X X X