INTRANET

Presented By :
URJA JOSHI
 INTRODUCTION :
 Intranet is the generic term for a collection of private
computer networks within an organization.
 An intranet uses network technologies as a tool to
facilitate communication between people or workgroups
to improve the data sharing capability and overall
knowledge base of an organization's employees.
 It may consist of many interlinked local area networks
and also use leased lines in the wide area network.
Typically, an intranet includes connections through one
or more gateway computers to the outside Internet.
Intranets utilize standard network hardware and software
technologies like Ethernet, WiFi, TCP/IP, Web browsers and Web
servers.

An organization's intranet typically includes Internet access but is

firewalled so that its computers cannot be reached directly from the
outside. A common extension to intranets, called extranets, opens
this firewall to provide controlled access to outsiders.

When part of an intranet is made accessible to customers, partners,

suppliers, or others outside the company, that part becomes part of
an extranet.

The term is used in contrast to internet, a network between

organizations, and instead refers to a network within an
organization
 HOW IT WORKS ?
 An intranet uses TCP/IP, HTTP, and other Internet
protocols and in general looks like a private version of
the Internet
 With tunneling, companies can send private messages
through the public network, using the public network
with special encryption/decryption and other security
safeguards to connect one part of their intranet to
another.
 Typically, larger enterprises allow users within their
intranet to access the public Internet through firewall
servers that have the ability to screen messages in both
directions so that company security is maintained.
CHARACTERISTIC
S:
 It is built from the same concepts and technology used
for the Internet, such as client–server computing and the
Internet Protocol Suite (TCP/IP). Any of the well known
Internet protocols may be found in an intranet, such as
HTTP (web services), SMTP (e-mail), and FTP (file
transfer protocol).

 An intranet can be understood as a private analog of the

Internet, or as a private extension of the Internet
confined to an organization
The first intranet websites and home pages began to appear in
organizations in 1996-1997.

Intranets may provide a gateway to the Internet by means of a

network gateway with a firewall, shielding the intranet from
unauthorized external access

The gateway often also implements user authentication,

encryption of messages, and often virtual private network (VPN)
connectivity for off-site employees to access company information,
computing resources and internal communication

Intranet user-experience, editorial, and technology teams work

together to produce in-house sites. Most commonly, intranets are
managed by the communications, HR or CIO departments of large
organizations, or some combination of these.
 USES :
 Increasingly, intranets are being used to deliver tools and
applications, e.g., collaboration (to facilitate working in
groups and teleconferencing) or sophisticated corporate
directories, sales and customer relationship management
tools, project management etc., to advance productivity
 Intranets are also being used as corporate culture-change
platforms.
 Larger businesses allow users within their intranet to
access public internet through firewall servers. They
have the ability to screen messages coming and going
keeping security intact.
 BENEFITS:
 Workforce productivity
 Time

 Communication

 Web publishing

 Business operations and management

 Cost-effective

 Enhance collaboration

 Built for one audience

 Promote common corporate culture

 Immediate updates

 Supports a distributed computing architecture

 ROLE OF INTRANET:
 Intranets are generally used for four types of applications:
1) Communication and collaboration
 send and receive e-mail, faxes, voice mail, and paging

 discussion rooms and chat rooms

 audio and video conferencing

 virtual team meetings and project collaboration

 online company discussions as events (e.g., IBM Jams)

2) Web publishing
develop and publish hyperlinked multi-media documents such
as:
 policy manuals company newsletters
 technical drawings training material
3) Business operations and management

 Order processing
 Inventory control
 Production setup and control
 Management information systems
 Database access

4) Intranet portal management

centrally administer all network functions including servers,
clients, security, directories, and traffic
give users access to a variety of internal and external business
tools/applications
integrate different technologies
conduct regular user research to identify and confirm strategy
(random sample surveys, usability testing, focus groups, in-depth
interviews .
 PLANNING AND CREATION :
Most organizations devote considerable resources into the
planning and implementation of their intranet as it is of strategic
importance to the organization's success. Some of the planning
would include topics such as:
 The purpose and goals of the intranet

 Persons or departments responsible for implementation and

management
 Functional plans, information architecture, page layouts, design

 Implementation schedules and phase-out of existing systems

 Defining and implementing security of the intranet

 How to ensure it is within legal boundaries and other constraints

 Level of interactivity (eg wikis, on-line forms) desired

 Is the input of new data and updating of existing data to be

centrally controlled or devolved
However organisations are now starting to think of how their intranets
can become a 'communication hub' for their team by using companies
specialising in 'socialising' intranets.

The actual implementation would include steps such as:

•Securing senior management support and funding.
•Business requirements analysis.
•User involvement to identify users' information needs.
•Installation of web server and user access network.
•Installing required user applications on computers.
•Creation of document framework for the content to be hosted.
•User involvement in testing and promoting use of intranet.
•Ongoing measurement and evaluation, including through benchmarking
against other intranets.
For feedback on the intranet, social networking can
be done through a forum for users to indicate what they want and what
they do not like.
 ADVANTAGES OF
INTRANET:
 Reduces printing, distribution, and paper costs.
 Easy to use - no specialized training required

 Inexpensive to use (once it is set-up)

 Moderate initial set-up costs (hardware and software)

 Standardized network protocol (TCP/IP), document protocol

(HTML), and file transfer protocol (ftp) already well established
and suitable for all platforms
 Can be used throughout the enterprise

 Reduces employee training costs

 Reduces sales and marketing costs

 Reduces office administration and accounting costs

 Ease of access results in a more integrated company with

employees communicating and collaborating more freely and
more productively
POTENTIAL DISADVANTAGES
OF INTRANET:
 It is an evolving technology that requires upgrades and
could have software incompatibility problems
 Security features can be inadequate

 Inadequate system performance management and poor

user support
 Maintaining content can be time consuming

 Some employees may not have PCs at their desks

 The aims of the organisation in developing an intranet

may not align with user
THANK YOU !!!