HRIS

Human Resource Information Systems

 What is HRIS?
HRIS (Human Resources Information System)
is An integrated system designed to
provide information used in HR decision
making.

The Human Resource Information System (HRIS)

is a software or online solution for the data
entry, data tracking, and data information needs
of the Human Resources, payroll management,
and accounting functions within a business.
 How does it help?
 Management of all employee information.
 Reporting and analysis of employee information.
 Company-related documents such as employee
handbooks, emergency evacuation procedures, and safety
guidelines.
 Benefits administration including enrolment, status
changes, and personal information updating.
 Complete integration with payroll and other company
financial software and accounting systems.
 Applicant tracking and resume management.
The HRIS that most effectively serves companies
tracks:

 Attendance and PTO use,

 pay raises and history,
 pay grades and positions held,
 performance development plans,
 training received,
 disciplinary action received,
 personal employee information, key
employee succession plans, high potential
employee identification, and
 applicant tracking, interviewing, and selection.
 Why HRIS?
 With an appropriate HRIS, Human Resources staff
enables employees to do their own benefits updates
and address changes, thus freeing HR staff for more
strategic functions.

 Additionally, data necessary for employee

management, knowledge development, career
growth and development, and equal treatment is
facilitated.

 Finally, managers can access the information they

need to legally, ethically, and effectively support the
success of their reporting employees
How can HRIS contribute value to the organization?

 The first purpose of an HRIS is to improve the

efficiency with which data on employees and
HR activities is compiled.
 The second purpose of an HRIS is more

strategic and related to HR planning. Having

accessible data enables HR planning and
managerial decision making to be based to a
greater degree on information rather than
relying on managerial perception and
intuition.
 What else can you do with HRIS?
 Extensive Info Categories
Basic details, qualifications, employment history, skills, compensation & more
 Leave Management
From leave grant to year-end adjustments and everything in between.
 Reports
Churn out business intelligence from all the data you have with functional &
MIS reports.
 Employee Self Service
Employee access to information (leave, salary, loans), initiation & tracking
workflow status.
 Manager Self Service
Manage details of team members, workflows, reports.
 Workflows
Workflows for leave application, comp-off, loans, travel, & more...
 Feel the Pulse
Conduct daily polls or employee surveys. Provide a suggestion
channel for employees.
 Letters & Mail Merge
Prepare experience certificates, confirmation letters, salary revisions,
etc., in 3 easy steps
 Policies & Forms
Publish HR policies, forms & other official content.
 Document Management
Keep track of documents related to employees, scanned content,
and issued letters.
 Secure
Enterprise grade security from all angles.
 Payroll Software
Features
 Payroll processing, payslips, salary statements
 Complete handling of PF / ESI / PT / IT (TDS)
 PF / ESI challans & reports
 Loans & reimbursements
 Payroll arrears calculations
 Powerful full & final settlement module
 Extensive payroll reports
 Electronic bank transfer files for faster salary disbursement
 Excel import and export of payroll information
 Special features for large enterprises: batch processing, multi-user,
multi-company, digital signatures, fine-grained security and more..
Payroll Benefits
 Accurate payroll processing, month after month
 Increase productivity by eliminating routine, time-consuming tasks
 Reduce transaction costs
 Higher payroll quality leading to motivated employees & fewer
complaints
 Comply with all statutory requirements like PF, ESI, Professional tax
 Automate ALL aspects of income tax
 Integration with financial accounting software be it Tally, SAP, or any
other ERP solution
 Eliminate late night work-outs for year-end processing
 Get business intelligence with MIS reports
Training management
Who needs to be trained in what areas?

What courses should we conduct for the current year?

How many courses are possible given the overall training

budget?

Given the constraints, which candidates should be trained on

priority?

Are the candidates available for attending the course?

How effective is the course? Did it help improve competence?

What's the trainees' feedback about the trainer and vice versa?

How are we doing? (budget vs actuals, training days per

employee, etc.)
Training management software
 Training management software automates the
entire training management process.

 Enables you to track information on

employees' training requirements, fulfilment
and feedback process.
Features

Collect and manage recommendations for employees

Create and publish course calendar
Manage complete information about a course including faculty & collateral.
Select employees for training with email information and reminders
Collect course feedback on training.
Collect training effectiveness feedback.
Track and manage training costs and budgets
Employee Self Service options enable employee online feedback, collecting

recommendations and easy information availability

Benefits

 consolidate information of all courses, faculty, course material,

feedback, etc.
 MIS reports (training days, costs, etc.) leads to better decision
making
 track performance with budgeting & variance analysis
 employee self service reduces effort and lowers transaction costs
 automatic alerts & reminders let you focus on strategic work
 Attendance Management
 Tracking and managing time and attendance of people
at work through technology.

 Enables error free tracking of employees' time at work.

It collates information from various sources like swipe
system, leave records, holiday calendars, shift rosters,
etc. to provide you an integrated view of employee
attendance.

 Extensive MIS reports are available at both summary

and detailed level.
Features
 Enables to gather time data from swipes, biometrics, web or import

manual swipe data from spreadsheet

 Make labour allocation, production planning and shifts allocation

systematic and easy

 Rule builder to define absent marking criteria, hours worked,

Overtime (OT) etc.

 Automatic collation of Shifts, Swipes, Holidays and Leave Information

of employees make attendance process, hassle free

 Generates real time, accurate and handy reports which supports

strategic decision makers

 Deep integration with leave and payroll modules (loss of pay

deduction, OT computation, etc.)

Benefits
compatible with most swipe systems / hardware
Get consolidated attendance information of employees
Meet statutory obligations by maintaining accurate time records
increase productivity; save time and effort
get accurate information on hours worked, overtime, etc.
Automatic alerts & reminders let you focus on strategic HR work
online feedback to employees about their attendance through employee self

service (ESS)
web based workflows for managers and employees eliminates HR admin

overhead and reduces workload

 An effective HRIS provides
information on just about anything
the company needs to track and
analyze about employees, former
employees, and applicants. 
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