What is HRIS? HRIS (Human Resources Information System) is An integrated system designed to provide information used in HR decision making.
The Human Resource Information System (HRIS)
is a software or online solution for the data entry, data tracking, and data information needs of the Human Resources, payroll management, and accounting functions within a business. How does it help? Management of all employee information. Reporting and analysis of employee information. Company-related documents such as employee handbooks, emergency evacuation procedures, and safety guidelines. Benefits administration including enrolment, status changes, and personal information updating. Complete integration with payroll and other company financial software and accounting systems. Applicant tracking and resume management. The HRIS that most effectively serves companies tracks:
Attendance and PTO use,
pay raises and history, pay grades and positions held, performance development plans, training received, disciplinary action received, personal employee information, key employee succession plans, high potential employee identification, and applicant tracking, interviewing, and selection. Why HRIS? With an appropriate HRIS, Human Resources staff enables employees to do their own benefits updates and address changes, thus freeing HR staff for more strategic functions.
Additionally, data necessary for employee
management, knowledge development, career growth and development, and equal treatment is facilitated.
Finally, managers can access the information they
need to legally, ethically, and effectively support the success of their reporting employees How can HRIS contribute value to the organization?
The first purpose of an HRIS is to improve the
efficiency with which data on employees and HR activities is compiled. The second purpose of an HRIS is more
strategic and related to HR planning. Having
accessible data enables HR planning and managerial decision making to be based to a greater degree on information rather than relying on managerial perception and intuition. What else can you do with HRIS? Extensive Info Categories Basic details, qualifications, employment history, skills, compensation & more Leave Management From leave grant to year-end adjustments and everything in between. Reports Churn out business intelligence from all the data you have with functional & MIS reports. Employee Self Service Employee access to information (leave, salary, loans), initiation & tracking workflow status. Manager Self Service Manage details of team members, workflows, reports. Workflows Workflows for leave application, comp-off, loans, travel, & more... Feel the Pulse Conduct daily polls or employee surveys. Provide a suggestion channel for employees. Letters & Mail Merge Prepare experience certificates, confirmation letters, salary revisions, etc., in 3 easy steps Policies & Forms Publish HR policies, forms & other official content. Document Management Keep track of documents related to employees, scanned content, and issued letters. Secure Enterprise grade security from all angles. Payroll Software Features Payroll processing, payslips, salary statements Complete handling of PF / ESI / PT / IT (TDS) PF / ESI challans & reports Loans & reimbursements Payroll arrears calculations Powerful full & final settlement module Extensive payroll reports Electronic bank transfer files for faster salary disbursement Excel import and export of payroll information Special features for large enterprises: batch processing, multi-user, multi-company, digital signatures, fine-grained security and more.. Payroll Benefits Accurate payroll processing, month after month Increase productivity by eliminating routine, time-consuming tasks Reduce transaction costs Higher payroll quality leading to motivated employees & fewer complaints Comply with all statutory requirements like PF, ESI, Professional tax Automate ALL aspects of income tax Integration with financial accounting software be it Tally, SAP, or any other ERP solution Eliminate late night work-outs for year-end processing Get business intelligence with MIS reports Training management Who needs to be trained in what areas?
What courses should we conduct for the current year?
How many courses are possible given the overall training
budget?
Given the constraints, which candidates should be trained on
priority?
Are the candidates available for attending the course?
How effective is the course? Did it help improve competence?
What's the trainees' feedback about the trainer and vice versa?
How are we doing? (budget vs actuals, training days per
employee, etc.) Training management software Training management software automates the entire training management process.
Enables you to track information on
employees' training requirements, fulfilment and feedback process. Features
Collect and manage recommendations for employees
Create and publish course calendar Manage complete information about a course including faculty & collateral. Select employees for training with email information and reminders Collect course feedback on training. Collect training effectiveness feedback. Track and manage training costs and budgets Employee Self Service options enable employee online feedback, collecting
recommendations and easy information availability
Benefits
consolidate information of all courses, faculty, course material,
feedback, etc. MIS reports (training days, costs, etc.) leads to better decision making track performance with budgeting & variance analysis employee self service reduces effort and lowers transaction costs automatic alerts & reminders let you focus on strategic work Attendance Management Tracking and managing time and attendance of people at work through technology.
Enables error free tracking of employees' time at work.
It collates information from various sources like swipe system, leave records, holiday calendars, shift rosters, etc. to provide you an integrated view of employee attendance.
Extensive MIS reports are available at both summary
and detailed level. Features Enables to gather time data from swipes, biometrics, web or import
manual swipe data from spreadsheet
Make labour allocation, production planning and shifts allocation
systematic and easy
Rule builder to define absent marking criteria, hours worked,
Overtime (OT) etc.
Automatic collation of Shifts, Swipes, Holidays and Leave Information
of employees make attendance process, hassle free
Generates real time, accurate and handy reports which supports
strategic decision makers
Deep integration with leave and payroll modules (loss of pay
deduction, OT computation, etc.)
Benefits compatible with most swipe systems / hardware Get consolidated attendance information of employees Meet statutory obligations by maintaining accurate time records increase productivity; save time and effort get accurate information on hours worked, overtime, etc. Automatic alerts & reminders let you focus on strategic HR work online feedback to employees about their attendance through employee self
service (ESS) web based workflows for managers and employees eliminates HR admin
overhead and reduces workload
An effective HRIS provides information on just about anything the company needs to track and analyze about employees, former employees, and applicants. o u! ! n k Y T h a