Human Resource basic activities

Recruiting and hiring

 HR helps bring new employees into the firm by publishing ads through
media ( audio & visual )
 By taking the help of both government & private employment agencies.
 By conducting campus interviews.
 By conducting general tests.
Education & Training
 To enhance the employees’ job related skills and knowledge the firms
conduct educational and induction programs.
 A motivation factor is added like promotion benefits for those who
attend and learn from the induction programs.
Basic HR activities contd..
Data Management
 HR maintains a database of employees related data and processes those data to meet the
information needs of the users ( usually sister concerns)
Termination and Benefit Administration
 During employment the employees receive in addition to their basic salary, additional benefits
like hospital, housing, profit sharing etc.
 When employees leave their jobs or are terminated, the HR processes the necessary
paperwork and often conducts exit interviews.
 HR administers the firm’s retirement program for the former employees who are eligible.
 Output Subsystem

Data
Workforce
Input Subsystem planning
subsystem
Data
Accounting Recruiting
Information subsystem I U
system F S
Compensation O
E
Internal sources subsystem R
M R
HR Benefits A S
research HRIS subsystem T
subsystem Database I
Workforce O
management N
Environmental sources
subsystem
HR
Environmental
intelligence
reporting
subsystem
subsystem
 HRIS Database
Database Contents
 Employee data :- contains the data of all the present employees of the firm.
 Non employee data :- contains the data related to organizations like employment agencies,
colleges, labor unions and government. It also contains data related to the employees like
dependents, survivors and beneficiaries.
Output Subsystems
Work Force Planning Subsystem
 The basic work here is the future planning of the personnel needs of the firm.
 It also includes salary forecasting and job analysis & evaluation.
HRIS output subsystems contd..
Recruitment Subsystem
 It includes activities related to tracking of job applicants prior
to recruitment.
 Ascertaining the authenticity of the applicants.
Workforce Management Subsystem
 It includes the various manpower evaluation and
strengthening activities.
 Performance appraisal and training are its most popular tasks.
 Development efforts, in position control activities,
competency checks and succession evaluation are also its parts.
HRIS output subsystems contd..
Compensation Subsystem
 It includes various compensation calculation activities. It mainly includes extra money to be
paid to the employees.
Benefits Subsystem
 It includes the activities related to defined contribution and defined benefits plans that allow
the employees to accumulate retirement funds to meet a specified standard of living.
 Flexible benefits plans enable employees to select the benefits that they want to take, which
they are eligible for.
Environmental Reporting Subsystem
 It includes reporting of firm’s personnel policies and practices to the government and also the
labor unions.
1) Explain various HR activities.
2) How the HR activities help in managing the HR needs of
the firm.
3) Draw and explain the HRIS model.
4) What are the contents of the HRIS database? How does it
help the output subsystems in the HRIS model.
5) Give a case study explaining the how HRIS helped in
solving the problems related to the quality of recruits and
job satisfaction for the employees.